1. CONSENT AGENDA/QUESTIONS SOUMISES À L APPROBATION DU CONSEIL

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1 May 20, 5 :00 p.m./le 20 mai 2014 à 17 h REGULAR PUBLIC MEETING/SÉANCE ORDINAIRE PUBLIQUE OPENING PRAYER/PRIÈRE D OUVERTURE CALL TO ORDER/OUVERTURE DE LA SÉANCE ADOPTION OF AGENDA/ADOPTION DE L ORDRE DU JOUR ADOPTION OF MINUTES/ADOPTION DU PROCÈS VERBAL 1. CONSENT AGENDA/QUESTIONS SOUMISES À L APPROBATION DU CONSEIL 1.1 Street Closure and Noise By-Law Exemption Request Mosaïq Multicultural Festival Thursday, July 17 to Sunday, July 20 (Streets affected: Main, Sommet, Botsford and Mechanic) Fermeture de rues et exemption à l arrêté municipal concernant les bruits excessifs Festival multiculturel Mosaïq Du jeudi 17 juillet au dimanche 20 juillet (Rues touchées : Main, Sommet, Botsford et Mechanic) 1.2 Street Closure and Noise By-Law Exemption Request MotoMoncton Festival Thursday, August 7 to Sunday, August 10 (Street affected: Main, Botsford, Westmorland and War Veterans) Fermeture de rues et exemption à l arrêté municipal concernant les bruits excessifs Festival MotoMoncton Du jeudi 7 août au dimanche 10 août (Rues touchées : Main, Botsford, Westmorland et Anciens Combattants) 1.3 Street Closure, Noise By-Law Exemption and Parade Request Acadie Rock Festival August 15 (Streets affected: Assomption, Botsford, Main, and Westmorland) Fermeture de rues et exemption à l arrêté municipal concernant les bruits excessifs et demande de défilé Festival Acadie Rock 15 août (Rues touchées Assomption, Botsford, Main et Westmorland) 1.4 Street Closure Canada Day Festivities July 1 (Street affected: Assompption) Fermeture de rues Festivités de la fête du Canada 1 er juillet (Rue touchée : Assomption) 1.5 Street Closure and Noise By-Law Exemption Request 2014 Atlantic Nationals Automotive Extravaganza Thursday, July 10 to Saturday, July 12 (Streets affected: Main, Botsford and Westmorland) Fermeture de rues et exemption à l arrêté municipal concernant les bruits excessifs : Exposition de voitures Atlantic Nationals Du jeudi 10 juillet au samedi 12 juillet (Rues touchées : Main, Botsford et Westmorland) 1.6 Street Closure River of Pride Parade / Street Party August 23 (Streets affected: Main, Bendview and St. George) Fermeture de rue Défilé Rivière de fierté/fête de rue 23 août (Rues touchées : Main, Bendview et St. George)

2 2. PUBLIC PRESENTATIONS/PETITIONS/APPEARANCES/ PRÉSENTATIONS, PÉTITIONS ET INTERVENTIONS PUBLIQUES 2.1 Presentation Mayor s Seniors Advisory Committee 2013 Annual Report Présentation Comité consultatif des aînés créé par le maire Rapport annuel de Presentation Members of the Mayor s Youth Advisory Committee YouthFest 2014 Présentation Comité consultatif des jeunes créé par le maire Festival Jeunesse Presentation 2014 National Public Works Week Presentation Présentation Semaine nationale des travaux publics Presentation Codiac Transpo s Environment Week Promotions Présentation Promotion de la semaine de l environnement de Codiac Transpo. 3. PLANNING MATTERS/ QUESTIONS D URBANISME 3.1 Public Hearing and Written Views of the PAC - Application to rezone 176 Second Avenue from R-2 (Two Unit Dwelling) to R3 (Multiple Unit Dwelling) Zone to convert a single unit dwelling to a commercial Daycare Centre for 30 children. (File 14 M-Z-40407) Public Hearing St. George Street (Objections received) Audience publique et opinions écrites du Comité consultatif sur l urbanisme Demande de rezonage au 176 avenue Second, de R2 (habitations bifamiliales) à R3 (habitations multifamiliales) pour convertir une habitation unifamiliale en garderie pour 30 enfants. (Dossier 14 M-Z-40407) Audience publique rue St. George (Objections reçues) 3.2 Public Hearing and Written Views of the PAC - Application to rezone St. George Street from UR (Urban Residential) to SBD (Secondary Business District) Zone in order to construct a new 2 story 9,000 sq. ft. commercial office building (Applicant: Paul Arsenault - File 14-M-Z-40388) Audience publique et opinions écrites du Comité consultatif sur l urbanisme Demande de rezonage au rue St. George de UR (zone résidentielle urbaine) à SBD (quartier secondaire des affaires) afin de construire un nouvel édifice de bureaux commerciaux de pieds carrés à 2 étages (Demandeur : Paul Arsenault Dossier 14 M-Z ) 4. STATEMENTS BY MEMBERS OF COUNCIL/ EXPOSÉS DES MEMBRES DU CONSEIL Shawn Crossman Paulette Thériault Charles Leger Daniel Bourgeois Brian Hicks René Landry Paul Pellerin Dawn Arnold Pierre Boudreau George LeBlanc 5. REPORTS AND RECOMMENDATIONS FROM COMMITTEES AND PRIVATE MEETINGS/ RAPPORTS ET RECOMMANDATIONS DES COMITÉS ET RÉUNIONS À HUIS CLOS 5.1 Recommendation Operations Committee May 9, 2014 Recommandation Comité des opérations 9 mai REPORTS FROM CITY MANAGER/ RAPPORTS DU DIRECTEUR MUNICIPAL 6.1 Downing Street Restoration Legacy Project Overall Concept Concept général du Projet commémoratif visant la restauration de la rue Downing 6.2 Economic Impact Assessment 2013 Events - Gregor MacAskill, Gardner Pinfold Consultants & Craig Wight, MQO Research Évaluation des retombées économiques Activités 2013 Gregor MacAskill, Gardner Pinfold Consultants, et Craig Wight, MQO Research

