How To Prepare For An Australian Conference On Aids 2014

Transcription

1

2 Words of Welcoe Dear Colleagues, The convening of the 20th International AIDS Conference (AIDS 2014) in Melbourne, Australia, in July 2014 represents a treendous opportunity to highlight the diverse nature of the Asia Pacific region s HIV epideic and the unique responses to it. Gathering in Melbourne, we will work together to strengthen our efforts across all regions and around the world, building on the oentu of recent scientific advances and the oentu fro AIDS The biennial International AIDS Conference is the preier gathering for those working in the field of HIV, as well as policyakers, people living with HIV and others coitted to ending the epideic. It will be a treendous opportunity for researchers fro around the world to share the latest scientific advances in the field, learn fro one another s expertise, and develop strategies for advancing all facets of our collective efforts to treat and prevent HIV. AIDS 2014 is expected to convene over 14,000 delegates fro nearly 200 countries, including 1,200 journalists. The conference will be held fro July 2014 at the Melbourne Convention and Exhibition Centre. The International AIDS Society, the world s leading independent association of HIV professionals, with ore than 16,000 ebers in 194 countries, is organizing AIDS 2014 in collaboration with international and local partners. The Australian health policy response to HIV has been characterized as eerging fro the grassroots rather than top-down, with a high degree of partnership between scientists, governent and counity. AIDS 2014 will be an iportant opportunity to share the benefits of such partnerships with other countries. Hosting AIDS 2014 in Melbourne will also ake it possible for those fro across the region to attend the conference and share their successes and challenges on a global level. The larger Asia Pacific region has the largest geographic area and population in the world, draatically varying levels of wealth, and a coplex ix of structural and behavioural deterinants of HIV risk, giving the experts fro the region unique perspectives on the epideic that will be of great value to their colleagues fro around the world. We are extreely pleased to partner with the City of Melbourne, the State Governent of Victoria, the Federal Governent of Australia and various scientific and counity leaders fro Australia, as well as fro Asia and the Pacific, with long and ipressive histories of leadership on HIV. We look forward to a strong global partnership aong science, leadership and counity in building a conference prograe that will take another step toward the end of the AIDS epideic. Melbourne Convention and Exhibition Centre Françoise Barré-Sinoussi, PhD International Chair President, International AIDS Society; Director of the Regulation of Retroviral Infections Unit, Institut Pasteur, Paris, France Sharon Lewin, FRACP, PhD Local Co-Chair Professor and Head, Departent of Infectious Diseases, Alfred Hospital and Monash University; Co-Head, Centre for Bioedical Research, Burnet Institute, Melbourne, Australia 2 3

3 TABLE OF CONTENTS CONFERENCE VENUE Worlds of Welcoe Conference Venue Becoing a Conference Donor Becoing a Key Sponsor Sponsorship and Prootional Ites Exhibition Satellites Registration Fees AIDS 2014 will take place at the Melbourne Convention and Exhibition Centre (MCEC), one of the world s ost outstanding convention, exhibition and events venues and Australia s largest and ost versatile convention and exhibition centre. The MCEC is located in the heart of Melbourne on the banks of the Yarra River, close to the central business district, shopping and restaurants. For ore inforation on the Melbourne Convention and Exhibition Centre, please check Melbourne Convention and Exhibition Centre 4 5

4 BECOMING A CONFERENCE DONOR The conference organizers rely heavily on contributions fro a range of sources to fund the 20th International AIDS Conference. Donations fro our supporters ake a crucial difference to our work, and each conference and outcoes are reliant on our funding partnerships. Feedback fro foral debriefing sessions organized by the Conference Secretariat with donors who attended the conference indicates that supporters have very positive experiences of the event. Donors highlight the following benefits: Donor support and profiles are visible to a large, high-profile worldwide audience. Conference delegates include clinicians and other health workers; edical, bioedical and social science researchers; social workers and counity organizations; governent and non-governental agencies at all levels fro local to international; the pharaceutical industry and other