Access Control. The Facts. The Benefits of Access Control. Integration. Access Control Features. Fact Sheet

Transcription

1 Access Control The Access Control module may be used to control and monitor employee movements through any doors at an organisation s premises, covering not only the external entry points, but also any internal doors to areas where access is to be restricted. Employee identification is made by using proximity, magnetic, barcode or biometric fingerprint technology. The Benefits of Access Control < Advanced functionality and flexibility < Access Control can utilise the same time clocks that are used by Time & Attendance and/or Shop Floor Data Collection, simultaneously < Real time information and validations < Where there is a need for many or extensive access control points, a variety of low-cost, durable internal/external devices are avail able; their modern design compliments all environments. These access devices can also be used to control parking zones and their barriers < In the case of a fire or other emergency the doors are automatically opened. Plus, the system will produce, automatically, a roll call of personnel within the build ing when the alarm sounds Access Control Features < Links to other security components such as alarms and fire doors < User defined access times < Group and individual access rights < User defined access dates < User defined access points < Calendar facility < Personnel and hierarchy grouping < Temporary and contract personnel < Automatic muster points < Time & Attendance reconciliation < Real time information and validations < User defined messages and prompts < Auto create Time & Attendance in/out swipes < Independent access time clock functionality < Auto create Time & Attendance in/out swipes < Independent access time clock functionality < User defined data entry including PIN < Online visual entry < Graphic in/out picture < User Interface: < Wizards < Security: Integration < Payroll < Personnel < Time & Attendance < Shopfloor Data Collection < Job Costing < Third Party report writers < Comprehensive import/export capabilities, including xml format < ODBC compliant < MS Office and MS Outlook < SQL < Web Portal

2 Equator Employee Portal As part of the Equator family of products the Equator Employee Portal allows employees to access their personal information directly from a Web Browser. Typically this will allow your employees to view or modify their specific personal information. This can reduce the burden on your Human Resource professionals to respond to routine employee requests and enquiries, and free them from many routine administration tasks maintaining the database. The Benefits of Equator Employee Portal < By adding links to your Company policy and procedural documentation; the Equator Employee Portal can become the main tool used by our employees to satisfy their HR needs < By using a standard Web Browser, deployment of the Equator system at remote sites is greatly simplified. With the ability to control access to the system via sophisticated security functions you can allow employees to connect to your system from home or even an Internet café < The system also allows for employees to post requests for holidays, absence and overtime and to monitor the progress of such requests through to approval. Standard enquiries are provided covering time recording, scheduled work patterns and pay information, depending on which Equator modules are used, including historical data < Innovative processing with real time informa tion and a simple user interface which is con figurable to individual user preferences < If your company has the Equator Shop Floor Data Collection or Time and Attendance mod ules, the Equator Employee Portal provides for real time entry and validation of data. < Payslip queries and printing, including history < Real time shop floor data capture, including dynamic scheduled jobs list < Real time attendance recording < Time sheet entry < Links to Company policy documents < Planned training courses allowing employee application < User interface: < HTML < Intuitive online help < Security: < Shared access definition with desktop application < Strong password support for access to per sonal data < Audit trails Equator Employee Portal Features < The Equator Employee Portal is a Microsoft.NET application which runs via a web service within the standard Internet Information Services (IIS), Microsoft s primary Web Server < Employee self service < Holiday requests with approval monitoring < Absence requests < Absence notification < Overtime requests with approval monitoring < Time clocking enquiries < Scheduled work pattern