3 6.3 Investigation of Unauthorized Disclosure of Private Information Enquête sur divulgation non-autorisée d information privée 6.4 City Contract No. W14A 01HB Mountain Road Sewer Improvements (Streets affected Mountain, Lutz) Contrat municipal n o W14A 01HB Améliorations au réseau d égoûts du chemin Mountain (rues affectées : Mountain and Lutz) 6.5 Tender #TC Two (2) Latest Model 6 x 4 Truck Cab and Chassis 68,000 GVWR Appel d offres TC Deux (2) camions à châssis-cabine, 6 x 4, PNBV de , modèle le plus récent 6.6 Tender #TC One (1) Latest Model Full Size Crew Cab 4 x 4 Truck Appel d offres TC Une (1) grosse camionnette 4x4 à cabine double dernier modèle 6.7 Tender #TC One (1) Latest Model Extended / Club Cab 4 x 4 Truck Appel d offres TC Un (1) camion, 4 x 4, modèle plus récent, à cabine prolongée 7. READING OF BY-LAWS/ LECTURE D ARRÊTÉS MUNICIPAUX 7.1 A By-Law in Amendment of the City of Moncton Zoning By-Law, being By-Law Z (First Reading) subject to approval item 3.1 Arrêté portant modification de l arrêté de zonage de la Ville de Moncton, soit l arrêté Z (Première lecture) sujet à l acceptation d item A By-Law in Amendment of the City of Moncton Zoning By-Law, being By-Law Z (First Reading) subject to approval item 3.2 Arrêté portant modification de l arrêté de zonage de la Ville de Moncton, soit l arrêté Z (Première lecture) sujet à l acceptation du point A By-Law in Amendment of a By-Law Relating to the Repeal of By-Laws of the City of Moncton, being By-Law A Second & Third Readings Arrêté portant modification de l arrêté concernant l abrogation d arrêtés dans la Ville de Moncton, soit l arrêté A Deuxième et troisième lectures 8. MOTIONS AND RESOLUTIONS/ MOTIONS ET RÉSOLUTIONS 9. APPOINTMENTS TO COMMITTEES/ NOMINATIONS À DES COMITÉS 9.1 Election Deputy Mayor Élection d un(e) maire adjoint(e) 10. ADJOURNMENT/ CLÔTURE DE LA SÉANCE

4 Electronic Agenda Confirmation I hereby certify that all original hard copies of Council Report Forms found within this Electronic Agenda document for the Regular Public Meeting of 20/05/2014 have been reviewed and signed by the General Manager/Finance and Administrative Services and the General Manager/Legal and Legislative Services, or their designates. The City Manager has also reviewed and signed said documents and found them acceptable for distribution. The original signed documents are on file in the Office of the City Clerk. Ordre du jour électronique Confirmation Par la présente, je certifie que toutes les copies papier originales des formulaires de rapport du Conseil municipal faisant partie de cet ordre du jour électronique de la séance publique régulière du 20/05/2014 ont été examinées et signées par le directeur général des Finances et des Services administratifs ainsi que par le directeur général des Services juridiques et législatifs, ou leur représentant. Le directeur général de la Ville a également examiné et signé lesdits documents qu il a considérés acceptables pour la distribution. Les documents signés originaux sont conservés dans les dossiers du bureau de la greffière municipale. Dated, this 15 day of May, 2014/Fait ce 15 jour de mai Barbara A. Quigley City Clerk and Director, Legislative Support/ La greffière municipale et directrice des Services législatifs

5 COUNCIL REPORT FORM FORMULAIRE DE RAPPORT AU CONSEIL To Destinataire Moncton City Council Item Question 1.1 From Expéditeur Jacques Dubé, City Manager Meeting Réunion May 20, 2014 Date May 20, 2014 Subject Objet For use by Office of the City Clerk only Réservé à l usage du Bureau de la greffière Mosaïq Multicultural Festival Street Closure and Noise By- Law Exemption Request Presenters (if applicable) Présentateurs (le cas échéant) Length of presentation (if applicable) Durée de l exposé (le cas échéant) N/A N/A Type Public/Publique Private/à huis clos _x ISSUE / OBJET MAGMA and the Economic Development and Events Department are requesting a street closure and a noise by-law exemption for the 2014 Mosaïq Multicultural Festival. The event was approved by the Events Management Committee. The Mosaïq Multicultural Festival will occur in the City Hall Plaza, as well as on portions of Main and Botsford streets on July 18 and 19, The event will include entertainment, a multicultural fair including world foods arts and crafts, and a significant children s program offering workshops, games and entertainment. The production of this event is a partnership between MAGMA and Moncton s Economic Development and Events Department. CURRENT STATUS / SITUATION ACTUELLE MAGMA and the Economic Development and Events Department are requesting the following street closure and noise by-law exemption for the 2014 Mosaïq Multicultural Festival: From Thursday, July 17 at 6 p.m. to Sunday, July 20 at 3 a.m.: Closure of: - Main Street from Mechanic to Sommet leaving the intersection of Main/Mechanic and the intersection of Main /Sommet open; and - Botsford Street from Main to Queen leaving the intersection of Botsford/Queen open As per standard requirements, a 12-foot fire lane will be unobstructed throughout the entire street closure, and a security guard will monitor each barricade of the street closure perimeter for the entire duration of the closure. Signage/Safety Enhancements: The Events Division has met with Engineering and Public Works staff to discuss the proper measures for ensuring the safety of both event-goers and motorists by protecting the event site perimeter and properly advising motorists of the street closure. Detour signs will be installed outside the street closure perimeter to inform motorists of the street closure ahead, and event-specific street closure signage will be affixed to barricades at key street closure points and event site entrances. Noise By-Law exemption request: - From 11 p.m. to midnight on Friday, July 18 and Saturday, July 19 at Moncton City Hall Plaza to allow the Mosaiq Multicultural Festival s musical entertainment to go until midnight. RECOMMENDATION / RECOMMANDATION That MAGMA and the Economic Development and Events Department be granted permission for the following for the realization of the Mosaïq Multicultural Festival: From Thursday, July 17 at 6 p.m. to Sunday, July 20 at 3 a.m.: Closure of: - Main Street from Mechanic to Sommet leaving the intersection of Main/Mechanic and the intersection of Main /Sommet open; and - Botsford Street from Main to Queen leaving the intersection of Botsford/Queen open - A 12-foot fire lane will be left clear and unobstructed throughout the street closure.