businesses; educators; the edia; policy akers and leaders. BENEFITS DELEGATE REGISTRATIONS AIDS 2014 CORPORATE SPONSORSHIP PACKAGES Platinu USD 100,000 Diaond Gold Silver USD 50,000 USD 25,000 USD 10,000 Bronze Forus are arranged at the conference, during which donors can discuss issues with other HIV and AIDS funders, governent representatives, conference delegates, and their own grantees. The Conference Secretariat assists in organizing satellite sessions at the conference venue for donors and provides help with their logistical arrangeents. The Conference Secretariat would be delighted to eet with governents, charitable foundations, copanies, and others, who share our coitent to prevent, control and treat the HIV epideic in order to discuss ways in which support could be used. Funding can be directed to specific conference areas and prograes, or invested in the general costs of the conference. For ore inforation, please contact Michael Anderson (ichael.anderson@iasociety.org). AIDS 2012 Washington D.C. Opening Session, Elly Katabira, IAS/Ryan Rayburn - Coercialiage.net Coplientary Conference Registrations Coplientary VIP tickets to the Opening, Plenaries and Closing Session SPEAKING AND EXHIBITION OPPORTUNITIES Coplientary Exhibit Booth 18sq Coplientary Exhibit Booth 9sq Coplientary Exhibit Booth 9sq (space only) Opportunity to hold a Press Conference ADVERTISEMENT AND SPONSORSHIP ITEMS BECOMING A KEY SPONSOR Major Industry Sponsors Sponsor the conference at a unique level and receive high-profile exposure and sponsorship opportunities. Only pharaceutical copanies who participated in the Major Industry Sponsor Prograe at any previous IAS or International AIDS Conference and pharaceutical copanies whose spending on exhibition, satellite, sponsorship ites and paid registrations totaled a iniu of USD 110,000 at the ost recent IAS or International AIDS Conference are eligible to participate in the Major Industry Sponsor Prograe. For ore inforation, please contact Gwendoline de la Kethulle (gwendoline.kethulle@iasociety.org). Corporate Sponsors Partner with AIDS 2014 and align your brand with one of the best-known and ost respected international organizations fighting HIV/AIDS. Corporations, non-governental organizations (NGOs) and non-profit organizations who partner with AIDS 2014 share our brand values. Partnerships with AIDS 2014 strengthen our partners brand value, build loyalty aong key constituents and proote business objectives. AIDS 2014 offers partnership packages at various levels. Our partnerships are structured to best eet your objectives and the conference needs. These relationships can be a cobination of cash sponsorship, in-kind contributions and/or arketing support. To axiize our partners support and provide distinct assets to our sponsors we offer sponsorship packages at varying levels through four distinct tires, as well as custoizable sponsorship packages. Each tier provides assets and benefits based on the level of sponsorship. As your coitent grows we offer added assets and benefits associated with the IAS brand. Discount Off Sponsorship Ites Discount Off Bag Insert Advertiseent in Conference Publications ACKNOWLEDGEMENT Logo in Conference Prograe and on the Conference Website Recognition during Conference Opening (logo appearing on a video loop prior to the start) Recognition in pre-conference and on-site publications Right to use the AIDS 2014 Logo as approved by the Conference Secretariat 25% 15% 50% Ad in the PAG (online) and Pocket Prograe 25% Ad in the PAG (online) For ore inforation, please contact Michael Anderson (ichael.anderson@iasociety.org). For contact in Australia, please contact Sonja Basic (sonja.basic@aids2014.org). 6 7

5 Support AIDS 2014 Prograes Scholarship Prograe SPONSORSHIP AND PROMOTIONAL ITEMS If it were not for the support of sponsors and donors, attending the 20th International AIDS Conference would be liited to those who have the econoic eans to do so. One of the ain initiatives of the conference is to ake the conference as accessible and beneficial as possible to delegates fro all regions of the globe, especially those in resourceliited counities and settings. The Scholarship Prograes of AIDS 2014 epower those least able, but ost in need, to attend. Applicants can ask for a cobination of four types of support: Registration fee waiver Travel (pre-paid, econoy class ticket) Accoodation (shared accoodation in a budget hotel) Sall living allowance while at the conference AIDS 2012 Scholarship recipients // IAS/Deborah W. Capos - Coercialiage.net Sponsors ay select how any recipients they would like to support; recognition of the sponsors would depend on the aount of support. For ore inforation, please contact