Car hire services on a monthly basis

Transcription

1 Car hire services on a monthly basis Sealed quotations are invited from experienced and competent Transport Agencies for providing following Air Conditioned cars on rental hiring services (monthly) basis, for travel in and around Kolkata and /or in West Bengal. Model of Car i) M & M Xylo AC (Diesel) ii) Maruti Desire AC (Diesel) iii) Tata Motors Indigo AC (Diesel) iv) Tata Motors Indica AC (Diesel) - Reimbursement of cost/expenses of normal diesel consumed by the car will be made on 10 Km per liter basis. Also cost of mobil oil will be reimbursed 500km/liter. - Overtime after 10 hrs - Rs. 30 per/hr. - Maximum 10 Km will be allowed for running between garage & Place of duty. The pre-qualification criteria along with terms and conditions are furnished in the Annexure I and Appendix to Annexure I respectively. The same are also available in the office of the undersigned between hrs to hrs on any working day (except Saturday, Sunday & Holidays) from August 19 th, The quotations should be submitted in two parts described as under: Part I (Technical Bid) in sealed cover, containing details of Constitution of the Agency, experience in providing car hire services, Income Tax Assessee, etc., duly supported by documentary proof. Part II (Financial Bid) in sealed cover, containing the financial bid (in prescribed proforma) for providing car hire services on a monthly basis.earnest money deposit (refundable) of Rs. 5,000/-( Rupees Five thousand only) by way of Demand Draft/Pay Order drawn in favour of West Bengal Mineral Development and Trading Corporation Limited, payable at Kolkata may be submitted along with Part I. In case the same is not submitted, the technical bid will not qualify for further evaluation. The quotations to be submitted should be addressed to Managing Director, West Bengal Mineral Development and Trading Corporation Limited, 13, Nellie Sengupta Sarani, 2 nd Floor, Kolkata , West Bengal and super scribed 'Car hire services on a monthly basis. The quotations should reach him not later than hrs. on September 08 th The quotations which are not submitted in the prescribed manner will not be accepted. The quotations would be opened on the same day at hours and the interested parties may make it convenient to be present at the time of opening of the quotations. The Corporation reserves the right to accept or reject any or all quotations without assigning any reasons. Managing Director,

2 Annexure I Pre-qualification Criteria 1. The agency could be a sole proprietary concern, partnership concern or company and should be registered with the Registrar of Firms / Registrar of Companies, wherever applicable as also should be registered with/ approved by the local RTA; [Attach copy of registration certificate] 2. The agency should be in existence for the last three years. 3. The agency should have executed similar assignments for various organization like Government Departments, Financial Institutions / Public Sector Banks / Public Sector Undertakings / Multi National Companies (MNCs) / Large Private Sector Corporates. [Attach copy of work orders or letter of empanelment]. 4. The agency should be an Income-tax assessee having filed its Income tax return for the Assessment Years , and [Attach copy of PAN and copies of return filed]. In case the agency is exempted from paying income tax, the exemption certificate received from IT Department may be enclosed. 5. The agency should be registered with Central and Excise Department for the purpose of Service Tax. (Attach copy of registration) 6. The agency should undertake to ensure compliance with the requirements of Contract Labour Act, 1970, EPF, ESI and also abide by all the other statutory requirements necessary in this regard. WBMDTCL will neither involve itself in any matters nor be responsible for any shortcomings arising out of the non-compliance of the necessary regulations / laws. 7. Should have a fleet of not less than 10 cars. 8. The terms and conditions of the car hiring contract is given in the Appendix. The agencies qualifying the above pre-qualification criteria and agree to abide by the terms and conditions given in the Appendix to this Annexure may submit the Technical Bid in a separate sealed cover superscribing - Technical Bid For Car hire services on a monthly basis.

3 Terms and conditions for providing car hire services Annexure II 1. The contract for hiring of car shall be till , subject to renewal for further period thereafter at the sole discretion of the appropriate authority on fresh or existing terms and conditions as the case may be. 2. The agency will abide by all statutory requirements as per Minimum Wage Act, Employee s Provident Fund Act, Workmen Compensation act, Payment of Wages Act, Contract Labour (Regulation and Abolition) Act. 3. The cars to be provided shall not be more than 3 years old and shall be well maintained. 4. The cars should be registered as Tourist Taxi with Regional Transport Authority and appropriate government authorities, as applicable. (Commercial Number) 5. The drivers should be well mannered, experienced, uniformed and should carry a mobile phone. 6. The drivers should possess a valid driving license for LMV. 7. Log Book shall be maintained as per the format provided form the Corporation and the entries therein shall be authenticated by the official using the vehicle. The copy of the log sheet shall be enclosed with the bill/invoice. 8. Applicable service tax will be payable to the agency. 9. Taxes as applicable shall be deducted at source. 10. Charges towards toll and parking would be paid on actuals, subject to production of bills/receipts. 11. No request for change in the rates for any reason, shall be entertained during the tenure of the contract. 12. The Contractor/Agency shall furnish copies of all documents related to the vehicle viz. Certificate of Registration, Road Tax Receipts, Insurance Policy, Driver s License, and Emission Test Certificate. 13. Corporation will not be responsible or liable in case of any dispute arising between the agency and the drivers, employed by the agency, and no relationship of Employer and Employee shall come into existence between the Company and the agency or drivers for which all responsibilities shall vest with the agency alone.