3 Payroll For large and small organisations needing an effective solution to the complex task of payroll administration. The Payroll module, which has been checked as meeting the requirement of the published HMRC Payroll Standard, is designed to provide maximum flexibility, combined with ease of use. The Benefits of Payroll < Payroll data is checked to ensure it meets the requirement of the published HMRC Payroll Standard < Payroll eliminates the need to retain de tailed knowledge of the ever changing rules associated with PAYE, OSPP, ASPP, SAP, SPP, SMP, NIC, Student Loans and Attachment of Earn ings. It incorporates electronic filing capabilities by the internet for all mandatory returns < Ability to allocate and move employees be tween companies/departments < The ability to retain Payroll history for an unlimited period and all retained history may be viewed or reported directly in the system < Individual employees can be processed separately and modified as many times as required. The pre-list report enables you to check employees build-up prior to processing. When there are across-the-board changes such as tax code updates, pension details, percentage pay increases and alterations to pay/bonus rates, the Global Update feature makes it easy. Equator Payroll Features < All RTI submission types via the internet < Support for auto enrolment under Workplace Pensions Reform < Internet Year-end returns < Internet In Year returns for P45, P46 and pension notifi cation < Employee element preferences < Unlimited pensions < User defined analysis < Unlimited allowances and deductions < Unlimited premium factors < Average pay retention < Attachment of earnings < Student loans < P11D s, including wizards for benefit calculation < P9d including print and electronic submission < Internet return for Expense and Benefits: < Payment methods include cash, cheque, autopay, bank transfers, BACS < Multiple and priority payments in any combination of methods < Weekly, fortnightly, 4-weekly and monthly pay rolls < Company vehicles < Tax/P45 checking < HMRC audit compliance data extract < Report generator for flexible data analysis < Data provisioning service for tax code notifications < P9d including print and electronic submission < Mailing of payslips and P60 s < edoc deposit service < Online gross to net < SSP, SAP, SPP and SMP processing and history < Holiday accruals < T&A build to gross import < User defined payslips, including employee clocked times and holiday information when linked to the Time and Attendance module < Laser printed payslips for direct mailing < Pay information and payslip reprint via the Web Portal < Unlimited pay elements and formulae to aid gross-pay calculations < Recovery of loans and court orders < Protected earnings and prioritised deductions < Class 1A NIC and Directors NIC schemes < Costing analysis < Event management < Net to gross calculations < Holiday pay calculations < Back pay calculations < Retrospective NIC calculations < Period/year end: < P35, P14/P60, P45 and P11D forms < Electronic year-end submissions - internet

4 Payroll continued... < User interface: < Wizards < Integrated to Crystal Reports for PDF, XML, and Excel output < Security: < Audit trails < Minimum/maximum input controls for data entry < User controlled automatic tax period/payslip date updating < User defined menus

5 Personnel K3 Syspro s Personnel solution provides an effective solution to an organisation s human resource requirements. Decision making is made credible and harnesses employee management and set objectives. Employee details, recruitment, induction, job objectives, reviews, training, skills, health and safety, career paths, holidays and absences, medical details and accident recording are all catered for, enabling comprehensive personnel administration. The Benefits of Personnel < A diary facility books and tracks employee movements both on and off site < A user-defined question and-answer function, which can be linked to other personnel details such as medical particulars, qualifications and reviews < A memo pad feature allows extensive and virtually unlimited data entry < Additional flexibility in accessing, inputting or amending employee records onsite via an intranet, or offsite through internet connectivity is achievable with a Web Portal facility < Management reporting including graphical analysis with a comprehensive selection criteria and date range for flexible period analysis. Equator Personnel Features < Reports and enquiries < Employee details and induction schedules including job descriptions and inductions, next of kin contacts, training records and requirements, reviews and self-appraisals, qualifications, career and salary history < Equipment issued for personal protective and company as well as company tools < Safety reports on dangerous occurrences, Hazards and Risk Assessments, health and safety audit < Training and skills analysis, matching and certificate printing < General staff administrative reports such as job details, vacancy and recruitment analysis, reminders, languages, holidays and absence analysis (including Bradford factor), headcounts, birthdays, length of service, staff turnover, Disciplinary and Grievance actions, redundancy < Automatic letter generator using mail merge < Employee performance monitoring < Employee induction procedures

6 Shop Floor Data Collection The Shop Floor Data Collection module enables information from the factory floor to be collected and collated electronically. As each operation or activity is performed, the information is captured by the employee swiping or wanding, using bar-code pens, scanners or through directentry into a data capture time clock. The Benefits of Shop Floor Data Collection < The system allows data to be captured from standard PDA s using bluetooth wireless technology, or from a PC based application designed for touch screen use, and integrated with real time components < The information collected from the time clocks is user defined and can include employee number, job number, operation number quantity produced, start and finish times, quantity scrapped and so on < Real time or at pre-set intervals the entries are collected from the time clocks and updated to the main system which means the information can then be used for a variety of purposes, including automatic posting to Time and Attendance, Work-in-Progress and instant productive and non-productive analysis < Advanced functionality and flexibility including unlimited user defined work patterns and work terms, continental work patterns, including flexi- time and rotations, and multiple job/ operations per employee, including single or multiple machine minding. Shop Floor Data Collection Features < Team and cell processing Team and cell processing < Automatic defaults cost/work centre/depart ment < Alternative work pattern management < Calendar facility < Temporary and contract personnel < Estimated times for jobs and operations < Quantity tolerances < Real-time Work To list, material requirements and document display < Labour and Quantity Costing < Automatic job receipt < Automatic material issue, including Lot and Se rial number entry < Real time information and validations against the SYSPRO database < User defined validation rules < User defined messages and prompts < Time & Attendance reconciliation < Independent data capture time clock functionality < User defined auto calculation shop floor transactions < User defined data entry < Auto assume and transaction generation < Create in/out swipes for Time & Attendance < Automatically monitors and creates non-productive activities < User defined automatic assumptions < Resources planning < PC-based time clock and job booking emulator software < Up-to-date costing and work-in-progress information < Highlights jobs that exceed estimated times < Substantiates worked time for high-value projects/invoicing

7 Shop Floor Data Collection cont... < Event management < User Interface < Wizards < Security < Audit trails < User defined menus

8 Time and Attendance K3 Syspro s Time and Attendance solution allows the electronic capture of Time and Attendance details for any number of employees, via industrial and low-cost time clocks or PCbased time clock emulator software, using bar-code, magnetic proximity, biometric fingerprint or touch screen technology. The system also allows data to be captured from standard PDA s using bluetooth wireless The Benefits of Time and Attendance < The flexibility of Time & Attendance means you can typically adapt the system to your rules, rather than changing your company policies to fit the system. The information is gathered realtime or at pre-set intervals giving an accurate attendance picture - who is in, out, on holiday, absent or off-site < The information may also be used to calculate a comprehensive build to gross for your payroll and reconciliation with activity on the shop floor. Accurate departmental, or activity cost ing, and reconciliation with shopfloor jobs are also provided < Flexibility within the software allows for any number or type of work patterns, including standard, rotational, flexi, continental and night shifts. < Resource management is made easier by way of weekly, monthly and yearly graphic calendar which can show lateness trends. This can be viewed by company, shift, department, job title, cost centre or individual employee and shows planned shift working, holidays and absences. < Flexible pay methods are supported including annualised hours and a time banking option, in addition to traditional flexi time < A fully integrated roster allows an instant view of available resource, optionally based on required skills, for any future period based on scheduled work patterns and taking into account holiday, absence or overtime booked < With more and more staff now viewing company information via an intranet or an internet using a web browser, the web portal facility enables staff to access real time T&A data, including clocked times, scheduled work pattern and holiday information, both on and offsite < Management reporting including graphical analysis with a comprehensive selection criteria and date range for flexible period analysis. Time and Attendance Features < Reports and enquiries include: < Employee details < Attendance statistics - including a weekly attendance summary < Comprehensive graphical calendar < Lateness and overtime < Employee - current activity picture < Holiday and absence including Bradford factor < Holiday and absence planner < Working time directive < Work pattern and resource planner < On/off site < Clockings < Pay build-up < Employee transfers < Alternative work patterns < Time clock utilisation < Absence reasons < Flexi accruals and balances < Stand-down time < Time banking and annualised hours < Unlimited user defined work patterns and work < Continental work patterns including flexi-time and rotations < Lateness tolerances and rolling breaks < Employee departmental transfers < Alternative work pattern management < Calendar facility < Annualised and banked hours facility < Use of existing access control ID cards < Multiple shifts in same pay period < Multiple pay and premium rates < Instant pay make-up < Temporary and contract personnel

9 Time and Attendance cont... Time and Attendance Features cont... < Real time information and validations < Real time book out / in for absence including time out for smoke breaks, medical appoint ments and company business < Employee enquiries at time clocks < Holidays and absences, including block book ings < Fire alarm activation for on/off site list < Auto calculation of holiday entitlements < Auto calculation of long service benefits < Absence thresholds < Under-resource commitment warnings < Overtime recording and authorisation < Comprehensive build to gross for payroll < Shift premiums and minimum required hours < European Working Time recording, monitoring and reporting < User defined automatic assumptions < Holiday and absence planning schedule < Holiday requests and authorisation via the Web Portal < Resource planning < PC-based time clock emulator software < In/out picture board < Bradford factor < Event management < Exception correction wizard < Roster for resource availability < Period/year end: < Holiday entitlements < Long service holiday accumulators < Absence threshold levels < Attendance lateness and overtime < User Interface: < Wizards < Integrated to Crystal Reports for PDF, XML, and Excel output < Security: < Audit trails < User defined menus