Michael Anderson (ichael.anderson@iasociety.org). The 20th International AIDS Conference offers conference supporters various possibilities to enhance their visibility and association with the event. Selected sponsorship opportunities allow each sponsor unique ways of associating brands or essages with different aspects of the conference. If you need ore inforation on sponsorship opportunities or if you have any other particular request about how you would like to present your organization at the conference, please contact Gwendoline de la Kethulle (gwendoline.kethulle@iasociety.org). Please see following pages for details on each ite. EXCLUSIVE ITEMS Delegate Bags Lanyards Positive Lounge Mobile App Wireless Internet Access Internet Cafe Volunteers T-Shirt Directional Signage Juice Bar per ½ day (up to four sponsors) Espresso Bar per day (up to four sponsors) Daily Bulletin USD 65,000 * USD 55,000 * USD 50,000 USD 40,000 USD 30,000 USD 30,000 USD 20,000 * USD 15,000 USD 10,000 ** USD 10,000 ** In order to easure the ipact of the Scholarship Prograe we asked a nuber of AIDS 2012 Scholarship recipients to share soe of their experiences and explain how they have applied knowledge and skills gained at AIDS 2012 in their daily work. Please find below soe quotes fro Scholarship recipients: After the conference I published the event in international edical agazine and I ade a report about Culture of Peace News Network. The knowledge and the skills were transferred to y colleagues in the Medical Acadey of Sofia, Bulgaria, in the Medical Faculty. Our standing coittee on Reproductive health and AIDS is organising new projects concerning work with prisoners, testing, society inclusion in the fight against AIDS. At the sae tie we are including inorities and LGBT in our work. Our tea of workers has increased and the work goes on with inspiration. Diana Tashkova, Bulgaria On return to Anguilla, I continued y engageent in a non-governental agency called the Anguilla Counity Action Network as a prograe coordinator. I used aterials and inforation gathered at AIDS 2012 to help finalize a 5 year Strategic Plan and enhance our counity outreach prograes. We now conduct outreach eetings in both Spanish and English and visit sports and service clubs senior citizen s hoes and hospital-inforing persons of STI and HIV/AIDS etc. through video presentations. We also held our first stakeholders conference, where we showed and discussed SUGA a short fil which I got fro a Nigerians group located in the Global Village. Hyacinth Augustine, Anguilla As deonstrated above, personal learning, networking and collaboration, soft and hard skills developent, as well as counication and knowledge sharing/disseination, are considered to be the ain benefits gained by Scholarship recipients. Sustainability Prograe Sponsors are welcoe to take part in the sustainability prograe of the 20th International AIDS Conference. Sponsors donations will be used to iprove the conference s social responsibility capaign. Donations will be used on projects such as leftover food redistribution, a food prograe, and waste reoval and recycling. A green report detailing expenditure in this area will be sent to sponsors after the conference for reference. PLEASE BE AWARE GST (10%) MAY APPLY Sponsors ay select the aount of their support, and recognition will be ade accordingly. * + production and delivery costs ** + signage cost 8 9 AIDS 2012 Washington D.C. A Call to Action: Global Sex Workers IAS/Ryan Rayburn - Coercialiage.net ADVERTISEMENT Ad in Pocket Prograe: Ad in Prograe-at-a-Glance and General Inforation guide (online publications) Onsite Advertiseent (banners, pillar wraps, etc.) PROMOTIONAL ITEMS Back cover Inside back cover Inside page Exhibitors: Enhance your Exhibitor Profile on Mobile App Satellite Holders: Splash Screen Exposure on Mobile App Flyer in Delegate Bag Gifts (Pads, Pens, Bookarks etc.) in Delegate Bag Flyers at Plenary Sessions MEDIA SPONSORSHIP OPPORTUNITIES Media Centre Media Tour Media Training AIDS 2014 Souvenirs USD 20,000 USD 18,000 USD 12,000 USD 10,000 Price upon request USD 1,500 USD 12,000 * * * USD 20,000 USD 25,000 USD 3,000 USD 20,000

