California Building Officials March 14-17, 2016 Hyatt Regency Mission Bay Spa & Marina San Diego, California Exhibitor & Sponsorship Opportunities Registration Packet
Conference Dates: March 14-17, 2016 Exhibitor Trade Show Dates: March 15-17, 2016 Hyatt Regency Mission Bay Spa and Marina 1441 Quivira Road San Diego, CA 92109 B Table of Contents Exhibitor Opportunities... Pages 3-4 Exhibitor Registration Form... Page 5 Exhibitor Layout Booth Diagram... Page 6 Sponsorship Opportunities... Pages 7-8 Sponsorship Registration Form... Page 9
Exhibitor Opportunities You are invited to take part in the (ABM) and Tradeshow of the California Building Officials (CALBO). In addition to the many benefits of participating in the ABM Tradeshow, we are also pleased to offer our Sponsorship Program. The will be held March 14-17, 2016 at the Hyatt Regency Mission Bay Spa and Marina in San Diego, California. Over 350 building department personnel and industry representatives statewide are expected to attend. CALBO s ABM provides an unparalleled opportunity for industry representatives to share their innovative products and services with the leaders of California building departments. Exhibitor program will take place from Tuesday, March 15, 2016 through Thursday, March 17, 2016. CALBO s goal is to maximize the exposure and presence of all of our sponsors, vendors and exhibitors. The benefits of participating are endless Showcase innovative products and services with building department leaders and personnel. One-on-one time with attendees during the Annual Business Meeting strolling lunch on Tuesday, March 15, 2016 in the exhibit hall. NEW Recruit prospective employees at CALBO s first annual Job Fair on Thursday, March 17, 2016. Receive a list of ABM registrants and their contact information following the conference. Recognition in the Annual Business Meeting Program and conference signage. Publicity in CALBO News following the Annual Business Meeting. Exhibitor Cost: The cost of the program is $1,250.00 per booth. Booth Details: 1 (8x10) booth with pipe and drape. Booth will feature table cover, display sign, 2 chairs and a wastebasket. The exhibitor floor plan is located on page 5. Tradeshow Services TriCord: All shipping for the conference can be coordinated through CALBO s drayage provider; TriCord, ingoing and outgoing. After registering, TriCord will contact you with the necessary paperwork for electricity and shipping needs. Electricity and WiFi: Electricity and WiFi will not be provided and must be requested separately through TriCord. Please note that WiFi is a sponsorship option for the conference. 2
EXHIBITOR Exhibitor OPPORTUNITIES Opportunities 52 54th ND ANNUAL 51 st Annual BUSINESS MEETING Business Meeting Event Theme: E.Suspendissecongue. F.Nullaquissem. The 54th CALBO ABM theme is San Diego paying homage to Southern California life of sun, beaches and cityscapes. We encourage exhibitors to consider the event theme when designing booth displays and ordering giveaways. Hotel Information: To take advantage of the CALBO room block overnight rate, please call Hyatt Regencey Mission Bay at (888) 421-1442. Any reservations received after the deadline or after the room block is filled to capacity will be accepted on a space and rate availability basis only. Please make online reservations here: https://resweb.passkey.com/go/2016cabuildingofficials. Address: Hyatt Regency Mission Bay Spa and Marina 1441 Quivira Road San Diego, California 92109 Room Block Information: - Rate: $139.00+tax/night - Code: CA Building Officials - Deadline: Monday, February 22, 2016 Exhibitor Set-Up Tuesday, March 15, 2016 8:00 am 12:00 pm Mandatory Exhibitor Hours Tuesday, March 15, 2016 12:00 pm 4:45 pm Wednesday, March 16, 2016 8:30 am 4:45 pm Thursday, March 17, 2016 8:30 am 12:00 pm Exhibitor Move-Out Thursday, March 17, 2016 12:00 pm 2:00 pm Additional Meals: All exhibitors receive two lunches on Tuesday, Wednesday and Thursday, but additional meals can be purchased. Please reference page 4 for pricing and order form. Refund Policy: Written notification of cancellation must be received by Monday, February 29, 2016 for a 75% refund of the total exhibit fees. All cancellations after this date are non-refundable. No-shows are non-refundable and responsible for the registration fee. 3