6 And a Noise By-Law exemption: - From 11 p.m. to midnight on Friday, July 18 and on Saturday, July 19 at Moncton City Hall Plaza to allow the Mosaiq Multicultural Festival s musical entertainment to go until midnight. OTHER OPTIONS / AUTRES OPTIONS N/A RISK ANALYSIS / ANALYSE DE RISQUES The Organization will be required to provide an indemnity to the City of Moncton and proof of general liability insurance in an amount of at least $2 Million. CONSIDERATIONS / ENJEUX Legal juridiques Financial financiers Environmental environnementaux Policy en matière de politiques Communication en matière de communication Stakeholders Intervenants Community Sensitivities Sensibilités communautaires Strategic Plan Plan stratégique Documents, Maps or photos attached Documents, cartes ou photos cijointes Interdepartmental Consultation Consultations interdépartementales Intergovernmental considerations Considérations intergouvernementales Permission required re By-Law T-310 and By-Law H-102 The City of Moncton offers both financial assistance and in kind services (event assets, security, venue usage, etc.) to the festival to ensure its success. N/A Street closures and noise by-law exemptions require City Council approval. The Events Management Committee has approved the application. Appropriate communications will be undertaken to alert all stakeholders of this event. Stakeholders include all citizens, the arts and entertainment community, downtown merchants, tourists and guests who will be in the area for the event, staff and volunteers that will help make this event a success. Alternate measures have been coordinated with affected downtown merchants. #3 Physical Environment public safety #4 Growth and Development festivals, tourism draw #5 Arts, Culture and Heritage festivals and entertainment Site plan attached Via Events Management Committee N/A Council Report Form Page 2 Formulaire de rapport au conseil

7 Staff recommendation Recommandation du personnel City Manager Directeur général General Manager, Legal and Legislative Services Directeur général, Services juridiques et législatifs Committee Chair (if required) Président(e) du comité Chief Financial Officer Directeur général, finances et services administratifs Council Report Form Page 3 Formulaire de rapport au conseil

8 MOSAÏQ STREET CLOSURE DIAGRAM

9 COUNCIL REPORT FORM FORMULAIRE DE RAPPORT AU CONSEIL To Destinataire Moncton City Council Item Question 1.2 From Expéditeur Jacques Dubé, City Manager Meeting Réunion May 20, 2014 Date May 20, 2014 Subject Objet For use by Office of the City Clerk only Réservé à l usage du Bureau de la greffière MotoMoncton Festival Street Closure and Noise By-Law Exemption Request Presenters (if applicable) Présentateurs (le cas échéant) N/A Length of presentation (if applicable) Durée de l exposé (le cas échéant) N/A Type Public/Publique Private/à huis clos _x ISSUE / OBJET The MotoMoncton Organizing Committee and the Economic Development and Events Department are requesting a street closure and a noise by-law exemption for the 2014 MotoMoncton Festival. The event was approved by the Events Management Committee. The MotoMoncton Festival will occur in the City Hall Plaza, on Main Street, and at various other locations from August 7-10, The event will include live music, group rides, a biker breakfast with Veterans, kids motocross demos, and much more. The production of this event is a partnership between the Economic Development and Events Department and the MotoMoncton Organizing Committee. CURRENT STATUS / SITUATION ACTUELLE The MotoMoncton Organizing Committee and the Economic Development and Events Department are requesting the following street closure and noise by-law exemption for the 2014 MotoMoncton Festival: Street Closure: Part 1: Stage Delivery - From Thursday, August 7 at 8 p.m. to Sunday, August 10 at 3 a.m.: - Closure of Main Street from Mechanic to Botsford leaving the intersection of Main/Mechanic and the intersection of Main/Botsford open Part 2: Event Execution - From Friday, August 8 at 7 a.m. to Sunday, August 10 at 3 a.m.: - Closure of: o Main Street from Mechanic to Lutz leaving the intersection of Main/Mechanic and the intersection of Main/Lutz open; o Botsford Street from Main to Queen leaving the intersection of Botsford/Queen open; and o Westmorland Street from Main to just past the entrance of the Moncton Market. Part 3 War Veterans Complex Event - Closure of War Veterans Avenue, after the first entrance to the YMCA Parking lot (leaving access to the parking lot unobstructed) to Flanders Court from 7 a.m. to 11 a.m. on Sunday, August 10, As per standard requirements, a 12-foot fire lane will be unobstructed throughout the entire street closure, and a security guard will monitor each barricade of the street closure perimeter for the entire duration of the closure. Signage/Safety Enhancements: The Events Division has met with Engineering and Public Works staff to discuss the proper measures for ensuring the safety of both event-goers and motorists by protecting the event site perimeter and properly advising motorists of the street closure. Detour signs will be installed outside the street closure perimeter to inform motorists of the street closure ahead, and event-specific street closure signage will be affixed to barricades at key street closure points and event site entrances.