6 SPONSORSHIP AND PROMOTIONAL ITEMS DETAILS Mobile Application Screenshots of AIDS 2012 Mobile App: EXCLUSIVE ITEMS USD 40,000 Delegate bags The delegate bag is always a popular collectible at conferences, and sponsorship of the delegate bag provides the sponsor with an excellent arketing opportunity during the conference week and extended exposure for years beyond. The sponsor will be recognized by the copany logo next to the conference logo on the front of the bag. USD 65,000 plus production and delivery costs This environentally friendly initiative, developed for AIDS 2012, has becoe a key feature of the conference. Lanyards The lanyard attached to the nae badge holder is a highly visible ite worn by every delegate throughout the conference. The sponsor will have its nae and logo printed on the cord. The colour of the cord and logo placeent will be proposed by the conference organizers, with approval of the sponsor. USD 55,000 plus production and delivery costs Included: distribution and on-site coordination The obile application of AIDS 2014 allows delegates to browse every iportant aspect of the conference prograe in details directly on their sartphones. The sponsor s logo will be visible on the first page of the application (with a link to the sponsor s website) and on the Menu page. The sponsor s nae will also be listed in the General Inforation guide. Sponsor logo Sponsor logo Hoe Page Menu Page Wireless Internet Access Internet access at the conference will be offered free of charge by the organizers. The sponsor s website will be the start page of anyone connecting to the wireless during the conference, thus offering great exposure. Additional recognition is guaranteed with a paragraph on Wireless Internet Access in the General Inforation guide. USD 30,000 Included: infrastructure, setup and aintenance Internet Café with Internet Access One Internet Café will be available in the conference centre. Located either in the exhibition area or in another area with high delegate traffic, it will feature coputers with internet access, as well as plug-ins for laptop connections. The Internet Café is uch appreciated and highly visible, as ost delegates without access to private offices invariably use it to access conference inforation or to check eails. The sponsor of the Internet Café will receive high-profile exposure through: Screensavers on each coputer, which could feature the copany s logo and inforation on their satellite or booth Start page of the copany s website Sponsor recognition through signage at the Internet Café Opportunities to distribute prootional aterial If ordered in tie, the Internet Café can be built as part of the sponsor booth. USD 30,000 Included: hiring costs of coputers, IT support, networking hardware, infrastructure XIX International AIDS Conference (AIDS 2012) Washington, DC IAS/Steve Shapiro - Coercialiage.net Positive Lounge Volunteers T-Shirt The Positive Lounge is designed as a place of rest, support and networking for HIV-positive conference delegates. The lounge provides an opportunity to eet and talk with other people living with HIV fro across the globe in a relaxed and nurturing environent. Liited coplientary snacks, spaces for inforal eetings and private facilities for taking edication are provided. By supporting the Lounge, the sponsor deonstrates its coitent to HIV-positive people by providing a better level of cofort to the delegates using it. The sponsor will get recognition in the conference publications (use of their logo and outreach aterials) and on a sign at the entrance of the lounge. USD 50,000 The volunteer prograe has always been a highly valued feature of the conference. Around volunteers will give their tie during the conference. Highly visible, the volunteers help in all areas of the conference (e.g., session roos, edia centre, speaker centre, etc) and provide delegates with assistance throughout the conference (e.g., registration area, traffic flow, entrance control, general assistance, etc). The nae and logo of the sponsor will be featured on volunteers t-shirts, ensuring a wide exposure for the sponsor. Sponsors ay also provide additional aterial with the sponsor logo (such as caps), subject to approval by the AIDS 2014 Secretariat. USD 20,000 plus production and delivery costs 10 11

7 Directional Signage The sponsor will have its logo on all directional standing signs (floor supported), along with the conference logo. Possibility for the sponsor to include a QR code. USD 15,000 Onsite Advertiseent Opportunities (banners, pillar wraps, etc.) Juice Bar The Sponsor is given the opportunity to provide a Juice Bar in the exhibition area (exact location will be advised by the event anageent). Sponsorship of the Juice Bar will present a networking opportunity for the sponsor by providing participants with a healthy juice (restricted service ties). Sponsor can provide logo iprinted on cups & napkins, table cloths or t-shirts, etc. beverages will be provided. If ordered in tie, the Juice Bar can be built as part of the sponsor booth. Espresso Bar The Sponsor is given the opportunity to provide an Espresso Bar in the exhibition area (area will be advised by event anageent). Sponsorship of the Espresso Bar will present an excellent networking