4 14. The Corporation reserves the right to terminate this arrangement without assigning any reasons thereof, by serving on the agency a notice of 7 days to this effect, and on the refusal of the agency to accept the notice of termination of the arrangement or passive avoidance to do so, the said notice shall be sent by registered/speed post to the address of the agency recorded with the Corporation, where after it shall be deemed to have been served on the agency. Corporation shall also be entitled to appoint any other person, firm or company at its discretion to perform the job entrusted to the agency after termination of the arrangement. Provided that the termination of the arrangement, as aforesaid, shall not absolve the agency of its liability regarding car hiring arrangements already entrusted to it in accordance with the direction of the Corporation. 15. In case of any dispute arising out / relating to interpretation of terms of conditions or functioning of the agency vis-a-vis the Corporation, the Corporation shall be the sole authority to decide the matter. The agency shall agree to execute all documents, which may be required by the Corporation in this regard. (Romit Mutsuddi) Managing Director

5 P A R T I THE FORMAT FOR TECHNICAL BID (Car Hire services on a monthly basis) From: To: Managing Director, West Bengal Mineral Development and Trading Corporation Limited, 13, Nellie Sengupta Sarani, 2 nd Floor, Kolkata SL. No. Particulars Details to be filled in by the Agency 1 Name of the Agency and Contact Person 2 Regd. office/business address of the Agency/ Tel. No. 3 Date of Incorporation / Constitution. 4 PAN No. of the Agency [ Attch a copy of the PAN Card] 5 Service Tax Registration No. 6 Whether registered with Registrar of Companies or with Register of Finns? Date of Registration (Atttach copy of registration) 7 Whether the agency has 3 years experience in providing car hiring services to reputed organizations like Government Departments/ Financial institutions/ Public Sector Banks / Public Sector Undertakings /large Private Sector Companies? (Attach copy of Work Orders) 8 Whether the agency is in existence for the last three years. 9 Whether the agency is registered with Central and Excise Department for Service Tax? (Attach copy of registration) 10 Whether the agency is an Income Tax Assessee having filed its Income Tax return for the Assessment Years , and (Attach copy of Income Tax Returns for all the three assessment years). In case the agency is exempted from paying income tax, the exemption certificate received from IT Department may be enclosed. 11 Whether the agency has a fleet of 10 cars. Please attach a list of the cars with registration no., make, model number and date of purchase.

6 I / We agree to abide by the terms and conditions stipulated by the Corporation and mentioned in the Appendix to Annexure I. We also undertake to ensure compliance with the requirements of Contract Labour Act, 1970, EPF, ESI and also to abide by all the other statutory requirements necessary in this regard. We agree that WBMDTCL would neither involve itself in any matters nor be responsible for any shortcomings arising out of the noncompliance of the necessary regulations / laws. Date: SIGNATURE Name and Seal of the firm / Company (This format shall be sent in a separate sealed cover super scribing - TECHNICAL BID FOR CAR HIRING SERVICES ON A MONTHLY BASIS )

7 P A R T II From: THE FORMAT FOR FINANCIAL BID (Car hire services on a monthly basis) To: Managing Director, West Bengal Mineral Development and Trading Corporation Limited, 13, Nellie Sengupta Sarani, 2 nd Floor, Kolkata Dear Sir, We offer the rates for car hiring services on a monthly basis as under: Model of Car a) Indica Vista AC( Diesel) or equivalent car Minimum Hours per month b) Indigo AC (Diesel) c) M & M Xylo AC (Diesel) or Scorpio d)maruti Desire AC (Diesel) or equivalent car e)tata Motors Indigo AC (Diesel) or equivalent car f)tata Motors Indica AC (Diesel) or equivalent car Fixed rate per month Rate for extra hours over hours per month Note: 1. The above rates are exclusive cost of fuels and of applicable taxes which would be levied at the applicable rates. 2. We are aware that the tenure of the contract due to / insurance premium etc. would not be entertained by the Corporation. 3. We are aware that all the payments shall be subject to TDS, as applicable, at the time of payment. We agree to abide by the terms and conditions stipulated by the Corporation and mentioned in the Appendix to Annexure I at the rates quoted above. Date: SIGNATURE Name and Seal of the Firm /Company (This format shall be sent in a separate sealed cover super scribing - FINANCIAL BID FOR CAR HIRING SERVICES ON A MONTHLY BASIS ).