10 Noise By-Law exemption: - From 11 p.m. to midnight on Friday, August 8 and on Saturday, August 9 on Main Street, in front of Moncton City Hall to allow the MotoMoncton Festival s musical entertainment to go until midnight. RECOMMENDATION / RECOMMANDATION That the MotoMoncton Organizing Committee and the Economic Development and Events Department be granted permission for the following for the realization of the MotoMoncton Festival: Part 1 Street Closure for Stage Delivery: - From Thursday, August 7 at 8 p.m. to Sunday, August 10 at 3 a.m.: - Closure of Main Street from Mechanic to Botsford leaving the intersection of Main/Mechanic and the intersection of Main/Botsford open Part 2 Street Closure for Event Execution: - From Friday, August 8 at 7 a.m. to Sunday, August 10 at 3 a.m.: - Closure of: o Main Street from Mechanic to Lutz leaving the intersection of Main/Mechanic and the intersection of Main/Lutz open; o Botsford Street from Main to Queen leaving the intersection of Botsford/Queen open; and o Westmorland Street from Main to just past the entrance of the Moncton Market. Part 3 War Veterans Complex Event - Closure of War Veterans Avenue, after the first entrance to the YMCA Parking lot (leaving access to the parking lot unobstructed) to Flanders Court from 7 a.m. to 11 a.m. on Sunday, August 10, A 12-foot fire lane will be left clear and unobstructed throughout the street closure. And a Noise By-Law exemption: - From 11 p.m. to midnight on Friday, August 8 and on Saturday, August 9 on Main Street, in front of Moncton City Hall to allow the MotoMoncton Festival s musical entertainment to go until midnight. OTHER OPTIONS / AUTRES OPTIONS N/A RISK ANALYSIS / ANALYSE DE RISQUES The Organization will be required to provide an indemnity to the City of Moncton and proof of general liability insurance in an amount of at least $2 Million. CONSIDERATIONS / ENJEUX Legal juridiques Financial financiers Environmental environnementaux Policy en matière de politiques Communication en matière de communication Stakeholders Intervenants Community Sensitivities Sensibilités communautaires Strategic Plan Plan stratégique Permission required re By-Law T-310 and By-Law H-102 The City of Moncton offers both financial assistance and in kind services (event assets, security, venue usage, etc.) to the festival to help ensure its success. N/A A street closure and noise by-law exemption requires City Council approval. The Events Management Committee has approved the application. Appropriate communications will be undertaken to alert all stakeholders of this event. Stakeholders include all citizens, the arts and entertainment community, downtown merchants, tourists and guests who will be in the area for the event, staff and volunteers that will help make this event a success. Alternate measures have been coordinated with affected downtown merchants. #3 Physical Environment public safety #4 Growth and Development (festivals tourism draw) #5 Arts, Culture and Heritage (festivals and entertainment) Council Report Form Page 2 Formulaire de rapport au conseil

11 Documents, Maps or photos attached Documents, cartes ou photos cijointes Interdepartmental Consultation Consultations interdépartementales Intergovernmental considerations Considérations intergouvernementales Street closure diagram attached Via Events Management Committee N/A Council Report Form Page 3 Formulaire de rapport au conseil

12 Staff recommendation Recommandation du personnel City Manager Directeur général General Manager, Legal and Legislative Services Directeur général, Services juridiques et législatifs Committee Chair (if required) Président(e) du comité Chief Financial Officer Directeur général, finances et services administratifs Council Report Form Page 4 Formulaire de rapport au conseil

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14 COUNCIL/COMMITTEE REPORT RAPPORT AU CONSEIL/COMITÉ To Destinataire Moncton City Council Item Question 1.3 From Expéditeur Jacques Dubé, City Manager Meeting Réunion May 20, 2014 Date June 3, 2013 Subject Objet For use by Office of the City Clerk only Réservé à l usage du Bureau de la greffière Acadie Rock Festival Street Closure, Noise By-Law Exemption and Parade Request Presenters (if applicable) Présentateurs (le cas échéant) Length of presentation (if applicable) Durée de l exposé (le cas échéant) N/A N/A Type Public/Publique Private/à huis clos _x RATIONALE FOR PRIVATE DISCUSSION (if necessary) JUSTIFICATION POUR LA DISCUSSION PRIVÉE (s il y a lieu) ISSUE / OBJET The Economic Development and Events Department is in receipt of a request, by the Aberdeen Cultural Centre, for a street closure, a request to hold a parade and an exemption to the Noise By- Law. The following event was approved by the Events Management Committee. The City of Moncton is a major partner of Acadie Rock The festival, organized by the Aberdeen Cultural Centre in consultation with the City, will be held over a week in August 2014, and will kick-off with Acadian Day celebrations on the 15 th. The festival will be held in various locations including the Riverfront event zone, the Sommet Art Park, the Aberdeen Cultural Centre and the Capitol Theatre s Empress Room. Most festival activities are free and include: the official festival opening and traditional Acadian flag raising on August 15 in the Moncton City Hall Plaza; the Acadie Rock concert on August 15; the traditional Tintamarre (noise making parade), a family day filled with activities; a children s concert; art exhibits; artist workshops; and the popular poetry night among other activities. CURRENT STATUS / SITUATION ACTUELLE The Aberdeen Cultural Centre is requesting the following street closure, parade route and noise bylaw exemption for the 2014 Acadie Rock Festival: Street Closure Request: Festival From 7 p.m. to 12:30 a.m. on Friday, August 15: - Closure of Assomption Boulevard from Westmorland to Mechanic, leaving the intersection of Assomption/Westmorland and the intersection of Assomption/Mechanic open. As per standard requirements, a 12-foot fire lane will be unobstructed throughout the entire street closure, and a security guard will monitor each barricade of the street closure perimeter for the entire duration of the closure. Street Closure Request: Parade - Date: Friday, August 15, 2014 at 6:45 p.m. (start of parade at 7 p.m.) - Duration: approximately 45 to 60 minutes - Description: Moving parade starting at the Aberdeen Cultural Centre, and ending at the Moncton Riverfront. - Closure of Parade Route, as follows: o Leave Aberdeen Park using southwest corner of park onto Botsford (at St. George); o Down Botsford (south); o Right onto Main Street (west); o Left onto Westmorland Street (south); o Cross Assomption Boulevard; o Arrival at Riverfront. A full security plan will be in place to ensure the proper management of the parade. City staff and volunteers will also assist in monitoring the parade.