opportunity for the sponsor by providing participants with espresso coffee (restricted service ties). Sponsor can provide logo iprinted on cups & napkins, table cloths or t-shirts, etc. beverages will be provided. If ordered in tie, the Espresso Bar can be built as part of the sponsor booth. Daily Conference News Bulletin The daily conference news bulletin will be posted on the hoepage and edia centre pages of the website each day and distributed to delegates each orning in the convention centre. This bulletin features an overview of each day s plenary session, brief suaries of other special sessions and inforation about other ajor activities taking place at the conference and in Melbourne. The sponsor receives a banner along the botto of the front page of the bulletin, featuring the sponsor s logo and the words Official Sponsor of the AIDS 2014 News Bulletin. ADVERTISEMENT USD 10,000 per ½ day plus signage cost (up to four locations available per day) Included: 3,5 hour duration, 50 juices (2 flavours), 1 juice bar attendant, blender and display USD 10,000 per day plus signage cost (up to four locations available per day) Included: two skilled bar attendants, 850 cups for six editions Included: layout, design, printing and distribution Price upon request, depending on size and location The Melbourne Convention and Exhibition Centre offers various opportunities for onsite advertising in the for of panels, banners, towers and any other products. Please contact Gwendoline de la Kethulle (gwendoline.kethulle@iasociety.org) at the International AIDS Society for further details. PROMOTIONAL ITEMS Exhibitors: Enhance your Exhibitor Profile on the Mobile App Boost your exposure in the exhibitor listing on the Mobile App by adding your copany s logo, coplete details and a paragraph highlighting what akes your booth a ust-see in the Exhibition. Satellite Holders: Splash Screen Exposure on the Mobile App Offer your satellite session incredible exposure through the Mobile App with a splash screen popping up upon opening the Satellites tab. Melbourne Convention and Exhibition Centre USD 1,500 Ad in the Pocket Prograe The pocket prograe is an indispensable quick and easy reference guide for all conference delegates and the only printed publication at AIDS Provided to each delegate at registration, the pocket prograe contains colour-coded inforation regarding ties and session halls for the nuerous topics, together with a ap of the conference centre. It also includes inforation about services offered at the conference. Ad in the Prograe-at-a-Glance AND General Inforation Guide (online publications) In another effort to ake the conference greener, organizers have decided to not print the Conference Prograe. As a consequence, delegates will be directed to the Prograe-at-a-Glance, which has been a very popular tool since its ipleentation. Extreely coprehensive, it includes inforation on oral and poster abstract presentations, skills-building workshops, plenary sessions, satellite syposia, exhibitions and cultural activities. The Prograe-at-a-Glance is used by delegates continually before and during the week of the conference, and stays live five years after the event. To increase its practicality, PDF versions of the Prograe of each day will be available for download. The General Inforation guide provides inforation on the host city and country, the venue and the conference in general, aking these two publications the ost essential of the conference. Ads will be copiled in alphabetical order. Back cover: USD 20,000 Inside back cover: USD 18,000 Inside Page: USD 12,000 Artwork to be supplied by the sponsor according to design specifications USD 10,000 Web-version artwork to be supplied by the sponsor according to design specifications Flyer in Delegate Bag The flyer ust be relevant to the conference and approved by the conference organizers. Web-version artwork is to be supplied by the sponsor according to design specifications. The flyer can feature the copany s logo, satellites or exhibitions. Gifts (Pads, Pens, Bookarks etc.) in Delegate Bag Pads, pens and bookarks are essential for all delegates, as well as being popular collectibles at the conference. These ites give sponsors a way of providing delegates with a uch-needed ite, as well as a visible advertising ethod that the delegates will take away with the. Sponsors are welcoe to coe forward with suggestions of their own for alternate ites. Flyers at Plenary Sessions Flyers will be distributed at the entrance of the Plenary at the start of each day. These flyers can be used, for exaple, to advertise the sponsor s satellite syposiu or exhibition booth. USD 12,000 Included: distribution and on-site logistics Included: distribution and on-site logistics per day plus production and delivery costs Included: distribution by volunteers 12 13

