AIA Convention 2016: May 19-21, Philadelphia SPONSORSHIPS.

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1 AIA Convention 2016: May 19-21, Philadelphia SPONSORSHIPS

2 AIA EXPO 2016 SPONSORSHIPS Congratulations on your decision to be an exhibitor at AIA Expo That puts your company in a position to present your products/services to the largest gathering of architects and design professionals in the nation (and let s not forget all the builders, contractors, and other professionals who will be in attendance as well). Be sure and maximize this opportunity. Market your presence at the expo and drive more quality traffic to your booth with these targeted sponsorships. Sponsorships are geared toward every budget and designed to meet every need. If you don t find the perfect solution here, let us know. We can customize a program that fits your specific needs. As an added bonus, all exhibitors purchasing a 2016 sponsorship will receive a free Targeted Offer placement in the convention mobile app. Contact your account executive for full details. BANNERS AND SIGNS EXHIBIT HALL COLUMN BANNERS $3,500 Make your brand stand out with these prominent column banners that are placed throughout the exhibit hall. Sponsor s artwork on banner Locations will be determined by Show Management with sponsor input ESCALATOR RUNNERS $5,500 Showcase your brand to a captive audience in a high-traffic location. Sponsor s logo on escalator runner (will be co-branded with convention logo) Seven locations available Size: varies by location 2

3 BANNERS AND SIGNS $22, signs $15, signs $10, signs AISLE SIGNS Your brand logo will be visible throughout the exhibit hall when displayed on a selection of aisle signs. Sponsors logo on exhibit hall aisle signs Locations to be determined by Show Management with sponsor input EXHIBIT HALL ENTRANCE UNITS $10,000 Your logo welcomes attendees as they enter the exhibit hall via these informational signs. Sponsors logo on all Exhibit Hall Entrance Signs FREESTANDING DIRECTIONAL SIGNS $7,500 Your company logo will be profiled on freestanding directional signs strategically placed in highest traffic areas. Sponsor s logo on directional signage located throughout all public spaces 3

4 BANNERS AND SIGNS DIRECTIONAL BANNER $7,500 Gain visibility with your company s logo placed on overhead directional banners. Sponsor s logo on the Directional Banner(s) $5,500 CARPET LOGO EXHIBIT HALL ENTRANCE Place your company logo on the path where attendees enter the exhibit hall. At 8 x 8, it will be highly visible to all who pass by. Sponsor s logo on carpet inside one of the exhibit hall entrances $3,000 per panel $8,000 for 3 panel exclusive ROTATING KIOSK PANEL Place your company graphics and information on a lighted, rotating, three-panel kiosk, placed on the main aisle on the expo floor. Take one panel and share the focus, or take all three panels for a high-profile sponsorship. Sponsor s ad on one or multiple panels of the kiosk 4

5 ON-SITE VIDEO WALL $4,500 Your message will be dominant on this large scale display, located over a key attendee access point. The technology offers the highest quality video presentation. Sponsor s video on a loop on this digital display (video only, no sound) REGISTRATION DIGITAL DISPLAY $4,500 Have your brand logo be prominent in one of the key, high-traffic convention areas registration. This mega- size presentation is directly above registration, in full view to all attendees as they arrive to claim their badge. Sponsor s ad and logo on a large (75 by 107 ) digital display SPECIAL PHILADELPHIA-ONLY OPPORTUNITY! DIGITAL ADVERTISING $5,500 Place your company ad on digital displays placed throughout the convention center. Static ads will be displayed in a rotation loop throughout the convention. Sponsor s ad displayed on nine screens SPECIAL PHILADELPHIA-ONLY OPPORTUNITY! 5

6 ON-SITE ALL ATTENDEE PARTY Call for pricing The Party at AIA is the grand attendee social event. Place your brand in the midst by being a sponsor at this high profile gathering of architects and designers. Various sponsorship levels available AIA STORE SPONSORSHIP $20,000 Sponsor the AIA Store, one of the busiest and most popular areas of the convention. Sponsor s logo on AIA Store signage and on graphic panels integrated into the store design Sponsor s logo on recyclable paper shopping bags Sponsorship is subject to Show Management approval INFORMATION BOOTH $6,500 Sponsor the highly trafficked information booth located in a prominent area. Your company logo will be featured at this gathering spot where attendees bring their questions about the convention. Sponsor s logo graphically integrated in booth panels 6

