Closing Date: Closing Time: Hrs.

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1 DELHI TRANSPORT CORPORATION (GOVT. OF N.C.T. OF DELHI) I.P.ESTATE, NEW DELHI P.No No. Dated:- Closing Date: Closing Time: Hrs. M/s , , DEAR SIRS, SEALED TENDERS FOR 3 rd PARTY INSURANCE COVER OF OUR VEHICLES ARE INVITED FOR A PERIOD OF 1 YEAR (It can be extended for next one year after satisfactory services of the 1 st year business after the issue of the work order) FROM NON-LIFE PSU INSURANCE COMPANIES GOVERNED BY RULES & REGULATION OF INSURANCE REGULATORY & DEVELOPMENT AUTHORITY (IRDA), AS PER TWO -BID SYSTEM i.e. PART-I TECHNO COMMERCIAL BID AND PART II PRICE BID AS PER DETAILS GIVEN BELOW AND SCOPE OF WORK IN ACCORDANCE WITH ENCLOSED TERMS & CONDITIONS:- SL. DESCRIPTION APPROXIMATELY OPENING NO. QTY. DATE 1. 3 RD PARTY INSURANCE 5438* BUSES (Present Fleet) FOR DTC VEHICLES Aux.Vehicles at hrs. *SUBJECT TO INCREASE/DECREASE DEPENDING UPON OPERATIVE STATUS OR ADDITION/DELETION OF VEHICLES IN THE FLEET. FLEET IS LIKELY BE AROUND 5000 AT THE END OF YEAR NOTE: OFFERS SHOULD BE SENT IN SEALED COVERS WITH ABOVE ENQUIRY NO. AND CLOSING DATE SUPERSCRIBED THERE ON. ALL OTHER TERMS AND CONDITIONS SUBMITTED SHALL BE SUBJECT TO THOSE ENCLOSED HEREWITH. TPI BUSINESS OF AUXILIARY VEHICLES WILL ALSO BE GIVEN ON RATES APPROVED BY IRDA. TO THE SAME INSURANCE CO. ON WHOM WORK ORDER FOR BUSES IS PLACED. PLEASE NOTE 1. LIMITED TENDERS ARE INVITED FROM NON-LIFE PSU INSURANCE COMPANIES. OFFER SHOULD CONFORM TO ALL THE ENCLOSED TERMS & CONDITIONS ALONG WITH SCOPE OF WORK OF DTC AND NO COUNTER TERMS & CONDITIONS WILL BE ACCEPTABLE. 2. RATES QUOTED SHOULD NOT EXCEED THE MAXIMUM RATES FIXED BY IRDA. A COPY OF THE IRDA NOTIFICATION/PROOF IN THIS RESPECT MAY BE ENCLOSED. 3. RATES QUOTED SHOULD BE ACCORDING TO THE ENCLOSED FORMAT (ANNEXURE B ). ALL TYPES OF ADDL. DISCOUNTS LIKE QTY. DISCOUNT (Q.D.), CASH DISCOUNT (C.D) & GROUP DISCOUNT (G.D.) ETC IF ANY, APPLICABLE SHOULD BE CONSOLIDATED AND ONLY TOTAL FIGURE SHOULD BE GIVEN AT S.NO. 2 OF THE ANNEXURE B OFFER MUST CONFORM TO DTC TENDER TERMS & CONDITIONS ANY OFFER WITH COUNTER TERMS & CONDITIONS SHALL BE SUMMARLY REJECTED. CHANGE IN RATES & GOVT. LEVIES, IF ANY, SHALL BE AS PER NOTIFICATIONS ISSUED BY THE IRDA & GOVT. RESPECTIVELY. 4. FOR FILLING TENDER IN TWO BID SYSTEM PLEASE SEE ENCLOSED GUIDELINES. 5. TENDER DOCUMENTS CAN ALSO BE DOWN LOADED FORM DTC web site http//dtc.nic.in AND THE COMPLETED TENDER DOCUMENTS CAN BE DEPOSITED WITH THE TENDER CELL MENTIONED ABOVE WITH IN DUE DATE AND TIME. DY. CHIEF GENERAL MANAGER (MS-1)

