1 1 Report to Rapport au: Council Conseil 9 December 2015 / 9 décembre 2015 Submitted on October 26, 2015 Soumis le 26 octobre 2015 Submitted by Soumis par: Susan Jones, Acting Deputy City Manager, City Operations/ Directrice municipale adjointe par intérim, Opérations municipales Contact Person Personne ressource: Dan Chenier, General Manager/Directeur général, Parks, Recreation and Cultural Services / Services des parcs, loisirs et culture ext/poste 24295, Ward: CITY WIDE / À L'ÉCHELLE DE LA VILLE File Number: ACS2015-COS-PRC-0009 SUBJECT: Canada 150 Community Infrastructure Program Projects and Strategic Initiative 37 - Recreation Facility Upgrades Projects OBJET: Projets du Programme d infrastructure communautaire de Canada 150 et initiative stratégique no 37 Projets de mise à niveau d installations de loisirs. REPORT RECOMMENDATIONS That City Council, at its meeting of November 12, 2015, table and refer the report on Canada 150 Community Infrastructure Program and Strategic Initiative 37 funding for the City of Ottawa to the Community and Protective Services Committee meeting of November 30, 2015 for consideration and recommendation to Council as a companion report to the 2016 Draft Capital Budget, as follows:
2 2 1. That Community and Protective Services Committee recommend that Council authorize the City of Ottawa to enter into a contribution agreement for City projects confirmed through the Federal Economic Development Agency for Southern Ontario under the Canada 150 Community Infrastructure Program; 2. That Community and Protective Services Committee recommend that City Council, as outlined in this report: a. Approve the list of 2015 projects recommended for Canada 150 Community Infrastructure Program and Strategic Initiative 37 funding and make funding adjustments as outlined in Document 1; b. Receive the list of 2016 projects recommended for Strategic Initiative 37 funding as outlined in Document 2, subject to Council consideration of the 2016 draft Capital budget; c. Approve the list of Strategic Initiative 37 projects recommended for funding as outlined in Document 3 and for inclusion in the draft capital budgets, subject to annual budget approval; 3. That Community and Protective Services Committee recommend that Council delegate the authority to execute the contribution agreements for City projects approved by the Government of Canada under the Canada 150 Community Infrastructure Program to the Deputy City Manager, City Operations with the concurrence of the City Clerk and Solicitor. RECOMMANDATIONS DU RAPPORT Que le Conseil municipal, pendant la réunion du 12 novembre 2015, présente le rapport sur le financement du Programme d infrastructure communautaire de Canada 150 et de l initiative n o 37 pour la Ville d Ottawa et qu il le renvoie au Comité des services communautaires et de protection, dans le cadre de sa réunion du 30 novembre 2015, aux fins d étude et de recommandations au Conseil, à titre de rapport accompagnant l ébauche du budget de fonctionnement pour 2016 comme suit : 1. Que le Comité des services communautaires et de protection recommande au Conseil d autoriser la Ville d Ottawa à conclure une entente de contribution pour les projets confirmés par la Ville avec l Agence de développement économique pour le Sud de l Ontario en vertu du Programme d infrastructure communautaire de Canada 150.
3 3 2. Que le Comité des services communautaires et de protection recommande au Conseil municipal, comme il est indiqué dans le présent rapport, de faire ce qui suit : a. Approuver la liste des projets de 2015 recommandés pour un financement au titre du Programme d infrastructure communautaire de Canada 150 et de l initiative n o 37 et apporter les modifications de financement indiquées dans le document 1; b. Recevoir la liste des projets de 2016 recommandés pour un financement au titre de l initiative no 37, comme indiqué dans le document 2, sous réserve de l étude, par le Conseil, de la version provisoire du budget de fonctionnement de 2016; c. Approuver la liste des projets de recommandés pour un financement au titre de l initiative n o 37 comme indiqué dans le document 3 et aux fins d inclusion dans les versions provisoires des budgets de fonctionnement pour , sous réserve de l approbation du budget annuel. 3. Que le Comité des services communautaires et de protection recommande au Conseil de déléguer le pouvoir de mettre en exécution des ententes de contribution pour les projets de la Ville approuvés par le gouvernement du Canada au titre du Programme d infrastructure communautaire de Canada 150 au directeur municipal adjoint, Opérations municipales, avec le concours du greffier municipal et chef du contentieux. BACKGROUND On May 27, 2015, Council approved a list 23 priority projects for submission to the Canada 150 Community Infrastructure Program for funding consideration. Council also directed the Treasurer to identify the matching sources of City funding for any projects approved under the program. The City s funding application for the priority projects was submitted by the June 9, 2015 deadline. The City was notified in late summer, that the Government of Canada had approved five of the submitted projects. Approved projects include: Improvement of Jeanne D Arc Boulevard Pathway, Expansion of the Bayshore Park Field House, Improvement to an Orleans Sports Field Lighting, Improvement to the Albion-Heatherington Community Centre, and Expansion of the Manotick Arena.
4 4 On June 8, 2015, Council approved the Strategic Initiatives and Term of Council Priorities (ACS2015-CMR-OCM-0016). As part of this comprehensive package of initiatives, under HC2 Revitalize Recreation Services, Council approved Strategic Initiative (SI) 37 Parks and Recreation Facility Upgrades. This initiative provides $2,000,000 in each year of the term of Council (for a total of $8,000,000) to accelerate needed park and recreation upgrades. Council also provided parameters for assigning priority to projects including: park based projects that address a gap in service for a community or restore a park amenity no longer meeting local needs, projects that do not attract significant additional operating or maintenance costs for the City, projects that leverage other sources of internal or external funding, and projects addressing safety issues. Council directed staff to canvas each Ward Councillor and identify priority projects. Each Councillor was canvassed for their project priorities by way of solicitation on July 23, 2015, with a request to respond by September 7, Staff reviewed the submissions received from each ward, developed cost estimates for each, compared to the approved parameters for the funding, and developed the multi-year project funding allocation table. The annual project lists are included with this report (See Documents 1-3). DISCUSSION Staff have identified that the approved Canada 150 projects represent excellent opportunities to leverage the SI 37 funds approved by Council and available works in progress opportunities, and that they respond to the direction to give funding priority to opportunities that leverage other sources of funding. Accordingly, first priority has been given to funding the City s contribution to the Canada 150 projects from the 2015 allocation for SI 37 projects. This funding priority is supported by the need to confirm, through the signing of Contribution Agreements, the City s financial commitment to the projects and its ability to complete the projects by March Document 1 details the required funding allocations for Council approval. It is recommended that the Deputy City Manager, City Operations, be provided with delegated authority to enter into funding agreements with the Federal Government for Canada 150 projects in order to expedite finalization of these agreements and in support of the tight deadlines to begin construction and complete the projects by March The Department is also recommending that the City s funding contribution to the development of four more Sens outdoor community rinks be included as a second
5 5 priority for SI 37 funding. The City has already entered into a partnership with the Ottawa Senators Foundation for the development of these rinks, and these opportunities represent another instance where City funds leverage a significant contribution from an external source. Documents 1, 2 and 3 detail the priority projects identified by each Ward Councillor and establishes a funding regime over the term of Council that respects the annual $2,000,000 allocation, staff s assessment of the relative community needs for each of the projects, workload balance in each year of the term, and the availability of other sources of funding. The funding allocation assigned to each project represents a high level estimate of project costs based on known information at the time of submission, and the provision of a basic element of service for the location. For example, estimates for splash pads are based on the most economical hydraulic system and standard installation costs. In instances where a more elaborate range of equipment options is desired or required (for example a programmable splash pad installation), supplemental sources of funding will need to be identified. RURAL IMPLICATIONS Projects located in the rural areas were submitted as part of the Canada 150 application and one project, expansion of the Manotick Arena, has been approved for funding. As well, the SI 37 initiative includes several projects in the rural area of the City. CONSULTATION Each Ward Councillor was provided with a list of the identified needs in their ward and invited to provide input in terms of additional projects and priority for projects. Many Councillors consulted with community association to identify and priorize ward projects. COMMENTS BY THE WARD COUNCILLOR(S) Comments from Ward Councillors were taken into consideration when prioritizing projects. LEGAL IMPLICATIONS There are no legal impediments to approving the recommendations contained in this report. RISK MANAGEMENT IMPLICATIONS There are no risk implications.
6 6 ASSET MANAGEMENT IMPLICATIONS Comprehensive Asset Management (CAM) is an integrated business approach involving planning, finance, engineering, maintenance and operations geared towards effectively managing existing and new infrastructure to maximize benefits, reduce risk and provide safe and reliable levels of service to community users. This is accomplished in a socially, culturally, environmentally and economically conscious manner. The recommendations documented in this report are consistent with the City s CAM Program (link) objectives. The implementation of the CAM program results in timely decisions that minimize lifecycle costs and ensure the long-term affordability of assets. To fulfill its obligation to deliver quality services to the community, the City must ensure that assets supporting City services are managed in a way that balances service levels, risk and affordability. The contribution agreement for City projects through the Federal Economic Development Agency for Southern Ontario under the Canada 150 Community Infrastructure Program provides valuable funding. It supports the delivery of services with the outward focus on community benefit and an inward focus on efficiency and affordability. FINANCIAL IMPLICATIONS There are no financial implications for the recommendations in this report. There are sufficient funds in the Parks and Recreation existing capital budget and Ward CIL accounts to fund the projects in Document 1. Funding for projects in Documents 2 and 3 will be reviewed and approved through the annual budget process for 2017 and ACCESSIBILITY IMPACTS New recreation infrastructure constructed under the Canada 150 and SI 37 initiatives will comply with all applicable City policies and in accordance with accessibility legislation. TERM OF COUNCIL PRIORITIES This report addresses the implementation of Strategic Initiative 37 to upgrade park and recreation facilities. It identifies the priority projects to be funded under this initiative over the term of Council and seeks the appropriate delegated authority to move forward with the initiative.
7 7 SUPPORTING DOCUMENTATION Document 1 List of 2015 projects recommended for Canada 150 and SI 37 funding Document 2 List of 2016 projects recommended for SI 37 funding Document 3 List of SI 37 projects recommended for funding and for incorporation into the budgets DISPOSITION Upon Council s approval, Parks, Recreation and Cultural Services Department will work with Legal Services to finalize a contribution agreement to be executed by the Deputy City Manager, City Operations on behalf of the City, with concurrence of the City Clerk and Solicitor.
8 8 Document 1 - List of 2015 projects recommended for Canada 150 & SI 37 funding Ward Priority Projects Total Cost Canada 150 Fed Gov t Contribution Other Funding* 1A Canada 150 Pave pathway 10 th Line to Trim 550, , ,000 SI Funding B Canada 150 Billberry Park Sports field lights 500, , ,000 70,000 3 Berrigan Skateboard Park 350, ,000 7 Canada 150 Bayshore Field House Expansion 1,000, , , , Canada 150 Albion Heatherington CC Addition 800, , , , Water source Harkness Park 50, Andy Shields Park Pathway 85, Canada 150 Manotick Arena Expansion 2,000, , , ,000 X Sens Rinks City Contribution 200,000 Contingency/Unallocated 283,000 Totals 4,850,000 1,892,000 2,026,000 2,000,000 *Other Funding: 1A: Available capacity for matching funding through existing works in progress (906903) $220K OOTM H M lighting/ $120K OOTM Retaining Wall ND/ $34K Pathway Rehab Parks 1B: $70K per ward - CIL from Wards 1, 2, 19 3: Ward CIL 7: Development Charges 10: Development Charges 21: Major partnership, City and Community
9 9 Document 2 - List of 2016 projects recommended for SI 37 funding Ward Priority Projects SI Funding Splash Pad Big Bird Park 300,000 2 Blackburn Arena Expansion Design 280,000 5 Park Equipment Dunrobin Shores & Marathon Parks 100, Splash Pad Forbes/Cummings/Trojan Park 300, Chaudiere Park Expansion 100, Park Improvements multiple sites 75, Splash Pad Sharel Park 300, Park Equipment Improvements Stonegate Park/Bridlewood Core Park 200,000 X Sens Rinks City Contribution 200,000 Contingency/Unallocated 145,000 Total 2,000,000
10 10 Document 3 - List of SI 37 projects recommended for funding and for incorporation into the budgets Ward Priority Projects SI Funding 2017 SI Funding 2018 Total SI Funding 4 W.C. Bowes Park New Splash Pad 300, ,000 6 Skateboard/BMX Park GRC or new location 400, ,000 8 Doug Frobel Park Park Redevelopment 380, ,000 9 Splash Pad Inverness Park 300, , Splash Pad Local Park 300, , Splash Pad Riverain Park 300, , Park Improvements multiple sites 125, , Park Improvements Alexander Park & Paul Landry Park 300, , Splash Pad Springhurst Park 300, , Splash Pad Fallingbrook 300, , Local Park Improvements 300, , Splash Pad North Bluff Park 300, ,000 X Sens Rinks City Contribution 200, ,000 Contingency/Unallocated 95, , ,000 Total 2,000,000 2,000,000