8 MEDIA SPONSORSHIP OPPORTUNITIES These opportunities have been designed priarily, but not exclusively, for edia sponsors. Any organization can apply. Media Centre AIDS 2014 is expected to convene approxiately 1,200 edia representatives. The state-of-the-art AIDS 2014 Media Centre will with its interview and eeting roos, inforation and publication areas, and AV broadcast booths serve as the hub for all participating edia. As the Media Centre leads to the press conference roo where all edia briefings will be held, it will also be visited by high level speakers and conference spokespeople. The exclusive sponsor of the Media Centre will receive high-profile exposure through: Screensavers on each coputer featuring the sponsor s logo. Start page of the sponsor s website. Sponsor recognition on signage at the entrance and throughout the Media Centre. Sponsor recognition at the Media Centre inforation desk, featuring the sponsor s nae and logo. Recognition as the official sponsor of the AIDS 2014 Media Centre on the conference website and in pre-conference and on-site publications. USD 20,000 Included: hiring costs of coputers, IT support and infrastructure Media Training Media coverage will play a vital role in raising the profile of AIDS 2014 and prooting HIV awareness. Unfortunately, the level of knowledge of the HIV epideic is not always up to par, especially for edia representatives fro resource-liited settings, and fro areas heavily affected by HIV/AIDS. The Media Training, open to all edia delegates and copulsory for all edia scholarship recipients, will help edia representatives to better understand and cover an issue with coplex scientific, social and cultural iplications. The Media Training will also cover the key aspects of the conference prograe and therefore will be a useful eeting for all edia. The sponsor of the Media Training will be offered the exclusive opportunity to contribute to the training as a guest-speaker. Further, the sponsor will be recognized on the conference website, in all counication aterials related to the event and will be acknowledged at the beginning of the session. AIDS 2014 Souvenirs A popular and returning feature at AIDS 2014 will be the Souvenir booth. Souvenirs allow conference participants to show their support for the conference by taking hoe a reinder of AIDS Notepads, water bottles, USB sticks and T-shirts aong others have in the past proven to be ust-have ites. Proceeds of the sales of AIDS 2014 Souvenirs will support the AIDS 2016 International Scholarship Prograe. The sponsor of the Souvenir booth will receive high profile recognition through: Branding of the AIDS 2014 Souvenir booth, which will be located at a preiu location in the conference venue. The opportunity to co-brand several souvenir ites such as notepads, pens, and water bottles. USD 3,000 USD 20,000 IAS/Steve Shapiro - Coercialiage.net Media Tour In 2014 a edia tour will take place in Asia Pacific and Australia to axiize the interest and awareness of AIDS The tour will visit Bangkok, Beijing and New Delhi, as well as Canberra, Sydney and Melbourne. The edia tour, featuring high level speakers such as the AIDS 2014 co-chairs and scientific experts, will reach out to international edia and potential delegates. The speakers will present the conference objectives, and discuss the latest scientific developents that will set the tone for AIDS Each event will be interactive and include a panel discussion to a selected audience of around people. USD 25,000 Sponsors of the AIDS 2014 Media Tour have a unique opportunity to reach a diverse audience, and to convey their own key essaging and branding at an international stage. Sponsors will be recognized and acknowledged on the conference website and all Media Tour related aterials and publications. IAS/Steve Shapiro - Coercialiage.net 14 15

9 EXHIBITION The 20th International AIDS Conference will offer unparalleled opportunities to both coercial and non-coercial organizations to showcase their products and services to the world s leading HIV/AIDS professionals. With over 5,000 square eters of prie exhibition space and ore than 14,000 delegates expected, your organization cannot afford to iss the chance to reach so any key players in the scientific response to HIV/AIDS. Delegates will coprise researchers, scientists, clinicians and other health care providers. The exhibition area will also include a catering area, and an internet café located nearby ensures that it reains the hub for all delegates who want to stay connected. Order your Exhibition Space AIDS 2014 Exhibition applications