15 Signage/Safety Enhancements: The Events Division has met with Engineering and Public Works staff to discuss the proper measures for ensuring the safety of both event-goers and motorists by protecting the event site perimeter and properly advising motorists of the street closure. Detour signs will be installed outside the street closure perimeter to inform motorists of the street closure ahead, and event-specific street closure signage will be affixed to barricades at key street closure points and event site entrances. Noise By-Law Exemption Request: - From 11 p.m. to 12:30 a.m. on Friday, August 15 at the Riverfront Lot on Assomption Boulevard for the Acadie Rock Festival s musical entertainment. RECOMMENDATION / RECOMMANDATION That the Aberdeen Cultural Centre be granted permission for the following, for the 2014 Acadie Rock Festival: Street Closure Request for the Festival: From 7 p.m. to 12:30 a.m. on Friday, August 15: - Closure of Assomption Boulevard from Westmorland to Mechanic, leaving the intersection of Assomption/Westmorland and the intersection of Assomption/Mechanic open; - A 12-foot fire lane will be left clear and unobstructed throughout the street closure. Street Closure Request for the Parade: - Date: Friday, August 15, 2014 at 6:45 p.m. (official start of parade at 7 p.m.) - Duration: approximately 45 to 60 minutes - Description: Moving parade - Closure of Parade Route as follows: o Leave Aberdeen Park using southwest corner of park onto Botsford (at St. George); o Down Botsford (south); o Right onto Main Street (west); o Left onto Westmorland Street (south); o Cross Assomption Boulevard; o Arrival at Riverfront. And a Noise By-Law Exemption: - From 11 p.m. to 12:30 a.m. on Friday, August 15 at the Riverfront Lot on Assomption Boulevard to allow the Acadie Rock Festival s musical entertainment to go until midnight. OTHER OPTIONS / AUTRES OPTIONS N/A RISK ANALYSIS / ANALYSE DE RISQUES The Organization will be required to provide an indemnity to the City of Moncton and proof of general liability insurance in an amount of at least $2 Million. CONSIDERATIONS / ENJEUX Legal juridiques Financial financiers Environmental environnementaux Policy en matière de politiques Communication en matière de communication Stakeholders Intervenants Permission required re By-Law T-310 and By-Law H-102 The City of Moncton offers both financial assistance and in kind services (event assets and equipment, venue usage, etc.) to the festival to help ensure its success. N/A Street closures and noise by-law exemptions require City Council approval. The Events Management Committee has approved the application. Appropriate communications will be undertaken to alert all stakeholders of this event. Stakeholders include all citizens, the arts and entertainment community, downtown merchants, tourists and guests who will be in the area for the event, staff and volunteers that will help make this event a Council Report Form Page 2 Formulaire de rapport au conseil

16 success. Community Sensitivities Sensibilités communautaires Strategic Plan Plan stratégique Documents, Maps or photos attached Documents, cartes ou photos cijointes Interdepartmental Consultation Consultations interdépartementales Intergovernmental considerations Considérations intergouvernementales Alternate measures have been coordinated with affected downtown merchants. #3 Physical Environment public safety #4 Growth and Development festivals, tourism draw #5 Arts, Culture and Heritage festivals and entertainment Street closure and parade diagrams attached Via Events Management Committee N/A Council Report Form Page 3 Formulaire de rapport au conseil

17 Staff recommendation Recommandation du personnel City Manager Directeur général General Manager, Legal and Legislative Services Directeur général, Services juridiques et législatifs Committee Chair (if required) Président(e) du comité Chief Financial Officer Directeur général, finances et services administratifs Council Report Form Page 4 Formulaire de rapport au conseil

18 2014 Acadie Rock Proposed Street Closure Full Closure Two Lanes

19 2014 Acadie Rock Tintamarre Route CD ;...:. ~ ~ '!, 'Ct,., ~ l;_.. L ~ lr,-, 9 ~ote}e S\ ~ ~ G 410\ ~ " - 0 "'? 0> ~., '.-(\ ' ~---

20 COUNCIL/COMMITTEE REPORT RAPPORT AU CONSEIL/COMITÉ To Destinataire Moncton City Council Item Question 1.4 From Expéditeur Jacques Dubé, City Manager Meeting Séance May 20, 2014 Date May 20, 2014 For use by Office of the City Clerk only Réservé à l usage du Bureau de la greffière Subject Objet Presenters (if applicable) Présentateurs (le cas échéant) Length of presentation (if applicable) Durée de l exposé (le cas échéant) Canada Day Festivities Street Closure Request N/A N/A Type Public/Publique Private/à huis clos _x RATIONALE FOR PRIVATE DISCUSSION (if necessary)/ JUSTIFICATION POUR LA DISCUSSION PRIVEÉ (s il y a lieu) ISSUE / OBJET The following event was approved by the Events Management Committee. The City of Moncton s Canada Day festivities have grown into one of Moncton s most celebrated and attended events. This year, July 1 st celebrations will occur on a Tuesday in the heart of downtown Moncton. Canada Day events are designed to be free and accessible to everyone, catering to a wide range of demographics and various entertainment interests. CURRENT STATUS / SITUATION ACTUELLE Street Closure: Economic Development and Events is requesting a street closure to hold Canada Day festivities on July 1, The street closure requested is as follows: On Tuesday, July 1 from 7 a.m. until midnight, closure of Assomption Boulevard from Westmorland to Mechanic leaving the intersection of Assomption/Westmorland and the intersection of Mechanic/Assomption open. As per standard requirements, a 12-foot fire lane will be unobstructed throughout the entire street closure, and a security guard will monitor each barricade of the street closure perimeter for the entire duration of the closure. New Event Site: Moncton s Canada Day festivities have experienced steady growth in recent years. To accommodate the event s increasing crowds, the Events Division is moving July 1 st celebrations to the Riverfront area. The official Canada Day concert will be held in the Riverfront Parking Lot next to the old Assomption Fire Station. Combined with the closure of the adjacent portion of Assomption Boulevard, this area will offer ample space for the concert s crowd. The Kids PlayZone area, which will feature a children s concert, games and various activities, will remain in the Riverfront Park Event Zone on the east side of the fire station. This site layout was tested by a community partner last year, as they moved their event to the Riverfront Parking Lot for the first time. The response was overwhelmingly positive, both from a logistics perspective and from the public s point of view. In addition to last year s event, we have also seen public excitement over the development of this event zone as part of the Moncton 125/Downing Street development project. A meeting was held with Downtown Moncton Centre-Ville to propose this new site layout and they are in support of this move. Key stakeholders have also been informed of the street closure and arrangements have been made to ensure minimum impact on their operations. Signage/Safety Enhancements: The Events Division has met with Engineering and Public Works staff to discuss the proper measures for ensuring the safety of both event-goers and motorists by protecting the event site