ABM Exhibitor Registration Registration Deadline: Monday, February 22, 2016 To reserve a booth in the exhibitor program at the upcoming Annual Business Meeting, please use one of the following methods to return the completed registration form and payment. PLEASE NOTE: All exhibit spaces are reserved on a first come, first served basis. Registration and payment must be received within one week prior to the event. Fax: 916-442-3616 ~ Email: lherman@calbo.org Mail: CALBO at 1022 G Street, Sacramento, CA 95814 Contact Person: Organization: Address: City/State/Zip: Telephone: Email: Representative(s) Attending for Badge Purposes please provide complete list prior to exhibiting: Booth Space Selections: Using the booth numbers on the exhibitor floor plan (page 5), please list four booth spaces below. Final booth assignments will be confirmed once your request has been processed. All booths are $1,250.00. 1st Choice 2nd Choice 3rd Choice 4th Choice Additional Lunches: Each exhibitor registration will receive two lunches per exhibiting day, but additional lunches can be purchased using the information below. Please indicate how many additional lunches you would like to purchase per day. Tuesday Lunch ($40.00) Wednesday Lunch ($40.00) Thursday Lunch ($40.00) Monday Lunch (No Exhibitor Program this day) ($40.00) Payment Information: Booth Cost Additional Lunch Cost (Optional) 2016-2017 Membership Renewal - $215 (Optional) Amount Due Check Invoice P.O. # Credit Card: *American Express and Discover Not Accepted Card Number: Exp. Date: Billing Address (if different from above): Name on Card: Signature: 4
Exhibitor Floor Plan Exhibitor Program - March 15-17, 2016 Hyatt Regency Mission Bay Spa and Marina All Booths (1-48): $1,250.00 * Located in Pavilion 5
Sponsorship Opportunities Much of the success of CALBO s Annual Business Meeting is due to the support of our sponsors. By becoming a sponsor, you show support for the building industry and gain recognition well beyond conference attendees. The will be held March 14-17, 2016 at Hyatt Regency Mission Bay Spa and Marina in San Diego, California. The theme of the ABM is Southern California living, sunny skies, beaches, and much more that signify the beauty of San Diego. We encourage all sponsors to consider the event theme when selecting sponsorship opportunities. Below are the sponsorship opportunities that will contribute to the success of the conference. All sponsors will be recognized on ABM signage throughout the conference, in the ABM Program and in the CALBO News. Please note that sponsorship opportunities are first come, first served. Don t miss out Attendee Registration Giveaways - No Fee Would you like to promote your company with useful items like pens, notepads, or other small items that relate to the ABM theme? These items will be included in each attendee registration bag. Items larger than 5x5 inches will NOT be accepted. *Additional Sponsor Cost(s): The sponsor is responsible for the purchase and shipment costs of their giveaways. ABM Program Advertisements - $350 Imagine your company advertisement in the ABM Program the one resource used by all attendees throughout the week Gain recognition and sponsor a vital conference resource. The advertisement must be submitted electronically by Monday, February 15, 2016 to lherman@calbo.org. Refreshment Breaks - $500 Help us provide afternoon refreshments to over 400 building officials, building department personnel, and industry representatives who attend our Annual Business Meetings. All Refreshment Break sponsors will be displayed during the afternoon break each day. Registration Welcome Beverages - $500 Welcome CALBO attendees to the ABM with a festive, theme-related registration beverage (non-alcoholic). The Welcome Beverage will be severed in a glass featuring the sponsor s logo. This item has been a major hit at past ABMs and left attendees wanting more *Additional Sponsor Cost(s): The sponsor is responsible for the production and shipment costs of the company logo glasses and beverages. Attendee Bag Inserts - $750 One of the many highlights of the ABM is the attendee bag full of resourceful tools and other giveaways Past attendee bag inserts included padfolios, water bottles and hats. *Additional Sponsor Cost(s): The sponsor is responsible for purchase and shipment costs of their insert. WiFi Sponsorship - $1,000 This sponsorship opportunity provides CALBO ABM registrants and attendees access to hotel WiFi in the conference area during program hours. Gain recognition through signage and selecting your company name as the WiFi code *Additional Sponsor Cost(s): The sponsor is responsible for additional cost of WiFi set-up & activation provided by the hotel. Please contact Lauren Herman at lherman@calbo.org for further information. 6