open on 1 Deceber Applications ust be ade through the IAS Satellite and Exhibition Tracker (ISET). This online syste siplifies the exhibition and satellite application and purchase processes and allows exhibitors to custoize their orders with ease. Visit as of 1 Deceber 2013 to place your request for exhibition space. Austria, Vienna, AIDS 2010 IAS/Steve Forrest/tWorkers Photos Exhibitors Benefits Melbourne Convention and Exhibition Centre Exhibitors can purchase either: Space only (iniu purchase of 92). Exhibitors who order space only are required to bring their own booth. The cost per square etre is USD 475 for both coercial and non-coercial organizations. Shell Schee Packages, which coe in 2 sizes: USD 5,255 USD 10,100 Please be aware of the following: Stand and floor spaces are assigned by the conference secretariat on a first coe, first served basis, according to the dates when applications are received. Major Industry Sponsors receive priority to select their location. Spaces will be grouped in island forations according to the type of organization and standard guidelines. Benefits include: Copany listing in the Pocket Prograe (printed) and the Prograe-at-a-Glance (online) Copany listing in the Mobile App Copany listing on the conference website Copany listing on all exhibition signage Free exhibitor badges: each exhibitor will receive a liited nuber of free badges based on the nuber of purchased square etres (additional exhibitor badges can be purchased for USD 140 per badge): Purchased Square Metres Up to 252 Fro 26 to 502 Fro 51 to 752 Fro 76 to 1002 More than 1002 Exhibitor Badges Increase your copany s visibility! There are any ways to boost your copany s presence at the conference. Think about: - Ads in the printed pocket prograe or the online Prograe-at-a-Glance and General Inforation guide - An enhanced proinence in the Mobile App listing - On-site signage - Bag Insert Please refer to our section on Sponsorship Ites (pages 9-13) for ore opportunities, details and pricing. Exhibit space Tables Exhibition Hall Features The Exhibition, conveniently located close to the Registration, the Global Village and the walkway leading to all Session Roos, will feature the following: AIDS 2014 Poster Exhibition Internet Café Catering area Chairs 2 Shelves Waste basket Plug point Lighting Header PLEASE BE AWARE GST (10%) APPLIES Only fully copleted exhibition space orders will be accepted. The exhibition space order will only be confired upon receipt of payent in full accordance with the general ters and conditions. The conference secretariat reserves the right to accept or reject applications and to assign spaces. Exhibit booths ust be staffed at all ties during opening hours. Teardown begins on Thursday 24 July at 18:30. Provisional Exhibition Opening Hours: Sunday 20 July: 12:00 18:30 Monday 21 July: 10:00 18:30 Tuesday 22 July: 10:00 18:30 Wednesday 23 July: 10:00 18:30 Thursday 24 July: 10:00 18:30

10 SATELLITES Satellite sessions will take place all day on Sunday 20 July and in the ornings and evenings fro Monday 21 July to Thursday 24 July. Satellite sessions take place in the conference centre, but are fully organized and coordinated by the organization hosting the satellite. Conference organizers ake satellite slots available for a fee, based on the roo capacity and the tie slot, and will allocate slots based on the overall conference prograe. The prograe coittee will review the contents and speakers of the satellite sessions to ensure that they eet the scientific and ethical principles of the conference. Place your Satellite Order AIDS 2014 Satellite applications open on 1 Deceber Applications ust be ade through the online IAS Satellite and Exhibition Tracker (ISET). This online syste siplifies the exhibition and satellite application and purchase processes and allows exhibitors to custoize their orders with ease. Visit as of 1 Deceber 2013 to subit your Satellite application. Satellites are available in three forats depending on roo capacity, with the option of 90-inute or 120-inute tie slot: Criteria for approval include the following: Satellites should reflect and/or support the vision and goals of the conference Satellites should address HIV/AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV/AIDS epideic Satellites should reflect conference policies and goals of diversity and inclusion Please note that: Roo capacities are estiates at this early stage of planning. Roos are equipped with all the standard equipent required to run a eeting. Additional equipent can be rented. 