21 perimeter and properly advising motorists of the street closure. Detour signs will be installed outside the street closure perimeter to inform motorists of the street closure ahead, and event-specific street closure signage will be affixed to barricades at key street closure points and event site entrances. RECOMMENDATION / RECOMMANDATION That Economic Development and Events be granted permission for the following street closure to allow the realization of Canada Day festivities: On Tuesday, July 1 from 7 a.m. until midnight, closure of Assomption Boulevard from Westmorland to Mechanic leaving the intersection of Assomption/Westmorland and the intersection of Mechanic/Assomption open. A 12-foot fire lane will be left clear and unobstructed throughout the street closure. OTHER OPTIONS / AUTRES OPTIONS N/A RISK ANALYSIS / ANALYSE DE RISQUES CONSIDERATIONS / ENJEUX Legal juridiques Financial financiers Environmental environnementaux Policy en matière de politiques Communication en matière de communication Stakeholders Intervenants Community Sensitivities Sensibilités communautaires Strategic Plan Plan stratégique Documents, Maps or photos attached Documents, cartes ou photos cijointes Interdepartmental Consultation Consultations interdépartementales Intergovernmental considerations Considérations intergouvernementales Permission required re By-Law T-310 N/A N/A A street closure requires City Council approval. The Events Management Committee has approved the application. Appropriate communications will be undertaken to alert all stakeholders of this event. Stakeholders include all citizens, the arts and entertainment community, downtown merchants, tourists and guests who will be in the area for the event, staff and volunteers that will help make this event a success. Alternate measures have been coordinated with affected downtown merchants. #3 Physical Environment public safety #4 Growth and Development (festivals tourism draw) #5 Arts, Culture and Heritage Street closure diagram attached Via Events Management Committee N/A Council Report Form Page 2 Formulaire de rapport au conseil

22 Staff recommendation Recommandation du personnel City Manager Directeur général General Manager, Legal and Legislative Services Directeur général, Services juridiques et législatifs Committee Chair (if required) Président(e) du comité Chief Financial Officer Directeur général, finances et services administratifs Council Report Form Page 3 Formulaire de rapport au conseil

23 2014 Canada Day Proposed Street Closure Assomption Boulevard Full Closure Two Lanes EVENT ZONE

24 COUNCIL REPORT FORM FORMULAIRE DE RAPPORT AU CONSEIL To Destinataire Moncton City Council Item Question 1.5 From Expéditeur Jacques Dubé, City Manager Meeting Réunion May 20, 2014 Date May 20, 2014 Subject Objet For use by Office of the City Clerk only Réservé à l usage du Bureau de la greffière 2014 Atlantic Nationals Automotive Extravaganza Street Closure and Noise By-Law Exemption Request Presenters (if applicable) Présentateurs (le cas échéant) Length of presentation (if applicable) Durée de l exposé (le cas échéant) N/A N/A Type Public/Publique Private/à huis clos _x ISSUE / OBJET The Economic Development and Events Department is in receipt of a request by the organizers of the Atlantic Nationals Automotive Extravaganza for a street closure and an exemption to the noise by-law. This request has been reviewed and approved by the Events Management Committee. The 2014 Atlantic Nationals Automotive Extravaganza will see more than 1200 cars from Eastern Canada and New England converging on Moncton from July 10 13, 2014, creating significant economic impact and drawing thousands of tourists to our region. The program will involve a series of tours to various attractions in the region, highlighted by a Friday, July 11 program which will include a car exhibit and outdoor concert on Main Street, and the major car show in Centennial Park on Saturday, July 12 and Sunday, July 13. The Atlantic Nationals Automotive Extravaganza is a registered not-for-profit organization run by a core team of seven volunteer committee members, and is supported by more than 300 community volunteers during the actual event. CURRENT STATUS / SITUATION ACTUELLE Street Closure: The organizers of the Atlantic Nationals Automotive Extravaganza are requesting the approval of Moncton City Council with respect to the following: Part 1: Stage Delivery - From Thursday, July 10 at 8 p.m. to Saturday, July 12 at 3 a.m.: - Closure of Main Street from Mechanic to Botsford leaving the intersection of Main/Mechanic and the intersection of Main/Botsford open Part 2: Event Execution - From Friday, July 11 at 7 a.m. to Saturday, July 12 at 3 a.m.: - Closure of: o Main Street from Mechanic to Lutz leaving the intersection of Main/Mechanic and the intersection of Main/Lutz open; o Botsford Street from Main to Queen leaving the intersection of Botsford/Queen open; and o Westmorland Street from Main to just past the entrance of the Moncton Market. As per standard requirements, a 12-foot fire lane will be unobstructed throughout the entire street closure, and a security guard will monitor each barricade of the street closure perimeter for the entire duration of the closure. Signage/Safety Enhancements: The Events Division has met with Engineering and Public Works staff to discuss the proper measures for ensuring the safety of both event-goers and motorists by protecting the event site perimeter and properly advising motorists of the street closure. Detour signs will be installed outside the street closure perimeter to inform motorists of the street closure ahead, and event-specific street closure signage will be affixed to barricades at key street closure points and event site entrances. Noise By-Law Exemption Request: - From 11 p.m. to midnight on Friday, July 11 on Main Street, in front of Moncton City Hall to allow the Atlantic Nationals Car Show s musical entertainment to continue until midnight.