SPONSORSHIP Sponsorship OPPORTUNITIES Opportunities 52 54th ND ANNUAL 51 st Annual BUSINESS MEETING Business Meeting Attendee Bags - $1,000 Show your support for CALBO with a high-quality bag for organizing conference materials. Each attendee will receive a bag holding all their ABM registration materials and information. *Additional Sponsor Cost(s): The sponsor is responsible for the production and shipment costs of the Attendee Bags. Attendee Pocket Program - $1,000 Sponsor this handy conference resource for all ABM attendees. CALBO will create a double-sided pocket guide of the conference schedule and exhibit hall floor plan alongside your company name, logo and message. *Additional Sponsor Cost(s): The sponsor is responsible for the production and printing costs of the Attendee Pocket Programs. Lanyards - $1,000 Produce a useful giveaway by providing ABM attendees with a string badge holder for their conference badge. Place your company name, logo and/or booth number on the lanyard. An always-popular sponsorship option *Additional Sponsor Cost(s): The sponsor is responsible for the production and shipment costs of the lanyards. ABM Program - $2,000 Have your company logo and information at the fingertips of all attendees by sponsoring the ABM Program. Your company will collaborate with CALBO staff to design the program front and back while incorporating the ABM theme with your company s logo and information. You won t go unnoticed *Additional Sponsor Cost(s): The sponsor is responsible for the production and shipment costs of the program. ABM Welcome Event - $2,500 What better way to kick off the ABM than with a welcome party? This official ABM sponsored event has become a favorite tradition among ABM attendees. Make your mark in ABM history by hosting this event *Additional Sponsor Cost(s): The sponsor is responsible for all food, beverage, transportation and venue costs and arrangements. Refund Policy: Please note that after registration and payment are submitted for any sponsorship opportunity, refunds CANNOT be processed. 7
ABM Sponsorship Registration Registration Deadline: Monday, February 22, 2016 To reserve a sponsorship opportunity for your organization at the upcoming Annual Business Meeting, please use one of the following methods to return the completed registration form and payment. PLEASE NOTE: All sponsorships are reserved on a first come, first served basis. Registration and payment must be received within one week prior to the event. Fax: 916-442-3616 ~ Email: lherman@calbo.org Mail: CALBO at 1022 G Street, Sacramento, CA 95814 Contact Person: Organization: Address: City/State/Zip: Telephone: Email: Select Sponsorship Opportunities: Please note that some sponsorship items require additional expenses on behalf of the sponsor. Read the sponsorship description before selecting your sponsorship opportunity. Attendee Registration Giveaways - No additional fee Multiple Sponsors ABM Program Advertisements - $350 Multiple Sponsors Refreshment Breaks - $500 Multiple Sponsors Registration Welcome Beverages - $500 Limited to One Sponsor WiFi Sponsorship - $1,000 Limited to Two Sponsors Attendee Bag Inserts - $750 Multiple Sponsors Attendee Bags - $1,000 Limited to One Sponsor Attendee Pocket Program - $1,000 Limited to One Sponsor Lanyards - $1,000 Limited to One Sponsor ABM Program - $2,000 Limit to One Sponsor ABM Welcome Event - $2,500 Limited to One Sponsor Payment Information: Check Invoice P.O. # Credit Card* *CALBO does not accept American Express or Discover. Credit Card Number: Exp. Date: Billing Address (if different from above): Name on Card: Signature: If you have any questions, please contact Lauren Herman at 916-457-1103 Ext 101. 8