7 ON-SITE MOBILE DEVICE CHARGING STATION $5,000 Attendees will appreciate the opportunity to charge up and will have extended exposure to your ad while they wait. Sponsor artwork on charging station $500 Per hour EXHIBITOR MEETING ROOMS Need a private room for a hospitality suite or a meeting? Exhibitor meeting rooms can be rented by the hour, by the day, or for the duration of the convention. $10,000 $7,500 Non-exclusive INTERNATIONAL TRADE CENTER This sponsorship offers an excellent opportunity to give your brand visibility with international visitors to the convention. Sponsor logo on ITC signage Special bonus for exclusive sponsors only Page 4C ad on the back cover of the Export Directory RECYCLING BINS Put your branding where it is sure to be seen by the volume of expo hall attendees. Full color panels on recycling bins will catch their eye! $10,500 Sponsor s ad on ten (10) recycling bins placed along the main aisle NEW FOR 2016! 7

8 TAKE-AWAYS CONVENTION BAG SOLD OUT This is one of the convention s highest profile sponsorships. Your company logo adorns these bags, which are given to attendees as they pick up their badges. These bags customized for the convention have a long shelf life post-show, keeping your brand visible to architects. Includes a complimentary literature insert for the sponsor (singlesheet, double-sided, provided by the sponsor) Sponsor recognition on the convention website and in the final program CONVENTION BAG LITERATURE INSERT $10,500 A literature insert in the convention bag gets your company message to all attendees. Use your marketing message, promote your booth location, deliver a special offer this is a great opportunity to drive booth traffic. One single-page, double sided insert; no larger than 8.5 x11 Green fulfillment practices are encouraged ATTENDEE LANYARD $48,000 These lanyards are used by all attendees to hold and display their badges. As the sponsor, your company name and logo will be seen throughout the convention on the expo floor, in classrooms, at keynote events, and at networking functions. Sponsor s name and logo printed on attendee lanyards Sponsor recognition on the convention website and in the final program 8

9 EDUCATION CE THEATER SESSION SOLD OUT At AIA Convention 2016, continuing education classes are brought onto the expo floor. Sponsoring education in one of the four (4) CE Theaters puts your company in the spotlight for the attending architects and design professionals. These high profile opportunities are available to exhibitors who are qualified CES Registered Providers and offer AIA accredited programming. 60-minute timeslot Standard staging, A/V setup, and attendee seating provided Sponsor recognition on classroom promotional signage Sponsor recognition on the convention website and in the final program AIA LEARNING LOUNGES SOLD OUT AIA Learning Lounges provide the opportunity to offer approved CES registered education in a private, one-of-a-kind setting on the expo floor. These high profile opportunities are available to exhibitors who are qualified CES Registered Providers and offer AIA accredited programming. Custom 800 sq. ft. area on the expo floor Standard staging, A/V setup, and attendee seating provided Sponsor recognition on classroom promotional signage Sponsor recognition on the convention website and in the final program 9

10 HOTEL & TRANSPORTATION HOTEL KEY CARD $17,500 Your brand will be top-of-mind when promoted via room key cards distributed at the headquarter hotel. Sponsor s artwork (up to two colors) on one side of room key handed out to attendees staying within the AIA room block (up to 2,500 keys) at the headquarter hotel Sponsor recognition on the convention website and in the final program HOTEL ROOM DOOR HANGERS $8,500 Full color door hangers distributed to attendees at their hotel rooms is a great way to deliver your company message. These double-sided hangers can carry your marketing message, promote your booth location, deliver a special offer this is a great opportunity to drive booth traffic. Sponsor s door hanger will be placed on doors in AIA room block on Thursday, May 19 (up to 1,200 doors) NEW FOR 2016! HOTEL PACKAGE KEY CARD AND DOOR HANGER $24,000 Elevate your presence to attendees in the AIA room block by utilizing both the Hotel Key Card and the Room Door Hanger. Sponsor s artwork (up to two colors) on one side of room keys handed out to attendees staying within the AIA room block (up to 2,500 keys) at the headquarter hotel Sponsor s double sided doorhanger placed on doors in the AIA room block on Thursday, May 19 (up to 1,200 rooms) 10

11 HOTEL & TRANSPORTATION SHUTTLE BUS SPONSORSHIP This highly visible sponsorship features your brand and message displayed on four (4) shuttle buses $10, exterior banner on one side with your company logo and artwork (co-branded with convention logo) Also includes interior head rest covers with company logo and artwork All artwork due by March 23 Sponsor recognition on the convention website and in the final program 11

12 ONLINE & WEBSITE TO PRE-REGISTERED ATTENDEES $3,000 Limited quantity available Your 150px by 150px digital ad will be strategically placed on a convention marketing to registered attendees. These s are sent in advance of the convention--take advantage of the opportunity to communicate directly with confirmed convention registrants as they make their plans for AIA Expo Sponsor s artwork included on one AIA sent to registered attendees Digital ad links to sponsor s website TO ATTENDEE PROSPECTS $3,000 Limited quantity available Your 150px by 150px digital ad will be strategically placed on a convention marketing sent to attendee prospects during the lead-up to the convention. Use this ad to promote your products and services to these prospects in advance of the expo. Sponsor s artwork included on one AIA sent to attendee prospects Digital ad links to sponsor s website DIGITAL WEBSITE AD $8,000 Place your company logo and messaging on the registration, schedule and AIA Expo pages at Be visible to potential buyers and benefit from direct web traffic with this sponsorship. Sponsor s message on one of up to four banner ads on the convention website Digital ad links to sponsor s website 12

13 ONLINE AND WEBSITE REGISTRATION CONFIRMATION PACKAGE $8,500 Display your logo and messaging on the confirmation page that every pre-registered attendee receives, as well as on the confirmation the attendees receive. These are generally printed and held for reference leading up to the show, assuring your ad will have a lengthy shelf life. Sponsor s banner ad on website confirmation page Sponsors banner ad on registration confirmation NEW FOR 2016! $2,500 ONLINE FLOOR PLAN LOGO The Online Floor Plan is a highly trafficked page on the convention website. Your logo will be prominently featured at the top of the map, providing valuable visibility and promoting your presence at the expo. $150 PRESS RELEASE Press releases can be added to your Online Booth Profile. These releases can be updated, modified or changed at any time. 13

14 SPECIAL EVENTS CHANCELLOR S CUP GOLF OPEN: TITLE SPONSOR $26,000 Collaborate with the AIA College of Fellows for a fun day of golf. The annual Chancellor s Cup Golf Open is the perfect opportunity to interact with key prospects outside of the convention center and expo floor. Sponsor s logo on official Chancellor s Cup Golf Open hat Sponsor s logo on first tee sign Logo attribution in Golf Open promotional materials Two foursome entries CHANCELLOR S CUP GOLF OPEN: RECEPTION SPONSOR $16,000 Collaborate with the AIA College of Fellows for a fun day of golf. The annual Chancellor s Cup Golf Open is the perfect opportunity to interact with key prospects outside of the convention center and expo floor. Sponsor s logo on official Chancellor s Cup Golf Open vest Company name and logo on reception signage Recognition in Golf Open promotional materials Two foursome entries 14

15 SPECIAL EVENTS CHANCELLOR S CUP GOLF OPEN: SILVER SPONSOR $8,000 Collaborate with the AIA College of Fellows for a fun day of golf. The annual Chancellor s Cup Golf Open is the perfect opportunity to interact with key prospects outside of the convention center and expo floor. Sponsor s logo on Chancellor s Cup Golf beverage cart sign (may be co-branded with other sponsors) Recognition in Golf Open promotional materials Two foursome entries CHANCELLOR S CUP GOLF OPEN: BRONZE SPONSOR $5,000 Collaborate with the AIA College of Fellows for a fun day of golf. The annual Chancellor s Cup Golf Open is the perfect opportunity to interact with key prospects outside of the convention center and expo floor. Sponsor s logo on 15 tee signs (may be co-branded with other sponsors) Recognition in Golf Open promotional materials One foursome entry 15

16 TRAFFIC DRIVERS PRE-CONVENTION GUIDE AD Call for pricing Reach thousands of architects, designers, planners, and specifiers with an ad in the 2016 Pre-Convention Guide. This key document is an important reference tool that helps attendees plan their convention schedule. Full-page and half-page ad space available Artwork deadline: November 20, 2015 Call for options and pricing MOBILE APP SPONSORSHIPS The convention mobile app is a valuable tool for attendees, providing quick access to the exhibitor directory, floor plan, event listings and much more. It is referenced often, ensuring on-going visibility for sponsors. A variety of high-profile opportunities at a range of rates are offered to help you reach the app user. ATTENDEE LIST RENTAL Use the AIA Expo registered attendee mailing list to target qualified architects and designers. $850 One-time direct mail list rental Does not include addresses Does not include production or mailing costs Direct mail list will be sent through your 3rd party mail house Records pulled are only those who have opted to receive 3rd party mailings 16

17 TRAFFIC DRIVERS HAPPY HOUR $3,500 Offer your customers a FREE drink by sponsoring a Happy Hour Beverage Cart on the expo floor. The Happy Hour Cart will be on the expo floor from 3 4 p.m. either Thursday or Friday of the show. Sponsor s logo and booth number on a double sided 22 x28 sign to be placed next to the beverage cart Sponsor will receive 150 tickets to hand out to their customers redeemable at the cart for one (1) free drink COFFEE BREAK $3,000 Offer your customers a FREE cup of coffee or tea by sponsoring a Coffee Break Beverage Cart on the expo floor. The Coffee Break Beverage Cart will serve from 10 11:30 a.m. on any one day of the show. Sponsor s logo and booth number on a double sided 22 x28 sign to be placed next to the beverage cart Sponsor will receive 200 tickets to hand out to their customers redeemable at the cart for one (1) free cup of coffee or tea ICE CREAM SOCIAL $3,500 Offer your customers a FREE ice cream treat by sponsoring an Ice Cream Social Cart on the expo floor. The Ice Cream Social Cart will serve from 3-4 p.m. Sponsor s logo and booth number on a double sided 22 x28 sign to be placed next to the ice cream cart Sponsor will receive 150 tickets to hand out to their customers redeemable at the cart for one (1) free ice cream treat NEW FOR 2016! 17

18 TRAFFIC DRIVERS RELAXATION STATION $9,750 Make a lasting impression with attendees by providing them with a complimentary professional massage. Sponsor s logo on three signs promoting the relaxation station service Sponsor s logo on ticket which attendee redeems for massage (distributed at sponsors booth) Three massage therapists they can wear logo ID shirts provided by sponsor $350 SECOND LISTING IN FINAL PROGRAM Does your firm have another product or a division of that deserves a listing? The Second Listing lets you list the exhibiting as company as well as any other product or company name that is exhibiting in your booth. These will appear in the final program. BOOTH TO BOOTH TRAFFIC DRIVER $2,000 Limited availability This highly effective traffic-driver uses valuable prize giveaways as an incentive for attendees to visit all participating exhibitors. They collect stamps on their Passport card, which becomes their entry into the prize drawing. Includes sponsor logo and booth number on the Passport cards, which are distributed to attendees via the convention bag 18

19 PHILAIADELPHIA! AIA Convention 2016: May 19-21, Philadelphia The AIA Expo is owned by The American Institute of Architects (AIA). This application will become a binding contract upon acceptance by the AIA and/or Informa Exhibitions U.S. Construction & Real Estate, Inc. (Show Management) or its assignee(s) (the Sponsor) and is based upon the terms, rules, and regulations as set forth herein and attached hereto, and as further set forth in the plan of exhibits, rates, and such other rules and regulations as may be established by the Sponsor in the applicable Exhibitor Services Manual, as the same may be subsequently updated/amended, and in the general exhibit information attached, all of which constitute a part of this contract. Primary Company Information: (The "Exhibiting As" company name, address, phone, toll-free phone and URL listed below will be published in the printed Show Program & Event Guide and online exhibitor listing). Legal Company Name: Exhibiting As: Mailing Address: City: State/Province: Zip/Postal Code: Country: Web Address: Phone: Toll-Free: Fax: Show Contact Information: Contact: Title: Phone: Fax: Invoice/Accounting Contact Information: (FOR ALL INVOICE/ACCOUNTING CORRESPONDENCE. If different address than above, please complete below.) Contact Name: Address: Phone: Fax: PLEASE SEND SIGNED CONTRACT AND PAYMENT TO: First Class Mail The American Institute of Architects PO Box Baltimore, MD Overnight Express Mail M&T Bank c/o The American Institute of Architects Box # Washington Blvd. Baltimore, MD (800) Checks should be in U.S. dollars and made payable to: AIA Expo PLEASE FAX COPY OF SIGNED CONTRACT TO: AIA Expo Fax: FOR CREDIT CARD AUTHORIZATION FORM AND/OR WIRE TRANSFER DETAILS CALL Sponsorship Selection(s): BANNERS & SIGNS Aisle Signs... $10,000-$22,500 $ Carpet Logo Exhibit Hall Entrance... $5,500 $ Directional Banner... $7,500 $ Escalator Runners... $5,500 $ Exhibit Hall Column Banners... $3,500 $ Exhibit Hall Entrance Units...$10,000 $ Freestanding Directional Signs... $7,500 $ Rotating Kiosk Panel...$3,000/ea $ ON-SITE AIA Store Sponsorship...$20,000 $ All Attendee Party...Call for Pricing $ Digital Advertising... $5,500 $ Exhibitor Meeting Rooms...$500 per hour $ International Trade Center...$7,500-$10,000 $ Information Booth... $6,500 $ Mobile Device Charging Station... $5,000 $ Recycling Bins...$10,500 $ Registration Digital Display... $4,500 $ Video Display Wall... $4,500 $ TAKE-AWAYS Attendee Lanyard...$48,000 $ SOLD Convention Bag...$40,000 $ Convention Bag Literature Insert...$10,500 $ EDUCATION CE Theater Session... $3,500/hr $ SOLD Learning Lounge...$37,500 $ SOLD HOTEL & TRANSPORTATION Hotel Door Hanger... $8,500 $ Hotel Key Card...$17,500 $ Hotel Package: Hotel Key Card & Door Hanger...$24,000 $ Shuttle Bus Sponsorship...$10,000 $ ONLINE / WEBSITE Attendee Digital Ad Sponsorship: Pre-Registered Attendee ... $3,000 $ Prospective Attendee ... $3,000 $ Digital Website Ad... $8,000 $ Online Floor Plan Logo...$2,500 $ Press Release...$150 $ Registration Confirmation Package... $8,500 $ CHANCELLOR S CUP GOLF OPEN Title Sponsor...$26,000 $ Reception Sponsor...$16,000 $ Silver Sponsor... $8,000 $ Bronze Sponsor... $5,000 $ TRAFFIC-DRIVERS Attendee List Rental...$850 $ Booth-to-Booth Traffic Driver... $2,000 $ Coffee Break...$3,000 $ Happy Hour...$3,500 $ Ice Cream Social...$3,500 $ Mobile App Sponsorship...Call for Pricing $ Pre-Convention Guide Ad...Call for Pricing $ Relaxation Station... $9,750 $ Second Listing in Final Program...$350 $ total sponsorship Cost: $ Exhibitor Signatures The Exhibitor understands that participation will be limited to those companies whose products and/or services are of specific interest to those attending the Exhibition, as determined by the Sponsor in its sole discretion. The Exhibitor hereby agrees to accept and abide by all terms and conditions of the exhibition and acknowledges receipt of a copy of the AIA Expo 2016 Terms and Conditions as attached hereto, as well as the Exhibitor Service Manual, all of which is incorporated as a part of the contract created by acceptance of this application. Signature: Date: Name: Title: By signing this contract I hereby state that I have the signing authority (either as an authorized employee of the named company exhibiting or as a contractor for the company named as an exhibitor) to secure space on behalf of the organization signed for. By providing my contact information, I am authorizing Informa Exhibitions U.S. Construction & Real Estate, Inc. to send me promotional materials via mail, fax, or SMS. We understand this application becomes a binding contract when accepted by the AIA and/or Informa Exhibitions U.S. Construction & Real Estate, Inc. We agree to abide by the above general Information, as well as the Terms and Conditions outlined in the Exhibitor Service Manual. For AIA Expo Use Only/ Contract Information Date Received Space Assigned Total Cost of Sponsorship Total Square Footage Account Executive Company ID