2 TENDER FORM DELHI TRANSPORT CORPORATION (GOVT. OF N.C.T. OF DELHI) I.P.ESTATE NEW DELHI NON TRANSFERABLE THE PRICE OF THIS FORM IS NIL BEING LTD. TENDER TENDER FORM NO SEAL OF OFFICE. SIGNATURE OF THE ISSUING OFFICER NAME OF THE PARTY IN WHOSE FAVOUR TENDER FORM HAS BEEN ISSUED LIMITED TENDER FOR : 3 RD PARTY INSURANCE OF DTC VEHICLES DU E DATE CLOSING TIME hrs. TO, THE CHAIRMAN -CUM- MANAGING DIRECTOR, DELHI TRANSPORT CORPORATION, I.P. ESTATE, NEW DELHI DEAR SIR, I/WE HEREBY SUBMIT OUR TENDER FOR THE 3 RD PARTY INSURANCE OF DTC VEHICLES AS SPECIFIED IN THE LIMITED TENDER. THE RATES ARE QUOTED AS PER YOUR RELEVANT FORMAT AT ANNRXURE B. I/WE HEREBY AGREE TO ALL THE TERMS & CONDITIONS STIPULATED BY DTC AND WILL KEEP OUR OFFER OPEN FOR 180 DAYS FROM THE OPENING OF THE TENDER. AND RATES, GOVT. LEVIES WILL BE FIRM UNTIL REVISED BY THE IRDA OR GOVT. RESPECTIVELY. I/WE ALSO UNDERSTAND THAT THE TENDER IS FOR THIRD PARTY INSURANCE COVER OF DTC VEHICLES & AGREE TO COVER YOUR VEHICLES ON STAGGERED BASIS AS PER THE TENTATIVE DETAILS GIVEN IN ANNEXURE A. YOURS FAITHFULLY, SIGNATURE OF THE TENDERER NAME IN BLOCK LETTERS FULL ADDRESS WITH SEAL SIGNATURE OF WITNESS (WITH NAME & FULL ADDRESS) SIGNATURE OF WITNESS (WITH NAME & FULL ADDRESS)

3 DELHI TRANSPORT CORPORATION (GOVT. OF N.C.T. OF DELHI) IP ESTATE, NEW DELHI TERMS AND CONDITIONS FOR 3 rd PARTY OF DTC VEHICLES 1. TENDERS SHOULD BE ADDRESSED TO THE CHAIRMAN-CUM-MANAGING DIRECTOR, DELHI TRANSPORT CORPORATION, ROOM NO. 207, TENDER CELL, I.P ESTATE, NEW DELHI IN A SEALED COVER DULY SUPERSCRIBED WITH (I) TENDER FOR THIRD PARTY INSURANCE OF DTC VEHICLES DUE ON THIS MAIN OUTER ENVELOPE SHOULD CONTAIN TWO SEPARATE AND SEALED ENVELOPES INSIDE OF TECHNO COMMERCIAL BID AND PRICE BID RESPECTIVELY, ALSO SUPERSCRIBED ACCORDINGLY. 2. THE TENDERER/S HIMSELF/THEMSELVES OR A DULY AUTHORISED PERSON IN HIS BEHALF SHOULD SIGN TENDERS. A COPY OF SUCH AUTHORITY BE ENCLOSED WITH THE TENDER. 3. TENDERS SHOULD REACH THE DY.MANAGER, TENDER CELL, DELHI TRANSPORT CORPORATION, 2 ND FLOOR, ROOM NO.207, I.P.ESTATE, NEW DELHI , IN A SEALED SUPERSCRIBED COVER AS PER PARA 1 ABOVE ON OR BEFORE DUE DATE BY12.00 HRS. TENDERS SHALL BE OPENED IN PUBLIC ON THE SAME DATE AT HRS. TENDERERS MAY ATTEND THE OPENING OF THE TENDER IF THEY SO DESIRE.THE MAIN OUTER ENVELOP CONTAINING THE OTHER TWO -BID ENVELOPES SHALL BE OPENED ALONGWITH THE ENVELOPE OF TECHNO COMMERCIAL BID ONLY. THE PRICE BID ENVELOPES OF TECHNO COMMERCIALLY QUALIFIED SHORT LISTED TENDERERS ONLY SHALL BE OPENED AT THE LATER DATE, WHICH SHALL BE INTIMAED SEPRATELY TO ALL CONCERNED. 4. TENDER FORMS SHOULD BE CLEARLY FILLED IN INK OR DULY TYPED GIVING FULL ADDRESS OF THE TENDERERS. TENDERER/S WOULD QUOTE IN FIGURES AS WELL AS IN WORDS THE RATES OR AMOUNT TENDERED BY HIM/THEM. OVER WRITING OR ALTERATIONS WILL DISQUALIFY THE TENDER UNLESS THEY ARE LEGIBLY ATTESTED BY THE TENDERERS. HOWEVER ANY OVER WRITING IN PRICE BID-IN WORDS OR FIGURES WILL DISQUALIFY THE TENDER, CHANGE IN RATES & GOVT. LEVIES, IF ANY, SHALL BE AS PER NOTIFICATIONS ISSUED BY THE IRDA & GOVT. RESPECTIVELY FROM TIME TO TIME. THE TENDER RATES, ETC. SHOULD BE KEPT OPEN FOR 180 DAYS FROM THE DATE OF OPENING OF THE TENDER. THE DECISION OF THIS OFFICE IN THIS RESPECT WILL BE FINAL AND BINDING ON THE TENDERER/S. 5. INSURANCE COS. ARE REQUIRED TO QUOTE THEIR RATES & TAXES AS APPLICABLE FOR 3 RD PARTY INSURANCE OF A DTC VEHICLE AS PER ANNEXURE B. 6. IN CASE SERVICETAX/VAT ETC SUBMIT IS CHARGEABLE EXTRA, THE SAME MUST BE CLEARLY MENTIONED IN THE TENDERS. TENDERERS MUST ALSO MENTION THEIR SERVICE TAX/VAT REGN. NO. IN THEIR TENDERS. 7. THE TENDERERS SUBMITTING TENDERS WILL BE CONSIDERED TO HAVE ACCEPTED ALL THE TERMS AND CONDITIONS AND NO COUNTER TERMS & CONDITIONS WILL BE ACCEPTED. NO ENQUIRIES WRITTEN OR VERBAL WILL BE ENTERTAINED WITH REGARD TO ACCEPTANCE/REJECTION OF THE TENDER. DTC RESERVES ITS RIGHTS TO REJECT ANY OFFER WITHOUT ASSIGNING ANY REASON. 8. NO. OF VEHICLES MAY INCREASE OR DECREASE DEPENDING UPON THE OPERATIVE STATUS OF THE VEHICLES OR DELETION/ADDITION OF VEHICLES IN THE FLEET. 9. ARBITRATION::- IN THE EVENT OF ANY QUESTION OF DISPUTE ARISING UNDER THESE CONDITIONS OF CONTRACT OR IN CONNECTION WITH THIS CONTRACT, EXCEPT OTHERWISE PROVIDED IN THE CONTRACT, ALL QUESTIONS AND DISPUTES ARISING OUT OF THE CONTRACT SHALL BE REFERRED TO SOLE ARBITRATION OF THE CHAIRMAN-CUM- MANAGING DIRECTOR, DTC, AND IF THE CHAIRMAN-CUM-MANAGING DIRECTOR, DELHI TRANSPORT CORPORATION IS UNABLE OR UNWILLING TO ACT AS A SOLE ARBITRATOR, SOME OTHER PERSON CAN BE APPOINTED BY THE CHAIRMAN-CUM-MANAGING DIRECTOR, DELHI TRANSPORT CORPORATION TO ACT AS SUCH ARBITRATOR. THERE WILL BE NO OBJECTION TO ANY SUCH APPOINTMENT THAT THE ARBITRATOR SO APPOINTED IS AN EMPLOYEE OF THE CORPORATION, THAT HE HAD DEALT WITH THE MATTER WHICH THIS AGREEMENT RELATES AND THAT IN COURSE OF HIS DUTIES AS SUCH HE HAD EXPRESSED VIEWS ON OR ANY SUCH MATTER IN DISPUTE OR DIFFERENCE. THE DECISION OF THE ARBITRATOR SO APPOINTED SHALL BE FINAL, CONCLUSIVE AND BINDING ON ALL THE PARTIES TO THIS CONTRACT. 10. SCOPE OF WORK SHALL BE AS PER ENCLOSED ANNEXURE C. DY. CHIEF GENERAL MANAGER (MS-1)

4 SCOPE OF WORK ANNEXURE C 1. LIABILITY ONLY POLICY:- I) THIRD PARTY LIABILITY DEATH OR BODILY INJURY TO ANY PERSON (OCCUPANT OR NOT- OCCUPANT OF THE BUS) DAMAGE TO PROPERTY. LEGAL COSTS AND RELATED EXPENSES. II) LIMITS UNLIMITED FOR DEATH, BODILY INJURY. FOR PROPERTY DAMAGE. LIMIT FOR PVT. CAR/COMMERCIAL VEHICLE IS RS. 7.5 LAKH OR AS REVISED BY IRDA FROM TIME TO TIME. LIMIT FOR 2 WHEELER IS RS. 1 LAKH. 2. INSURANCE CO. WOULD COLLECT THE PREMIUM FROM DTC AND PROVIDE NECESSARY DOCUMENTS LIKE POLICY etc AT OUR OFFICE OF THE INSURED VEHICLE AS PER GUIDELINES OF THE I.R.D.A. THE NECESSARY INFORMATION ABOUTTHE VEHICLES TO BE INSURED WILL BE PROVIDED BY DTC TO THE INSURANCE CO. AS PER THE PROVISION OF THE I.R.D.A. 3. IN CASE OF RENEWAL OF THE INSURANCE POLICIES THE INSURANCE CO. WOULD INFORM DTC ABOUT THE RENEWAL DATE & PREMIUM AMOUNT AT LEAST ONE MONTH PRIOR TO THE DUE DATE. 4. IN CASE PHYSICAL INSPECTION OF ANY BUS IS REQUIRED BY THE INSURANCE CO. CHARGES WHAT SO EVER WILL NOT BE PAID BY DTC. 5. IN CASE ANY ACCIDENT OF THE INSURED VEHICLE IS REPORTED BY THE CONCERNED UNIT/OFFICE OF DTC, THE INSURANCE CO. SHALL TAKE NECCESARY ACTION IMMEDIATELY. 6. INSURANCE CO. WILL BE LIABLE TO PAY THE CLAIMS OF SUCH AWARDS WHICH ARE DECIDED BY THE COMPETENT AUTHORITY/ COURTS/ WORKMEN COMPENSATION/TRIBUNAL/MACT etc IN DUE COURSE OF TIME. 7. INSURANCE CO. SHALL ABIDE BY THE RULES & REGUALATIONS FRAMED BY THE IRDA FOR 3 RD PARTY INSURANCE COVERS AS APPLICABLE BOTH TO THE CLIENT (DTC) AND CLAIMANTS, BUT NO EXTRA AMOUNT ON ACCOUNT OF LOADING etc. WOULD BE GRANTED TO THE BIDDER DURING THE CONTRACT PERIOD. 8. MATTERS REGARDING ISSUING OF WORKORDER, HANDING OVER OF CHEQUES OF PREMIUM AMOUNT, RECEIPT OF POLICY DOCUMENTS etc SHALL BE DEALT WITH BY CWS-I, BBMARG,DELHI-9. HOWEVER, AS THE VEHICLES REMAIN UNDER DIRECT CONTROL OF DEPOTS, ALL FORMALITIES REGARDING CLAIMS/MACT CASES, (SUMMON, CLAIMS, etc.) & SUCH MATTERS SHALL BE DEALT WITH THE CONCERNED DEPOT/LEGAL DEPARTMENT OF DTC. NAME OF THE DEPOT SHALL BE GIVEN TO INSURANCE CO. BY BBM OFFICE AT THE TIME OF INITIAL INSURANCE. 9. DETAILS OF ALL CASES SETTLED/DECIDED IN THE VARIOUS COURTS/TRIBUNAL/MACT OR DECIDED MUTUALLY WILL BE PROVIDED TO THIS OFFICE ON QUARTERLY BASIS INDICATING THE AMOUNT OF CLAIM/COMPENSATION PAID AGAINST OUR INSURED BUSES. 10. DEPOTS OF DTC OPERATE VEHICLES OF THE CORPORATION IN DELHI AND EVEN IN OTHER STATES. ALL WILL BE COVERED FOR INSURANCE. 11. All TYPE OF CLAIMS/COMPENSATION AWARDED BY COURTS AGAINST THE CORPORATION IN THE MATTER OF ACCIDENTAL VEHICLES & PASSENGERS OF THE INSURED VEHICLES WILL BE PAID BY THE INSURANCE CO. 12. INSURANCE CO. WILL BE COMPLETELY RESPONSIBLE FOR CONTESTING/ BEARING/EXPENSES/FINALISATION OF ANY CLAIM CASE AND ITS APPEALS. 13. THE COPY OF CLAIM/APPEALS WHERE DTC IS MADE APARTY SHALL BE HANDED OVER TO INSURANCE CO. FOR CONTESTING THE CASE AND ITS RECEIPT WILL BE TAKEN FROM INSURANCE CO. AND THE CASES WILL BE CONTESTED BY THE COUNSEL OF INSURANCE CO. 14. ALL THE CLAIMS/CASES OR APPEALS FILED IN DELHI OR OUTSIDE DELHI IN HIGH COURT/SUPREME COURT etc. SHALL BE CONTESTED BY THE COUNSEL OF INSURANCE COMPANY. HOWEVER IN SOME CASE INSURANCE CO.. FEELS THAT CASE SHOULD BE DEFENDED BY DTC, THEY MAY REQUEST THE DTC TO DO SO. DTC WILL PROVIDE ALL ASSISTANCE TO INSURANCE CO. 15. COMPENSATION OF THE INSURANCE CLAIMS WILL BE GIVEN BY THE INSURANCE CO.EVEN IF THE DECISION COMES AFTER THE EXPIRY OF INSURED PERIOD.

5 16. PAYMENT OF COMPENSATIONTO PASSENGERS/THIRD PARTY WILL BE MADE BY THE INSURANCE CO. 17. IF ANY AMOUNT IS WITHDRAWN OR ATTATCHED FROM DTC S ACCOUNTS, AS PER COURT S JUDGEMENT. THEN THE SAME AMOUNT WILL HAVE TO BE PAID IMEDIATELY BY THE INSURANCE COMPANY TO THIS CORORATION. 18. THE INSURANCE CO. WILL BEAR THE LAIABILITIES (EXPENSES/ COMPENSATIONS) IF THE CASE IS NOT PROPERLY DEFENDED OR IS DECIDED EX-PARTE IN THE COURT. 19. PAST DATA IS AS FOLLOWS:- S.NO. YEAR NO. OF VEHICLES GOT INSURED NO. OF ACCIDENTS NO. OF PERSON INJURED NO. OF PERSON KILLED CONTRACT WILL BE ISSUED INITIALLY FOR ONE YEAR WHICH CAN BE EXTENDED FOR ANOTHER YEAR SUBJECT TO PERFORMANCE OF THE FIRM BEING FOUND SATISFACTORY BY DTC. The DTC reserves its right to reject any offer without assigning any reason. Dy. CHIEF GENERAL MANAGERER (MS-I)

6 ANNEXURE A (I) DETAILS OF BUSES:- S.NO. MONTH APPROX. NOS. OF BUSES DUE FOR RENEWAL OF INSURANCE POLICIES 1. APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH (II) DETAILS OF AUXILIARY VEHICLES:- S.NO. TYPE OF VEHICLE APPROX. QUANTITY 1. TRUCK CAR AMBASSDOR JEEPS RTV MOTOR CYCLES MARUTI VANS AMBULANCE 02 9 TATA SUMO TAVERA DIESEL WATER TANKER 02 NOTE: ABOVE QUANTITY MAY INCREASE/ DECREASE DEPENDING UPON THE OPERATIONAL CONDITION OF THE VEHICLES OR ADDITION /DELETION OF THE VEHICLES IN THE FLEET. DY. CHIEF GENERAL MANAGER (MS-1) WE CERTIFY TO UNDERTAKE THE BUSINESS OF THIRD PARTY INSURANCE OF DTC VEHICLES AS ABOVE. SIGNATURE OF THE TENDERERS WITH NAME, ADDRESS & SEAL. NOTE:- THIS ANNEXURE DULY SIGNED, CERTIFED, STAMPED ETC, IS TO BE SEALED INSIDE THE TECHNO-COMMERCIAL BID ENVOLPE.

7 PRICE BID ANNEXURE B S.NO. PARTICULARS BASIC PREMIUM PER BUS PREMIUM PER PASSANGER SEAT PREMIUM FOR DRIVER PER BUS PREMIUM FOR CONDUCTOR PER BUS PREMIUM CNG FUE MODE PE BUS ( RS.) 1. RATE 2. DISCOUNT, IF ANY, ON ALL COUNTS 3. PAYABLE RATE AFTER OFF- SETTING ALL DISCOUNTS ( I ) ( II ) ( III ) (IV) ( V SIGNATURE OF THE TENDERERS WITH NAME, ADDRESS & SEAL NOTE: THIS ANNEXURE DULY FILLED IN IS TO BE SEALED INSIDE THE PRICE BID ENVELOPE.

8 IMPORTANT INSTRUCTIONS/GUIDELINES FOR TENDERERS BID SHALL BE SUBMITTED TO THE CHAIRMAN-CUM-MANAGING DIRECTOR, DELHI TRANSPORT CORPORATION, ROOM NO. 207, TENDER CELL, I.P. ESTATE, NEW DELHI IN A SEALELD COVER DULY SUPERSCRIBED. 2. THE TENDERERS SHALL SUBMIT THEIR OFFERS AS PER TWO BID SYSTEM i.e. SEPARATE ENVELOPES EACH FOR TECHNO COMMERCIAL BID AND PRICE BID, BOTH ENCLOSED IN A SEALED OUTER ENVELOPE. (A) 1 ST ENVELOPE SHOULD BE SUPERSCRIBED AS: PART - I - TECHNO - COMMERCIAL BID. LIMITED TENDER FOR - THIRD PARTY INSURANCE OF DTC VEHICLES. LIMITED TENDER DUE ON THIS ENVELOPE SHOULD CONTAIN: - (I) FIRMS TECHNO COMMERCIAL OFFER VIS-À-VIS DTC S TENDER TERMS AND CONDITIONS. (II) TENDER FORM DULY FILLED UP AS PER THE INSTRUCTIONS GIVEN THEREIN. 2 ND ENVELOPE SHOULD BE SUPERSCRIBED AS :- PART II PRICE BID LIMITEDTENDER FOR: THIRD PARTY INSURANCE OF DTC VEHICLES LIMITED TENDER DUE ON: THIS ENVELOPE SHOULD CONTAIN:- FIRMS PRICE BID IN THE FORMAT AS PER ANNEXURE B GIVEN WITH THE TENDER SET. BOTH THE ABOVE ENVELOPES i.e. ( PART-I & PART-II BIDS) SHOULD FURTHER BE SEALED IN AN OUTER ENVELOPE SUPERSCRIBED AS: LIMITED TENDER FOR: 3 RD PARTY INSURANCE OF DTC VEHICLES. LIMITED TENDER DUE ON ALL THE ENVELOPES SHOULD BE ADDRESSED TO DTC & BEAR THE SENDER CO S. NAME AND ADDRESS EITHER IN PRINT, IN CLEAR WRITING OR IN RUBBER SEAL, ETC. FOR EASY IDENFIFICATION, NOTE :- 1 TEDERERS HAVE TO ABIDE BY ALL THE TERMS & CONDITIONS GIVEN BY DTC IN GENERAL AND IN PARTICULAR IN RESPECT OF DELIVERY OF DOCUMENTS; VALIDITY OF OFFERED RATES FOR MINIMUM 180 DAYS FROM THE DATE OF OPENING OF TENDER & THE SCOPE OF WORK. 2 SIMILARLY, TECHNO COMMERCIAL BIDS NOT ACCOMPANIED WITH THE TENDER FORM SUPPLIED BY DTC WILL BE REJECTED. 3 LATE TENDERS SHALL NOT BE OPENED AT ALL AND, THE OFFERS OF SUCH TENDERERS SHALL BE TOTALLY OUT OF CONSIDERATION ZONE. 4 TENDERERS MUST AGREE TO ALL TERMS & CONDITIONS OF DTC. OFFERS WITH COUNTER TERMS & CONDITIONS ARE LIABLE FOR SUMMARY REJECTION. DY. CHIEF GENERAL MANAGER