90-inute satellite sessions only take place in the ornings (07:00-08:30), fro Monday 21 July to Thursday 24 July inute satellite sessions take place all day on Sunday 20 July, and in the evenings (18:30-20:30) on Monday 21 July to Thursday 24 July Roo Capacity (seats) SATELLITES FORMATS AND PRICES Length (inutes) Non-coercial Satellites (USD) Coercial Satellites (USD) ,000 80, ,500 62, ,500 42, ,500 36, ,500 24, ,700 19,000 AIDS 2012 Washington, DC, New Frontiers in NIH AIDS Research Dr. Anthony S. Fauci, IAS/Ryan Rayburn - Coercialiage.net Satellite Holders Benefits Satellite holders will have the following benefits: Copany listing in the Pocket Prograe (printed) and the Prograe-at-a-Glance (online) Copany listing in the Mobile App Copany listing on the conference website The following nuber of day passes is included (for both coercial and non-coercial organizations): Roo capacity of 145 seats: 5 Roo capacity of 480 seats: 10 Roo capacity of 1200 seats: 15 Day passes include access, only on the day of your satellite, to all conference sessions, satellite sessions, the exhibition, and the poster area. If ore than the nubers of free passes are needed, additional persons have to be registered as regular conference delegates. Increase your copany s visibility! There are any ways to boost your copany s presence at the conference. Think about: - Ads in the printed pocket prograe or the online Prograe-at-a-Glance and General Inforation guide - An enhanced proinence in the Mobile App listing - On-site signage - Bag Insert Please refer to our section on Sponsorship Ites (pages 9-13) for ore opportunities, details and pricing. Melbourne Convention and Exhibition Centre 18 19

11 The following satellite slots are available: PROGRAMME-AT-A-GLANCE REGISTRATION FEES 07:00 08:00 Sunday 20 July Monday 21 July 07:00 08:30 Satellite Slot 5 Tuesday 22 July 07:00 08:30 Satellite Slot 7 Wednesday 23 July 07:00 08:30 Satellite Slot 9 Thursday 24 July 07:00 08:30 Satellite Slot 11 Friday 25 July To encourage broad participation in the conference, organizers are offering a two-tiered fee structure, with lower registration fees for delegates fro iddle/low-incoe countries (World Bank Classification*) and students / post-docs / youth delegates. For ore inforation on conference registration please contact the Registration Departent (registration@aids2014.org). Standard Fee Late Fee (after 20 February 2014) Last Minute Fee (after 2 May 2014) 09:00 10:00 11:00 12:00 09:00 11:00 Satellite Slot 1 Break: 15in 11:15 13:15 Satellite Slot 2 09:00-10:30 Plenary Session 11:00-12:30 09:00-10:30 Plenary Session 11:00-12:30 08:30-09:00 Break 10:30-11:00 Break 09:00-10:30 Plenary Session 11:00-12:30 09:00-10:30 Plenary Session 11:00-12:30 09:00-10:30 Plenary Session 11:00-12:30 Regular Delegate Youth (under 26) Student Post-doc Accopanying adult (18 and over) Accopanying child (under 18) Middle/low-incoe countries High-incoe countries Middle/low-incoe countries High-incoe countries All countries All countries USD 575 USD 785 USD 150 USD 235 USD 130 USD 45 USD 690 USD 940 USD 180 USD 280 USD 155 USD 55 USD 765 USD 1045 USD 200 USD 310 USD 170 USD 60 13:00 12:30-14:30: Lunch, Poster viewing sessions 12:30-13:00 Break Media All countries Free Free Free Break: 15in 13:00-14:00 Monday - Thursday: Special Sessions * 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 13:30 15:30 Satellite Slot 3 Break: 15in 15:45 17:45 Satellite Slot 4 17:45-19:00 Break 19:00-21:00 Opening Session 14:30-16:00 16:30-18:00 18:30-20:30 Satellite Slot 6 12:30-14:30: Lunch, Poster viewing sessions 14:30-16:00 16:00-16:30 Break 16:30-18:00 18:00-18:30 Break 18:30-20:30 Satellite Slot 8 14:30-16:00 16:30-18:00 18:30-20:30 Satellite Slot 10 14:30-16:00 16:30-18:00 18:30-20:30 Satellite Slot 12 13:00-15:00 Rapporteur Session 15:00-15:15 Break 15:15-17:00 Closing Session ACCOMMODATION Accoodation has been reserved for conference delegates in a range of apartents and hotels. A detailed list of hotel roos reserved for delegates and additional inforation on rates will be available online fro 1 Deceber Additionally, a large nuber of hotel roos in various price categories have been secured at negotiated rates for groups (10 hotel roos or ore). A detailed offer will be sent out to all interested copanies. The coplete reservation service is offered at no additional charge. Conference s Major Industry Sponsors have priority choice on hotel roos until the end of July All other group requests will be noted and confired according to availability on a first-coe, first-served basis fro August 2013 onwards. To ake a hotel reservation, please visit the conference website at or contact the AIDS 2014 Accoodation Departent (accoodation@aids2014.org)

12 NOTES Last Updated: October

13 SPONSORS AND SUPPORTERS Destination Sponsors: Major Industry Sponsors: Donors: With Support Fro: Official Transport Agent: