Cloudtamers HR powered by NetSuite +44 (0)

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1 Developed fully within NetSuite, Cloudtamers HR powered by NetSuite is an extensive Human Capital Management application that supports those with responsibilities for managing Human Capital Resources and/or controlling Human Resource processes. Cloudtamers HR covers the entire employment lifecycle, from Recruitment, through Retention and Reward to Release, supporting good HR practices and legal compliance. Cloudtamers HR can be configured to work across multiple jurisdictions throughout the world. Developed fully within NetSuite, organisations can take full advantage of all the one-system benefits of NetSuite s single data source principles. Cloudtamers HR is modular and scalable with core functionality covering the main HR operations of most organisations (shown in features 1 5 following) and optional modules available to cover payroll data import/export, flexible benefits management and an extension into a legal compliance service. Key Benefits Commercial Benefits of Cloudtamers HR Getting HR management wrong can be costly. With Cloudtamers HR organisations can be confident that they have the correct, up-to-date information about their employees and HR processes, that management effort is not wasted on inefficient or duplicated tasks, that risks are identified early and ultimately that the risks of Employment Tribunals are minimised 1. Practical Benefits of Cloudtamers HR The application supports good practice and legal compliance, managing simple and complex contractual and regional legislative variations within a single organisation or across subsidiaries and in just about any jurisdiction. Cloudtamers HR is equally at home with small, medium or large enterprise organisations. For customer reassurance Cloudtamers HR has achieved the prestigeous Built for NetSuite accreditation awarded by NetSuite. Cloudtamers Support Cloudtamers HR offers all the benefits of NetSuite s accessibility and security together with professional, reliable and competent support from a team of IT technicians, Chartered Accountants, Chartered HR consultants and employment lawyers. 1 In the 12 months ending March 2013 there were 191,541 Employment Tribunal claims in the UK. The largest sum awarded by a Tribunal was 387,472 for a disability discrimination, followed by 318,630 for a sex discrimination and 236,147 for an unfair dismissal.

2 Core Features Core Feature 1: Employee Management Cloudtamers HR supports all aspects of employee management, giving detailed metrics and reports across an organisation s entire workforce. On-boarding Pay and Benefits integrating with multiple payrolls across many jurisdictions Appraisals for performance, proficiency and 360 feedback Working patterns with forecast working schedules and pre-authorised overtime, supports flexible working Absence management including leave and long-term absence management Disciplinary, Grievance, Capability and Appeal management Learning and Development with Training Tracking for requirements and renewals and recording of Continuous Professional Development histories Talent Management to track competencies, qualifications and professional development across employees, posts and vacancies. Equality and Diversity Metrics for an instant equal pay audit following each payroll run with legally compliant reporting options for annual public equality statements required within the EU. Also supporting the wide variety of diversity metrics used across different jurisdictions. Organisational Structure. Tracking organisational posts, grades and salary points across departments, locations and profit-centres Core Feature 2: Instant Compliance Audits See at a glance whether all required information is current and deadlines are met with automatic alerts identifying, for example, impending work visa expiry; training certification renewal requirements or key information required within a jurisdiction that is missing or out of date.

3 Core Feature 3: Working Schedule Full visibility to HR and Line Managers across their down-line team of working schedules, both historic and forecast Detailed absence history and vacation bookings Supports flexible working with configurable shift-patterns, working and non-working calendars Employees can view and submit leave requests for approval and track vacation allowance, vacation booked and vacation taken in hours or in days Enter extended time bookings onto NetSuite time records from a single screen. Core Feature 4: Recruitment and Release Recruitment: Simple vacancy and applicant processes through to complex appointment processes with assessment centres, capturing proficiency metrics across different activities, helping the selection of the right candidate for the job. Cloudtamers HR supports the full process from HR budget to on-boarding. Candidate competencies can be assessed against the technical and personal requirements specified in Job Descriptions. On appointment, applicant data is carried through to the employee record. Release: Whether resignation, retirement, redundancy, transfer or dismissal, Cloudtamers HR provides easy management and legal compliance for each jurisdiction supporting each process from managing the evidence and activities associated with dismissal to managing the exiting of a retiring employee. Core Feature 5: Flexible multi-contract and multi-jurisdiction Cloudtamers HR enables organisations to Manage employees who have multiple different contracts of employment, for example, different leave years, working hours, holiday allowances and contractual terms for sick pay or release.

4 Manage employees and view the full working history as staff transfer across jurisdictions while remaining within the organisation. Optional Modules Optional Module 1: Cloudtamers Payroll Importer powered by NetSuite As an additional feature to Cloudtamers HR s standard functionality and developed fully within NetSuite, Cloudtamers Payroll Importer (PI) brings external payroll transaction information into NetSuite, creating a financial journal optionally summarised by department, class and location, with an option to place copy payslip information on employee records. Whether payroll is run in-house or outsourced (e.g. a payroll bureau), Cloudtamers PI is efficient, accurate and easy to operate, importing information from multiple payrolls across different jurisdiction into NetSuite and NetSuite OneWorld, ensuring NetSuite financial records contain accurate payroll information. Optional Module 2: Cloudtamers Payroll Exporter powered by NetSuite As an additional feature to Cloudtamers HR s standard functionality and developed fully within NetSuite, Cloudtamers Payroll Extractor (PE) extracts from NetSuite the financial information required to process payroll. Configurable for any payroll application, whether in-house or by an external bureau, Cloudtamers PE gathers the relevant information in relation to Employees starting, leaving, changing their details (e.g. address, marital status etc.) and values of pay at different rates for a specific payroll period, whether weekly, two-weekly, monthly, semimonthly etc. Optional Module 3: Flexible Benefits Module for Cloudtamers HR As an additional feature to Cloudtamers HR s standard functionality and developed fully within NetSuite, the Flexible Benefits module provides all the functionality necessary for an organisation to operate its flexible benefit policy. Employees can configure their own benefits package from the options that the organisation provides, per pay grade, age bracket etc. Optional Module 4: HR Legal Compliance Service Through its partnership with Willans Solicitors, Cloudtamers is able to provide access to a fixed-price one-stop-shop for an unlimited HR helpline and HR-related document library and processes templates for England and Wales. This service can be extended to include (e.g.) drafting documents, detailed written advice or advice on other employment law matters, correspondence with employee or employee s representative etc. at an hourly rate. Other jurisdictions available on request. Support Online help files and online training videos are provided by Cloudtamers in addition to technical support via telephone and . Cloudtamers support and consultancy services are offered 9am 5pm UK time on standard UK working days, with extended hours available by arrangement.

5 Pricing and Licencing Cloudtamers HR Core and Flexible benefits module are provided at a fixed annual fee per employee record. Cloudtamers Payroll Importer and Exporter are provided at a fixed annual fee. Cloudtamers HR Legal Compliance Service is provided by our partner solicitors with unlimited access to core functionality at a fixed annual fee per employee record with the option to extend services at an hourly rate. Fixed annual fees include unlimited support throughout the licence period. An additional one-off implementation fee covers system specification, configuration and training for your team. Because Cloudtamers HR is built entirely within NetSuite with all the benefits that brings, certain NetSuite licences are required as well as Cloudtamers HR licences 2. Please contact Cloudtamers on for further details. Cloudtamers Cloudtamers Ltd has been working with ERP, HR and Payroll solutions since Cloudtamers became a NetSuite Solution Provider in 2008 and joined the SuiteCloud Developer program in Cloudtamers consists of a scoping and implementation team lead by a NetSuite Certified ERP Consultant and a Chartered 3 accountant, a team of experienced NetSuite developers and a specialist team of HR professionals qualified to the highest level as CIPD Chartered Fellows who ensure good practice in all Cloudtamers' HR and Payroll applications. These specialist sectors are led by a Board of Executive Directors with extensive and varied commercial, public and not-for-profit business experience and a Chartered Environmentalist. The team: Cloudtamers legal provider is Willans LLP a full service commercial law firm with many of its lawyers independently rated in UK legal directories Chambers and Legal 500. Cloudtamers Ltd NetSuite Partners & Developers Telephone: Visit our website: Cheltenham Film and Photographic Studios, Hatherley Lane, Cheltenham, GL51 6PN, UK Company Registration Number Registered in England at Carrick House, Lypiatt Road, Cheltenham, Glos, GL50 2QJ, UK 2 If using Cloudtamers HR a Cloudtamers HR licence is required for each employee/contractor record, regardless of whether the individual is current, to be appointed or has left and regardless of whether the individual requires self-service access to the record. The count of chargeable licences is reset every 12 months on the anniversary of the contract. A full NetSuite licence is needed for each person using Cloudtamers HR s HR manager role and a full NetSuite licence or self-service NetSuite licence is needed for each person using Cloudtamers HR s Line manager role and each person logging in to the Employee Centre. NetSuite has arranged a concessionary rate for NetSuite self-service licences to facilitate the use of Cloudtamers HR and the client should contact their NetSuite account manager to obtain this concessionary rate. For the avoidance of doubt nothing in the above shall obligate Cloudtamers to provide Customer with the NetSuite licences necessary for the running of Cloudtamers HR. It will be the responsibility of Customer to obtain and maintain the required NetSuite software. 3 Chartered status acknowledges the highest level of standards, professionalism and expertise in a field of practice, continual professional education is required to maintain this status.