25 Closure of Centennial Park during the event - In addition to the Main Street party on Friday, most of the Car Show programming will occur in Centennial Park on Saturday, July 12 and Sunday, July 13. Set-up of the park will take place on Thursday and Friday of the event, along with a participants activity on Thursday, July 10 in the main parking lot of the park. - In past years, members of the public as well as some park tenants and their members were allowed through the main gate and into the park on the Thursday of the event, leading to several safety and logistical concerns and much confusion and miscommunication. To alleviate some of these issues, the main parking lot will be closed and access to the park will be on foot only (no vehicles). Nearby public parking will be provided to park users during the set-up phase. In addition, a continuous shuttle running from a nearby location will be provided throughout the day on Thursday. - On Saturday, July 12 and Sunday, July 13, similar to previous years, access to the park will be through the payment of an admission fee to the Car Show. RECOMMENDATION / RECOMMANDATION That the organizers of the 2014 Atlantic Nationals Automotive Extravaganza be granted the following permissions to allow the event to occur: Part 1 Street Closure for Stage Delivery: - From Thursday, July 10 at 8 p.m. to Saturday, July 12 at 3 a.m.: - Closure of Main Street from Mechanic to Botsford leaving the intersection of Main/Mechanic and the intersection of Main/Botsford open Part 2 Street Closure for Event Execution: - From Friday, July 11 at 7 a.m. to Saturday, July 12 at 3 a.m.: - Closure of: o Main Street from Mechanic to Lutz leaving the intersection of Main/Mechanic and the intersection of Main/Lutz open; o Botsford Street from Main to Queen leaving the intersection of Botsford/Queen open; and o Westmorland Street from Main to just past the entrance of the Moncton Market. A 12-foot fire lane will be left clear and unobstructed throughout the street closure. And a Noise By-Law Exemption: - From 11 p.m. to midnight on Friday, July 11 on Main Street, in front of Moncton City Hall to allow the Atlantic Nationals Car Show s musical entertainment to continue until midnight. OTHER OPTIONS / AUTRES OPTIONS N/A RISK ANALYSIS / ANALYSE DE RISQUES The Organization will be required to provide an indemnity to the City of Moncton and proof of general liability insurance in an amount of at least $2 Million. CONSIDERATIONS / ENJEUX Legal juridiques Financial financiers Environmental environnementaux Policy en matière de politiques Permission required re By-Law T-310 and H-102 In addition to assisting with the Main street component of the festival, the City of Moncton offers services in kind to ensure that the event is a success (event assets, security, park usage, etc.). All other costs are those of the event organizers, with the City receiving proceeds from the show for community recreational activities. N/A Street closures and Noise By-Law exemptions require Council approval. The Events Management Committee has approved the application. Authority for Centennial Park rests with City staff however, through this form, staff would like to notify Council of the pending closure of the park for that weekend to accommodate the car show. Council Report Form Page 2 Formulaire de rapport au conseil

26 Communication en matière de communication Stakeholders Intervenants Community Sensitivities Sensibilités communautaires Strategic Plan Plan stratégique Documents, Maps or photos attached Documents, cartes ou photos cijointes Interdepartmental Consultation Consultations interdépartementales Intergovernmental considerations Considérations intergouvernementales Appropriate communications will be undertaken to alert all stakeholders of this event. Stakeholders include all citizens, the downtown community, park users and clients, the many local organizations involved in the event, volunteers, tourists and guests who will be in the area for the event. Alternate measures have been coordinated with affected businesses through DMCI. #3 Physical Environment and Public Safety #4 Growth and Development (festivals tourism draw) #5 Arts, Culture and Heritage (festivals and entertainment) Street closure diagram attached Via Events Management Committee N/A Council Report Form Page 3 Formulaire de rapport au conseil

27 Staff recommendation Recommandation du personnel City Manager Directeur général General Manager, Legal and Legislative Services Directeur général, Services juridiques et législatifs Committee Chair (if required) Président(e) du comité Chief Financial Officer Directeur général, finances et services administratifs Council Report Form Page 4 Formulaire de rapport au conseil

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29 COUNCIL REPORT FORM FORMULAIRE DE RAPPORT AU CONSEIL To Destinataire Moncton City Council Item Question 1.6 From Expéditeur Jacques Dubé, City Manager Meeting Réunion May 20, 2014 Date May 20, 2014 Subject Objet Request for Street Closure River of Pride Parade / Street Party For use by Office of the City Clerk only Réservé à l usage du Bureau de la greffière Presenters (if applicable) Présentateurs (le cas échéant) Length of presentation (if applicable) Durée de l exposé (le cas échéant) N/A N/A ISSUE / OBJET This event was approved by the Events Management Committee on April 16, 2014 The Economic Development and Events Department is in receipt of a request, by Moncton Pride, for street closures for the annual River of Pride Parade and Street Party on Sunday August 23, CURRENT STATUS / SITUATION ACTUELLE Moncton Pride has made a request for two separate street closures to execute two separate events in celebration of the River of Pride Event. River of Pride Parade Moncton Pride is requesting a street closure for a parade, departing from the Highfield Square parking lot, via the Main Street/Highfield Street intersection, at 1 p.m. The parade route is as follows: Main Street, from Highfield Square parking lot, to Bendview Court, right on Bendview Court, to disband at Bore Park. The duration of the parade closure will be approximately one hour and the street will be opened as the procession moves along. A request has been made to the RCMP to provide an escort both at the front and back of the procession. The event organizers will work with the City of Moncton and DMCI to advise downtown tenants of the proposed closure. River of Pride Street Party Moncton Pride is requesting a street closure on St. George Street from Archibald Street to Lutz Street from 5pm-11:45pm for a street party. Triangles Bar is a major sponsor of this event, and the organizers are hoping to have an outdoor party from 6:30-10:30pm in front of the sponsor establishment. The intersections at Archibald and Lutz will remain open to traffic. Community notices will be distributed to area residents and businesses advising them of the closure and required detour. Signage/Safety Enhancements: The Events Division has met with Engineering and Public Works staff to discuss the proper measures for ensuring the safety of both event-goers and motorists by protecting the event site perimeter and properly advising motorists of the street closure. Detour signs will be installed outside the street closure perimeter to inform motorists of the street closure ahead, and eventspecific street closure signage will be affixed to barricades at key street closure points and event site entrances. RECOMMENDATION / RECOMMANDATION That Moncton Pride be granted permission for the following two street closures on Saturday August 23, 2014: River of Pride Parade: A street closure at 1:00 p.m. on Saturday August 23, 2014; departing from the Highfield Square parking lot, via the Main Street/Highfield Street intersection, proceeding East on Main Street to Bendview Court, right on Bendview to Bore Park.

30 River of Pride Street Party: A street closure of St George Street, from Archibald Street to Lutz Street, from 5pm-11:45pm on Saturday August 23, OTHER OPTIONS / AUTRES OPTIONS RISK ANALYSIS / ANALYSE DE RISQUES The Organization will be required to provide an indemnity to the City of Moncton and proof of general liability insurance in an amount of at least $2 Million. CONSIDERATIONS / ENJEUX Legal juridiques Permission required re By-Law T-310 Financial financiers N/A Environmental environnementaux Policy en matière de politiques Communication en matière de communication Stakeholders Intervenants Community Sensitivities Sensibilités communautaires Strategic Plan Plan stratégique Documents, Maps or photos attached Documents, cartes ou photos cijointes Interdepartmental Consultation Consultations interdépartementales Intergovernmental considerations Considérations intergouvernementales N/A A street closure requires City Council approval. The Events Management Committee has approved the application. Appropriate communications will be undertaken to alert all stakeholders of this event. Stakeholders include all citizens, the arts and entertainment community, downtown merchants, tourists and guests who will be in the area for the event, production crew members, staff and volunteers that will help make this event a success. Alternate measures will be coordinated with affected downtown merchants. #3 Physical Environment public safety Parade Route and Street Party Site Plan Via Events Management Committee N/A Council Report Form Page 2 Formulaire de rapport au conseil

31 Staff recommendation Recommandation du personnel City Manager Directeur général General Manager, Legal and Legislative Services Directeur général, Services juridiques et législatifs Committee Chair (if required) Président(e) du comité Chief Financial Officer Directeur général, finances et services administratifs Council Report Form Page 3 Formulaire de rapport au conseil

32 ' - \ ~.,., ~. ~ r "~t or l + E 1 stano Sq~ar'e Park ' -1- River of Pride Parade Route August 23, 2014 at 1:00 p.m. c. ""' c;.... (j) Oak Park Q.l)ee~' " II> p. ~ (j) s\... lli.11 II> 0<- 11>~ 1' 1;,?D Rlverfron Park

33 River of Pride Street Party Street Closure August 23, 2014 from 5 p.m. 11:45 p.m. (Event time: 6:30p.m. 10:30p.m.)

34 COUNCIL/COMMITTEE REPORT RAPPORT AU CONSEIL/COMITÉ To Destinataire City Council Item Question 2.1 From Expéditeur Jacques Dubé, City Manager Meeting Séance May 20, 2014 Date May 7, 2014 For use by Office of the City Clerk only Réservé à l usage du Bureau de la greffière Subject Objet Presenters (if applicable) Présentateurs (le cas échéant) Length of presentation (if applicable) Durée de l exposé (le cas échéant) Mayor s Seniors Advisory Committee 2013 Annual Report Louise Gilbert, Chair and Rupert Tingley, Vice-chair 10 minutes Type Public/Publique Private/à huis clos _X ISSUE / OBJET The Mayor s Seniors Advisory Committee was established in 2004 in order to improve the quality of life of seniors. Since its inception, the committee has been working on various municipal initiatives. The Advisory Committee will be making a presentation on its 2013 Annual Report which is attached. The report includes updates on the committee s achievements as well as its 2014 priorities. CURRENT STATUS / SITUATION ACTUELLE The committee is comprised of 12 of Moncton s older adults and staff from the City s Communications Department as well as the Mayor s Office. Its mandate is to act as a liaison body between the Mayor and Moncton seniors. The Mayor s Seniors Advisory Committee continues to meet on a monthly basis in order to improve the quality of life for Moncton seniors. Sub-committees have also been established to help advance some of the larger initiatives RECOMMENDATION / RECOMMANDATION No recommendations, as motions are not permitted in this section of the agenda OTHER OPTIONS / AUTRES OPTIONS RISK ANALYSIS / ANALYSE DE RISQUES CONSIDERATIONS / ENJEUX Legal juridiques Financial financiers Environmental environnementaux Policy en matière de politiques Communication en matière de communication Non applicable Non applicable Non applicable Non applicable A copy of the 2013 Annual Report and presentation will be posted on the City s website.