Richmond Park Academy Job description

Transcription

1 Richmond Park Academy Job description Job Title: Job Purpose: Accountable to: Finance & School Trips Assistant Responsibility for the provision of administrative support to the Finance Office and to assist with all aspects of the administration of school trips. School Business Manager (SBM) General Responsibilities Handle the delivery of all stationery and other packages received at the school. Will include opening/checking and arranging delivery to correct department, filing subsequent return of paperwork. Opening and sorting of daily post received into the finance office. Responsible for the weekly agreement of and banking for monies received into the Private Fund. Inputting invoices received for payment in a timely manner. Ensuring relevant authorisation, return and collation for BACS processing. Assist with counting, reconciling, inputting and banking of school income. Assisting with issuance of and inputting of monthly petty cash. Assisting with the monthly reconciliations of various items (including credit card, bank reconciliations, photo copier charges etc.). Monitoring of school finance and trips s and action requests as required. Weekly and adhoc synchronisation of school databases. Inputting of lunch allowance payments as required. Reconciliation and monitoring of funds received into Parent Pay system for trips and other activities. To include creating journals to credit the correct nominal codes accordingly.

2 Maintaining databases for school trips and monitoring return of documentation from parents for trips. Liaising with trip leaders concerning costings/booking of travel/tickets and venues for school trips. Administering lunch cards for pupils who opt out of the fingertip registration, and for visitors and supply teachers on a daily basis, including returning any unspent balance at the end of the day, in exchange for the return of the card. Assist with administering the Bursary Fund, and maintaining monthly payment records for their Chromebooks. Liaising with the student Council with regard to fundraising, yearbook production and the annual prom. The administration of the Student Funds (Unofficial) account. Keeping up to date computer and paper records of expenditure and income. Processing cheques and collating and filing all paperwork. Reconciling bank records. To undertake any other duties as required by the wider Finance team/sbm and a willingness to be flexible and adaptable in this busy environment. Hours: 36 hours per week, 40 weeks per annum (38 weeks school term time, 1 week INSET training and 1 week during school holiday) Salary Scale: Scale (Actual salary 16,851) Annual Leave: No annual leave is to be taken in term time Signed: Date:

3 Finance & School Trips Assistant PERSON SPECIFICATION General heading Detail Essential Desirable Qualifications & Specific qualifications Experience & experience Knowledge of relevant policies and procedures Experience in an educational environment Educated to NVQ Level 2 or equivalent Literacy NVQ Level 2 in English or equivalent Numeracy NVQ Level 2 in Maths or equivalent Technology Ability to use wide range of administrative and financial IT packages Communication Written Ability to complete returns and write letters appropriate to the role Verbal Ability to exchange verbal information clearly and sensitively Languages Seek support to overcome communication barriers with children and adults Negotiating Ability to negotiate effectively to achieve best outcomes Basic bookkeeping qualification Experience in a financial environment Use of PSF finance system Knowledge of school policies and procedures Knowledge of school financial policies and procedures Knowledge of Excel and Word packages

4 Working with children Behaviour Management Understand and implement the school s behaviour management policy, as required SEN Understand and support the differences in children and adults and respond appropriately Curriculum Basic understanding of the learning experience provided by the school Child Development Basic understanding of the way in which children develop Health & Well being Understand the importance of physical and emotional wellbeing Working with others Working with partners Establish effective relationships with those working in and with the school Relationships Ability to establish rapport and respectful and trusting relationships staff and students where appropriate Team work Ability to make a contribution to the work of a team Information Contribute to the development and implementation of effective systems to share and safeguard information Responsibilities Organisational skills Good organisational skills Time Management Creativity Ability to remain calm under pressure Ability to plan and manage own time effectively Demonstrate a creative approach to work

5 General Equalities Demonstrate a commitment to equality Health & Safety Basic understanding of Health & Safety Child Protection Understand and implement child protection procedures Confidentiality/Data Protection Understand and comply with procedures and legislation relating to confidentiality CPD Demonstrate a clear commitment to develop and learn in the role Ability to effectively evaluate own performance