SnowdropKCS Integrated HR & Payroll Solutions Overview Brochure
About Sage Sage UK was established in 1981 to equip small businesses with the tools they need to manage their business processes in an increasingly competitive market. Since that time we ve grown to offer an extensive range of solutions for every type of organisation, from start-ups to large businesses. In 1999, Sage s Mid Market Division was conceived in recognition of the more complex demands placed upon larger organisations and the difficulties often encountered in meeting them. We wanted to offer tools that would help our customers tackle these challenges with confidence, while also enjoying vastly improved business procedures that ensure tangible contributions to the bottom line. We ve worked with over 30,000 medium and large organisations across the UK to offer a comprehensive suite of solutions that enable a joined-up approach to organisational management. We deliver everything from Construction and Manufacturing software, through to Financial and Customer Relationship Management (CRM). We ve designed our software range to meet your full breadth of requirements, as they evolve.
HR and Payroll: Who are we? HR and Payroll is the latest addition to Sage Mid Market, offering flexible and intuitive solutions for larger organisations and those with more bespoke requirements. We ve brought together the specialist experience and expertise of former competitors, Snowdrop (HR) and KCS Management Systems (Payroll), to deliver truly best-of-breed HR and Payroll software and outsourcing services: a suite of integrated solutions that ease administration, while encouraging a more proactive approach to your people s development and support. Our product suite, SnowdropKCS, comprises awardwinning, powerful systems to help manage your people s entire lifecycle, from candidate to leaver. And, as modular and scalable solutions, we make sure that the software s relevant to your needs, both now and in the future. As each project is accompanied by project management, consultancy and technical support, you ll see numerous and lasting improvements from the moment of Go Live. You also have the option to choose from a range of complementary services, including HR and Health and Safety Advice, to help you deliver an improved and exceptional service to your people. We take a unique, partnership approach to customer support, with our client portfolio of over 1,500 organisations, across all industries. Our customers hail from the private and public sector and include Pret a Manger, Specsavers, Ceva Logistics, Devon County Council, Thames Valley Police, Balfour Beatty and Siemens. Our motivation is your success. Sage HR & Payroll aims to provide solutions that are a best fit for any organisation. We know that every business is different, which is why we offer a wide suite of intelligent solutions that address the many and often complicated requirements facing HR and Payroll professionals today. In practice this means relevant and easy-to-use functionality that offers a complete solution to HR and Payroll needs. We employ our people not only for their skills, but also for their commitment to outstanding customer service. It s through a combination of this dedication and over 50 years experience in the industry that we can consistently and confidently deliver software solutions to drive real value back into your business. It s for this reason that I, like my colleagues, take pride in our services and look forward to watching the business grow in years to come. Jayne Archbold, General Manager, HR & Payroll
SnowdropKCS Integrated HR & Payroll Solutions Recruitment Recruitment management and administration Applicant details Assessment & skills profiling Pre-employment background/crb /right-to-work checks Skill searching using multiple criteria Contact & interview records Source tracking & analysis Multiple vacancy tracking for each applicant Internal agency of applicants Applicant referee details Graduate applicant details Permanent & term time address Campaign management Degree result details University/College details Vacancy details Vacancy details Vacancy recruitment process Administration milestones Required qualifications & skills Interview panel Advert & agency tracking Vacancy publishing to external websites Optional CV upload from electronic documents Online Recruitment Recruitment solution for external applications Easily publish vacancies to your website Applicant details captured without re-keying Robust architecture for data security Branded online forms aligned with corporate website Duplicate applicant checks Quick address look up and validation option Search facility Reduced time to fill vacancies and lower cost per hire 24/7 access Improved customer service and communication with candidates
Personnel Personnel records management Comprehensive employee records Absence history including SSP & PIW triggers Accident recording Appraisals & personal development plans Benefit & company car tracking Company property Current job & job history Current salary & salary history Dependants & next-of-kin details Discipline & grievance Development history, CPD & qualifications Equal opportunities monitoring Holiday entitlement calculations including pro rata Maternity, paternity, adoption & parental leave details Medicals Pensions Share options & SAYE schemes Timesheets Bulk utilities for absence, benefits & pension entry Company policies & business objectives Correspondence mail-merge templates Data export to external applications Holiday entitlement increment HR metrics Leaver closure process Organisational charting Pay grade ranges Risk assessments Salary modelling ( what if scenarios) Work patterns (shift patterns) Establishment tools Aggregate hours & pay across multiple posts Employee protected grade facility Establishment control FTE calculations Multiple posts for employees SCP & grade matrix Optional integration capability Sage P11D and Sage 50, Line 500 and 1000 Payroll Any leading 3rd party Payroll or Time & Attendance solution Payroll Software In-house payroll management and administration Company details Re-instate facility Company and stakeholder pension schemes Pro-rata calculations Facility to calculate and reverse pay Automatic absence, deduction, overtime and payment data End of year process including EDI and PAYE online for employers - internet Absence history including SSP payments & PIW triggers Current job and job history Current salary and salary history Directors NI calculations (AEP) Loan administration Maternity (SMP), paternity (SPP), adoption (SAP) leave payments & triggers Multiple net-to-gross calculations NI rate & retrospective adjustments for current tax year Payslip & payslip history preview Multi-year pay history Student loans Tools BACS file creation Data export Payment & deduction formulae Pay & pay history manual override Data and batch import Optional integration capability In-house HR solutions Any leading 3rd party HR, Finance or Time & Attendance solution Payroll Outsourcing Bureau and fully managed payroll services Service Level tailored to individual clients needs Highly competitive pricing Liaison with HMRC on behalf of clients Administration of statutory payments/ deductions, including court orders, CSAs, Student Loans, SMP and SSP Administration of, and liaison with, third party bodies, such as pension providers, unions, GAYE etc. Optional P11D services Key Performance Indicators available per client upon request Year end processing and provision of necessary reports to the relevant bodies and persons Processing of in-year online filing in accordance with HMRC regulations and guidelines Payment of all statutory deductions, including responsibility for PAYE payment, reconciliation and queries Payment of employees net pay though BACS and reconciliation of the payroll each period Bespoke reports available based on clients business needs High security pressure sealed payslips, posted to designated addresses prior to pay day Designated payroll professional assigned to each client s payroll
Training & Development Training administration and employee development Comprehensive employee records Appraisals & personal development plans Assessments Development history, CPD & qualifications Development activity evaluation Learning programme history Mandatory development & learning programmes by role Employee waiting list management Preferences Event administration Multiple development activities Course pre-requisites Required resources Date rescheduling Scheduled correspondence Event level evaluation Trainer & supplier monitoring Venue details Delegate attendance bulk booking Company policies & business objectives Correspondence mail-merge templates Data export to external applications Training budgets & cost control External delegates External companies NVQ administration Learning programmes Performance Management Performance management and succession planning Comprehensive employee records Appraisals & personal development plans Assessments 360º assessment review with graphical analysis Career plans Current job & future job skills gap analysis Graphical skills gap analysis Development history, CPD & qualifications Mentor assignment Employee project allocation Skills assessment details Job skills profiling Identification of potential job successors Future succession planning utility Project assignment Project role skill requirements & employee skill matching Employee project & role history Employee skills match searching capability Company policies & business objectives Correspondence mail-merge templates Data export to external applications Time & Attendance Workforce time and attendance management Unlimited shifts, rostas and working patterns Flexible working/flexitime compliant Full absence management Real-time & graphical attendance monitoring Shop floor/job costing Project planning & costing Access control management Software or hardware based employee registrations Management reporting tools Optional Integration capability Any leading 3rd Party HR, Payroll or ERP/MRP solution Self-Service Online employee and line manager self-service Bulletin board actions, making available company information, such as: Branded welcome page for notification of company messages Company policies & procedures Directory of employee names with contact details, photo & location Interactive actions, for process driven items, such as: Current vacancies & online applications Timesheet submission & authorisation Holiday and absence request authorisation Company development directory HR administrators, directors & line manager actions, such as: Viewing, updating & completing HR forms Access to linked employee team member records Viewing & managing incoming absence & development requests Pictorial planning calendars for development & absence Online reporting Employee actions, such as: Accessing own personal data Reviewing holiday taken & outstanding entitlement Submitting holiday & absence requests to line manager Requesting a development activity Completion of pre & post development evaluation forms Reviewing previously agreed appraisals & personal development plans Completion of appraisal documentation Flexible branding service Employee Benefits Online employee benefits solution Employee Benefits is available as a series of optional modules: Total reward statements Flexible benefits Pension communication & planning Financial education Voluntary benefits
Sage (UK) Limited 4 Witan Way Witney Oxon OX28 6FF Telephone 01993 862 181 Facsimile 01993 709 300 Website www.snowdropkcs.co.uk Email snowdropkcs@sage.com Registered in England No. 1045967 and with its registered office at North Park, Newcastle upon Tyne NE 13 9AA Sage (UK) Limited 2009 02/09