Job Pack. Finance Officer (Temporary Maternity Cover)

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1 Job Pack Finance Officer (Temporary Maternity Cover)

2 Contents Principal s Letter Page 3 Job Description Page 4 Person Specification Page 7 Job Advertisement Page 9

3 Homerton Row, London, E9 6EA T: F: Principal Mark Emmerson Dear Applicant, Thank you for expressing an interest in the post of Finance Officer (Maternity cover) at The City Academy, Hackney. We are achieving exceptional results to match our status as an outstanding school. 73% of our students achieved five A*-C grades with English and mathematics, and 49% achieved the English Baccalaureate. This represented incredible levels of achievement for students who, on average in 2014, made the best progress of any co-educational school in the country. This has been achieved in an academy with levels of attainment below the national average on entry, and over 60% are entitled to pupil premium. We are now reaching a critical point in the development of the academy, with our first cohort of sixth formers embarking on their A2 courses this year. This is an exceptional school with high expectations, tight discipline and an exciting curriculum. It is a place where teachers gain experience in a high achieving environment which enables them to quickly develop their practice and progress in their career. I can promise you that this will be one of the most rewarding places to work and that aside from the intrinsic challenges and rewards this post offers, there are many other benefits for staff who work for us. We are committed to creating a professional and supportive workplace for our staff and have been awarded, and recently reassessed as, an Investors in People Gold organisation, putting us in the top 2% of organisations who have this quality mark. We want you to look forward to each day at the academy. We expect hard work, skill and dedication to our ethos, and in return we will provide an excellent working environment, competitive rates of pay and an excellent benefits package. We will also provide outstanding experiences and training opportunities, and simply having worked in our school at some time in your career will enhance your curriculum vitae. If you feel that you can make a positive contribution to our academy, please apply online via our website, I look forward to reading your application. Should you have any queries, please do not hesitate to contact me. Yours sincerely, Mark Emmerson Principal Please note applications must be received by 10am on Thursday 17 th December 2015.

4 Job description Post: Grade Responsible to: Responsible for: Finance Officer Local Government Pay Scale Finance Manager Financial Administration Purpose To support the Finance Manager on all aspects of financial related issues, including managing the processing of orders and invoices and assists in the maintenance and updating of financial data. Establish and maintain all financial information. Provide general administrative support for the Finance Manager and Vice Principal of Resources. Main Activities and Responsibilities The duties outlined in this job description are in addition to those covered by the Local Government Terms and Conditions Document. It may be modified by the Principal, with your agreement, to reflect or anticipate changes in the job, commensurate with the salary and job title Principal Accountabilities Be responsible for the day to day administration and coding of the financial transactions of the Academy, and work within the requirements on coding information. Provide administrative support to the finance manager / middle leaders and administer the bookkeeping requirements. Produce purchase orders after the correct levels of authorisation and ensure the nominal codes are correct Assist all staff with the purchasing of goods and supplies to ensure best value, make recommendations where appropriate in line with the financial regulations manual Ensure that orders have been certified received by Departmental Budget Holders from suppliers and that all related enquiries are properly dealt with. Ensure that all supplier invoices are matched to the Academy official orders and any discrepancies are investigated prior to invoice processing in readiness for payment by cheque or bacs. Prepare and process weekly payment runs of due invoices and upload bacs file to online banking Process all filing (electronic and manual) of sales invoices, cheques, supplier invoices, orders, and statements. Review and reconcile supplier statements and liaise with the supplier / staff members as required regarding queries Identify budgetary issues and liaise with the Finance Manager to provide financial advice to Budget Holders. Assist budget holders in understanding the Budget Holder Statements and respond to their queries Assist the Finance Manager with the circulation of new policies and implementation of Financial Procedures Ensuring that members of staff of the Academy are complying with the policies contained in the Financial Regulations Manual thereby strengthening internal controls

5 Attend meetings where relevant Liaise with other members of staff and suppliers where relevant Raise sales invoices for grants including agreed funding streams and lettings and send out statements Allocate invoice payments and chase outstanding invoices for payment Reconcile all the academy bank and credit card accounts Monitor, administer and liaise with both the Finance Manager and Vice Principal Resources to recover debts from parents on Parentpay Assist parents, staff and students in the use of Parentpay, liaising with the Data team to upload data and report any issues to IT Manager, Student Services Manager and Finance Manager To monitor and where appropriate make transactional changes to the Cunninghams Cashless catering Impact system in liaison with the Finance Manager, ICT Manager and Catering Manager. Liaise with the Finance Manager and monitor codes such as the departmental print budgets and catering analysis and process cost allocation/accrual journals on a monthly basis Prepare cheques and pay into correct bank account Report, administer and liaise as required on the various student services such as the Money for Merits, Student trips and Student events Preparing for audit visits ensuring reports/ bookkeeping is up-to-date and procedures are being followed. General duties Preparation of non-standard letters and briefings, assisting with the scoring of procurement quotes, undertaking project work in familiar and new areas under direction. Assisting with archiving activities. Ensure written procedures are regularly reviewed and amended Commitment to quality 1. Manage Systems to quality check own work, raise concerns directly with source to clarify accuracy and ensure system housekeeping is always kept up to date 2. Use and update where appropriate the relevant IT systems, producing reports and researching into ways of achieving continuous improvements in the quality of the departments reporting. 3. Maintain effective and efficient administrative information and management systems to support the work of the finance department Approach to Change Work effectively and respond constructively in changing circumstances Be flexible and proactive when dealing with changes Actively support new ways of working within the department, becoming an advocate for innovativeness and departmental service development Assist colleagues and provide emergency cover as required and appropriate to grade even at short notice.

6 Commitment to Equality Treat all colleagues and pupils and parents with dignity and respect, recognising the value of each individual Acting as a role model to challenge discriminatory attitudes in every sphere of the working environment. Additional Responsibilities Adhere at all times to professional business standards of dress, courtesy and efficiency in line with the ethos and specialism of the academy. Attend team and staff meetings. Uphold the academy s behaviour code and uniform regulations. Be responsible for ensuring their own subject knowledge is developed and participate in staff training and development. Key Organisational Objectives The postholder will contribute to the academy s objectives in service delivery by: Following Health and Safety requirements and initiatives as directed. The academy is committed to safeguarding and promoting the welfare of children and young people and we expect all staff to share this commitment. Ensuring compliance with Data Protection legislation. At all times operating within the school s Equalities policies, demonstrating commitment and contribution to improving standards of attainment. Adopting Customer Care and Quality initiatives. Fulfilling the role of Student Personal Adviser and/or mentor if required. Contributing to the maintenance of a caring and stimulating environment for young people. Conditions of Service Governed by the National Agreement on Pay and Conditions of Service, supplemented by local conditions as agreed by the Trust. Special Conditions of Service Because of the nature of the post, candidates are not entitled to withhold information regarding convictions by virtue of the Rehabilitation of Offenders Act 1974 (Exemptions) Order 1975 as amended. Candidates are required to give details of any convictions and are expected to disclose such information at the appointment interview. Because this post allows substantial access to children, candidates are required to comply with departmental procedures in relation to Police checks. If candidates are successful in their application, prior to taking up post they will be required to give written permission to the Department to ascertain details from the Metropolitan Police regarding any convictions against them and, as appropriate the nature of such convictions. Equal Opportunities The postholder will be expected to carry out all duties in the context of and in compliance with the academy Equalities policies. Date of issue: Signature of postholder: Signature of Principal:......

7 Person Specification Qualifications Educated to degree level or equivalent Possession or progress toward a finance/accountancy qualification such as AAT / CCAB or equivalent Experience Ability to use ICT effectively Financial systems management Experience of using SIMS or similar database Experience of dealing effectively with the general public Hands on experience of financial administration Experience of budget monitoring High-quality administrative support Experience of setting up and running a range of administrative systems Problem Solving Attention to detail in communication and planning Experience of administering the Parentpay system Experience if administering the Cunninghams Cashless catering system Skills Personal Well organised Well presented Excellent communication skills and organisational skills Ability to work hard under pressure while maintaining a positive, professional attitude Ability to organise and prioritise workload and work on own initiative Ability to use initiative and creativity when identifying situations / future demands Commitment to personal career development Ability to develop good relations with staff and pupils and the wider school community Knowledge and understanding Safeguarding and child protection procedures Good understanding of databases including ability to use database to procedure reports and statistics Essential Desirable Ability to monitor and maintain effective finance management systems

8 Equal opportunities Understanding of different social backgrounds of students Understanding the needs of students and the appropriate strategies to support them Understanding the needs of bilingual students

9 The City Academy, Hackney Finance Officer (Temporary Maternity cover) Salary: Scale 5 Point ,658-25,620 (Actual salary 20,323-22,008, plus performance related bonuses and other benefits) Term time only If you want to be the best, then you should probably join us Students in our academy made more progress than in any other school in London and made the best progress of any co-educational school in the country in 2014 (Best 8 score ). In addition, we have maintained our results in 2015 at a level significantly above national averages. That is great news for our students, the academy and our community, but there is so much more that we know can be achieved and you can help. We have a relentless ambition to deliver continuing success to the young people we serve. Our approach is based on very simple principles: clear systems and extremely high expectations. We focus on the development of our students, their values and ultimately their academic success. We maximise the impact of teaching by providing clear leadership, minimising bureaucracy and effective support that have tangible results on the quality of teaching and outcomes for our students. We are looking to appoint an organised, highly-motivated individual to work as a Finance Officer. Working with the academy s Finance Manager, the successful candidate will provide high quality financial and administrative support to the organisation. We are looking for a flexible team player who will thrive in a busy, fast-paced environment and the successful applicant will bring a sound knowledge of accounting processes, and excellent customer service skills with a desire to learn. Duties will include: Supporting the Finance Manager on all aspects of financial related issues, including managing the processing orders and invoices and assists in the maintenance and updating of financial data. Establishing and maintaining all financial information. Providing general administrative support for the Finance Manager and Vice Principal of Resources. In addition, the Finance Officer will be expected to fulfil the role of Student Personal Adviser and/or mentor if required, and to contribute to the maintenance of a caring and stimulating environment for young people. The City Academy, Hackney is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. An enhanced DBS check is required for all successful applicants. For details about the role and how to apply please visit The closing date for applications is Thursday 17 th December 2015 at 10am.

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