Position Description Position Title: Classification: Reports To: Competitions & Events Coordinator: TFA Regional Operations Network. Band 2 Coordinator Level (Refer to the Touch Football Australia Certified Agreement) Manager Level of Touch Football Australia Introduction Touch Football Australia Incorporated (TFA) is the governing body for the sport of Touch Football in Australia. Touch Football is a sport that is thrilling, enjoyable and accessible to all. TFA is responsible for the overall leadership, management, administration and development of Touch Football across the nation. This is conducted through the a unique management model where there are states under direct control of this body and core partnerships with the states of New South Wales and Queensland. TFA has core values that include leadership, integrity, professionalism, diversity and excellence. Using these values our mission is to provide direction for the sport of Touch Football and develop our dynamic game to the position of Australia s leading community sport. We have professional people working in all facets of the organisation and believe we make a positive difference to people lives. Location Various locations TFA Managed localities. Job Description A. Primary Purpose of the Role To coordinate and administer all Touch Football Australia Competitions and Events for the relevant location in an efficient and effective manner. B. Job Responsibilities Touch Football Competition Management Implement and monitor with state operations the coordination of the day to day operations of Touch Football Competitions, including an orientation program to be developed/maintained for all Competition Coordinators and support staff like Ground Controllers. Provide direction to TFA competitions, ensuring players, members and volunteers are engaged. Implement strategies, policies and procedures to efficiently manage competitions so they become standardised, efficient and effective while allowing for localised variance. Continually evaluate and benchmark all competitions and suggest strategies for improvement.
Page 2 Oversee all aspects of team/player nomination and competition allocation. Ensure that all competitions are appropriately resourced with staff, volunteers and officials. Coordinate and administer all compliance matters associated with conducting competitions eg guidelines, rules/conditions of entry, by-laws and judicial matters. Provide and assist in quality assurance mechanisms with team delegates meetings and feedback forums for competitions. Provide national updated information for competitions/programs eg Coach in the Park, Community Coaching, new adult beginner programs. Promote and develop all competitions, including advertising, promotions and marketing.. Liaise with the relevant direct report and TFA staff on competition issues, ensuring smooth operations between state and national staff. Provide strategic direction both on a national and state level for competition expansion and improvements. Long term facility planning and positioning in all locations, which will require proactive work with Government. Ensure technical programs and educational aspects are conducted at all competitions in line with current national platforms and advice. Budgeting and Financial Support Monitor all income and expenditure relating to the Touch Football Competitions, with a progression towards standardised processes and procedures. Work in conjunction with management to prepare budgets for events and competitions. Report and evaluate the business of the competitions upon request. Event Planning and Coordination Coordinate, produce and disseminate all information relating to the conduct of Touch Football and TFA Tournaments as required, working with the overall Business Development unit. Implement and monitor with state operations the coordination of all state events, including an orientation program. Implement strategies, policies and procedures to efficiently manage events so they are standardised, efficient and effective, while allowing for localised variance. Continually evaluate and benchmark all events and suggest strategies for improvement. Ensure that all events are appropriately resourced with staff, volunteers and officials. Coordinate and administer all compliance matters associated with conducting events eg guidelines, rules/conditions of entry, by-laws and judicial matters. Provide and assist in quality assurance mechanisms with team delegates meetings and feedback forums for events. Manage and monitor the member data base.
Page 3 Promote and develop all events, including advertising, promotions and marketing. Provide strategic direction both on a national and state level for event expansion and improvements. Long term facility planning and positioning in all locations for major events, which will require proactive work with Government. Ensure financial and budgeting practices on events are conducted and justified. Strategic Development of New Competitions and Events Required strategic focus for events and competitions from the current TFA Strategic Plan: Target 3.j: Conduct Diverse Events Outcomes i) Increase overall participation in the sport of Touch Football through the provision of diverse annual events Projects & Initiatives Project NTL Reviewed & changes implemented Beach Touch National Club Championships Corporate Competition & Community Initiatives. Like sports trials tag, frisbee, American flag, hybrid rugby International review & opportunities Comm Games progression Trans Tasman Club Champs & Trans Tasman Series Internal Masters/Youth/School National events Target 4.a: Facilities Outcomes i) Benchmarking & mapping of all current facilities. ii) Secure high quality facilities for the administration and conduct of Touch Football.
Page 4 Projects & Initiatives Project Mapping of growth areas & potential facilities for Touch Facility maintenance & management policies adopted/promoted Facilities operated by partners (regions/states or TFA) Touch specific venue home for National body & events. Facility assessment policy. Primary lease holder initiatives & investigation of current issues Target 4.b: Event Management/Competitions Outcomes i) Consistent provision of competitions and events through national standards being developed (includes branding etc). ii) Benchmarking of current competitions through ASET Program to establish best practice models. Projects & Initiatives Project Event management guide Consistent branding and conduct of events Competition How To manual & examples promulgated Start up processes for Affiliates and guides for conduct Benchmarking & mapping (create mentors) through ASET Annual Forum Publicity, Promotion and Sponsorship Take every opportunity to liaise with the media to promote Touch Football Australia. Continually evaluate sponsorship opportunities and service current contracts relating to Touch Football competitions. Promote domestic competitions internally through newsletters, emails and publications.
Page 5 General Administration Attend to all incoming correspondence relating to the competitions. Attend meetings and respond to action items as required. Be conversant with the rules, procedures and Constitution of TFA. Ensure a good working knowledge of the TFA Insurance Scheme. Attend professional courses, workshops and/or meeting which will add to the development of skills of the position, as determined by TFA management. C. Key Relationships Work under the direction of the TFA management structures as directed. Work with relevant TFA personnel in the Business Development unit, as well as Regional management and Sport Operations staff. Work with relevant personnel in various levels of government, in particular the relevant regulatory bodies pertaining to ground hire and leasing. Work closely with key volunteers and officials of the sport, including referees, clubs and participants. D. Key Selection Criteria Demonstrated success in the delivery of sporting programs. Excellent written and oral communication skills supported by interpersonal skills of a high order. Demonstrated negotiation, networking and facilitation skills. Demonstrated initiative and self management. Excellent organisational skills. Ability to evaluate and improve policies and procedures with a problem solving approach. Ability to supervise staff and volunteers. Excellent understanding and application of customer service principles. Demonstrated computer literacy relating to competition management.
Page 6 E. Qualifications Tertiary qualifications in sport management or related experience are desirable. Experience in conducting competitions/events or equivalent. Knowledge of the sport of Touch Football desirable though not essential. Experience working with competition management software an advantage (eg Fox Sports Pulse). F. General Requirements Capacity to work outside of normal working hours and undertake travel as required. Current drivers licence. Display a high quality of personal appearance and conduct fitting of the position. Always observe strict confidentiality. Promote Touch Football internally and externally by upholding all organisational values. Be able to work well within a team environment. Willing to work under the provisions associated with the Certified Agreement of TFA and abide by the policies of the organisation. Work within and promote, through personal action, the TFA Corporate Culture.