Xerox Document Centre User Guide 460 DC/ST 265 DC/ST 255 DC/ST 240 DC/ST

Transcription

1 Xerox Document Centre User Guide February P DC/ST 460 DC/ST 265 DC/ST 255 DC/ST 240 DC/ST Document Centre DC Document Centre ST

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3 Document Centre 470/460/265/255/240 DC/ST User Guide February P34115 Xerox Document Centre Mode Seria Number If you have a probem or need suppies: In the USA Caing for Service and ordering Repaceabe Units Ordering Suppies In Canada Caing for Service Ordering Suppies and Repaceabe Units (USA) (USA) (Canada) (Canada)

4 Xerox Corporation Goba Knowedge & Language Services 800 Phiips Road - Bdg S Webster, New York USA 2000 by Xerox Corporation. A rights reserved. Printed in the United States of America Copyright protection caimed incudes a forms and matters of copyrighted materia and information now aowed by statutory or judicia aw or hereinafter granted, incuding without imitation materia generated from the software programs that are dispayed on the screen such as icons, screen dispay ooks, etc. XEROX, The Document Company and the styized X and identifying product names and numbers are registered trademarks of XEROX CORPORATION and Xerox Canada Ltd. is a icensee of a the trademarks. Xerox md, Les Gens De Documents md, e X styisé et Document Centre sont des marques de commerce de Xerox Corporation pour esquees Xerox Canada tée détient des permis d'utiisation. The Document Centre ST mode incudes an impementation of LZW icensed under U.S. Patent 4,558,302. Product names used in this guide may be trademarks or registered trademarks of their respective companies and are hereby acknowedged. This document contains images of screens that were created using Zinc Appication Framework software version 3.5 January 1997 Zinc Software Inc. As an ENERGY STAR partner, Xerox Corporation has determined that this product meets the ENERGY STAR guideines for energy efficiency. Terra Choice Environmenta Services Inc. of Canada has verified that this Xerox product conforms to a appicabe Environmenta Choice EcoLogo requirements for minimized impact to the environment. Whie the information in this Guide is correct at the time of first pubication, Xerox reserves the right at any time to change the information without notice. Changes are made periodicay to this document. Changes and technica updates wi be added in subsequent editions. ii

5 The Document Centre ST mode incudes software provided by the Internet Software Consortium. Copyright (c) 1995, 1996, 1997, 1998, 1999 The Internet Software Consortium - DHCP. A rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the foowing conditions are met: Redistributions of source code must retain the above copyright notice, this ist of conditions and the foowing discaimer. Redistributions in binary form must reproduce the above copyright notice, this ist of conditions and the foowing discaimer in the documentation and/or other materias provided with the distribution. Neither the name of The Internet Software Consortium - DHCP nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. This Software Is Provided By The Internet Software Consortium And Contributors "As Is" And Any Express Or Impied Warranties, Incuding, But Not Limited To, The Impied Warranties Of Merchantabiity And Fitness For A Particuar Purpose Are Discaimed. In No Event Sha The Internet Software Consortium Or Contributors Be Liabe For Any Direct, Indirect, Incidenta, Specia, Exempary, Or Consequentia Damages (Incuding, But Not Limited To, Procurement Of Substitute Goods Or Services; Loss Of Use, Data, Or Profits; Or Business Interruption) However Caused And On Any Theory Of Liabiity, Whether In Contract, Strict Liabiity, Or Tort (Incuding Negigence Or Otherwise) Arising In Any Way Out Of The Use Of This Software, Even If Advised Of The Possibiity Of Such Damage. iii

6 Radio Frequency Notice US Federa Communications Commission This equipment has been tested and found to compy with the Cass B digita device, pursuant to part 15 of the FCC Rues. These imits are designed to provide reasonabe protection against harmfu interference in a residentia instaation. This equipment generates, uses and can radiate radio frequency energy and, if not instaed and used in accordance with the instructions, may cause harmfu interference to radio communications. However, there is no guarantee that interference wi not occur in a particuar instaation. If this equipment does cause harmfu interference to radio or teevision reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the foowing measures: Reorient or reocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outet on a circuit different from that to which the receiver is connected Consut the deaer or an experienced radio/tv technician for hep Changes or modifications to this equipment not specificay approved by the Xerox Corporation may void the authority granted by the FCC to operate this equipment. Canadian EME This Cass B digita apparatus compies with Canadian ICES Cet apparei numérique de a casse B est conforme a norme NMB-003 du Canada. iv

7 Teephone Requirements Notice US Federa Communications Commission 1. The FCC has estabished rues that permit this device to be directy connected to the teephone network. Standardized jacks are used for these connections. This equipment shoud not be used on party ines or coin ines. 2. If this device is mafunctioning, it may aso be causing harm to the teephone network; this device shoud be disconnected unti repair has been made. If this is not done, the teephone company may temporariy disconnect service. 3. The teephone company may make changes in its technica operations and procedures; if such changes affect the compatibiity or use of this device, the teephone company is required to give adequate notice of the changes. You wi be advised of your right to fie a compaint with the FCC. 4. If the teephone company requests information on what equipment is connected to their ines, inform them of: A. the teephone number this unit is connected to. B. the ringer equivaence number. C. the USOC jack required. D. the FCC Registration number. Items B and D are indicated on the abe. The Ringer Equivaence Number (REN) is used to determine how many devices can be connected to your teephone ine. In most areas, the sum of the RENs of a devices on any one ine shoud not exceed five (5.0). If too many devices are attached, they may not ring correcty. Service Requirements In the event of equipment mafunction, a repairs shoud be performed by Xerox or authorized agent. It is the responsibiity of users requiring service to report the need for service to Xerox or to an authorized agent. Service can be obtained at: Xerox Customer Support 1301 Ridgeview Drive, Bdg. 301 Lewisvie, TX Teephone: (800) v

8 Canadian Industry Requirements Notice: The Canadian Industry Canada abe identifies certified equipment. This certification means that the equipment meets certain teecommunications network protective, operationa and safety requirements. The Department does not guarantee the equipment wi operate to the user s satisfaction. Before instaing this equipment, users shoud ensure that it is permissibe to be connected to the faciities of the oca teecommunications company. The equipment must aso be instaed using an acceptabe method of connection. In some cases, the company s inside wiring associated with a singe ine individua service may be extended by means of a certified connector assemby (teephone extension cord). The customer shoud be aware that compiance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment shoud be made by an authorized Canadian maintenance faciity designated by the suppier. Any repairs or aterations made by the user to this equipment, or equipment mafunctions, may give the teecommunications company cause to request the user to disconnect the equipment. Users shoud ensure for their own protection that the eectrica ground connections of the power utiity, teephone ines and interna metaic water pipe system, if present, are connected together. This precaution may be particuary important in rura areas. Caution: Users shoud not attempt to make such connections themseves, but shoud contact the eectric inspection authority, or eectrician, as appropriate. The Load Number (LN) assigned to each termina device denotes the percentage of the tota oad to be connected to a teephone oop that is used by the device, to prevent overoading. The termination on a oop may consist of any combination of devices subject ony to the requirement that the tota of the Load Numbers of a the devices does not exceed 100. For service in Canada ca (800) vi

9 In the USA, it s Iega to copy the foowing Congress, by statute, has forbidden the copying of the foowing items. Penaties of fine or imprisonment may be imposed on those guity of making such copies. This ist is not a-incusive. In case of doubt, consut your attorney. 1. Copyrighted materia, uness permission of the copyright owner has been obtained or the copying fas within the fair use or ibrary reproduction provisions of the copyright aw. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC (circuar R21). 2. United States Government obigations or securities such as: Certificates of Indebtedness Coupons from Bonds God and Siver Certificates Treasury Notes and United States Bonds Federa Reserve and Federa Reserve Bank Notes Certificates of Deposit Nationa Bank currency Fractiona Notes Paper money and Posta Money Orders Bonds and obigations of certain agencies of the government, such as FHA Bonds. (US Savings Bonds may be photographed ony for pubicity purposes in connection with the campaign for the sae of such bonds) Interna Revenue Stamps. (If it is necessary to copy a ega document on which there is a canceed revenue stamp, this may be done provided the reproduction of the document is performed for awfu purposes) Postage Stamps, canceed or uncanceed. (For phiateic purposes, postage stamps may be photographed provided the reproduction is back and white and ess than 3/4 or more than 1 1/2 times the inear dimensions of the origina) Bis, checks, or drafts for money drawn by or on authorized offices of the United States vii

10 Stamps and other representatives of vaue, of whatever denomination, which may be or have been issued under any Act of Congress 3. Adjusted compensation Certificates for veterans of the Word Wars. 4. Obigations or Securities of any foreign government, bank, or corporation. 5. Certificates of Citizenship or Naturaization. (Foreign naturaization certificates may be photographed). 6. Passports. (Foreign passports may be photographed). 7. Immigration papers. 8. Badges, identification cards, passes or insignias carried by miitary or Nava personne, or by members of the various Federa Departments and Bureaus, such as the FBI and Treasury (uness the photograph is ordered by the head of such Department or Bureau). 9. Copying of the foowing is aso prohibited in certain states: automobie icences, driver s icenses, and automobie Certificates of Tite. 10. Draft Registration cards and Seective Service Induction papers which bear any of the foowing information: Registrant s earnings or income Registrant s dependency status Registrant s court record Registrant s previous miitary service Registrant s physica or menta condition Exception: US Army and Navy discharge certificates may be photographed. viii

11 Tabe of Contents Safety Notes... 1 Symboogy... 2 Eectrica Safety... 2 Emergency Power Off... 3 Ozone Information... 4 Laser Safety... 5 Operationa Safety... 6 Safety Extra Low Votage Approva... 8 Wecome... 9 Features for printing from your workstation Features at the machine Quick Reference Quick Start Making Copies Scanning Documents (Optiona Feature) Faxing Documents (Optiona Feature) Loading paper Using the Job Queue xi

12 Interna Auditron Login Network Accounting (Optiona Feature) Login Getting a Secure Print (for ST modes) Try These Jobs Making Copies Staping Copy Jobs Making 2-Sided Copies Improving Image Quaity Removing Unwanted Marks on the Edges of Copies Copying Pages from Books or other Bound Documents Using Reduction/Enargement Shifting an Image Adding covers Pacing Mutipe Images on a Singe Page Making Transparencies with Dividers Making Brochures and Bookets Copying Mixed Size Originas Buid Job - Overview Copying Bound Documents using Buid Job Using Buid Job and Sampe Set FAX Overview (Optiona Feature) Faxing a Document to a Singe Number Faxing a Document to Mutipe Numbers Scanning Overview (Optiona Feature) Scan to Fie Scan a Document to E-Mai Distribution Scan a Document to the Desktop Scan to Fax Index xii

13 Safety Notes Safety Notes Your Xerox product and suppies have been designed and tested to meet strict safety requirements. These incude safety agency examination and approva, and compiance to estabished environmenta standards. Pease read the foowing instructions carefuy before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. The safety testing and performance of this product have been verified using Xerox materias ony. Foow a warnings and instructions marked on or suppied with the product. Page 1

14 Symboogy This symbo on the machine indicates heated surface Eectrica Safety CAUTION Ensure that the power connection for your machine satisfies these requirements. The Document Centre requires a 115V outet. The 470/ 460/265/255 DC or ST each require a dedicated 20A circuit. The 240 DC or ST requires a dedicated 15A circuit. 1. The power receptace for the machine must meet the requirements stated on the data pate on the rear of the machine. 2. The socket outet sha be instaed near the equipment and sha be easiy accessibe. 3. Use the power cabe that is suppied with your Document Centre. Do not use an extension cord or remove or modify the power cord pug. 4. Pug the power cabe directy into a correcty grounded eectrica outet. If you are not sure, consut an eectrician. 5. Do not use an adapter to connect the Document Centre to an eectrica outet that acks a ground connection termina. 6. The power cord is the disconnect device for this machine. 7. Do not override or disabe eectrica or mechanica interocks. 8. Do not push objects into sots or openings on the machine. Eectrica shock or fire may resut. 9. Do not obstruct ventiation openings. These openings prevent overheating of the Document Centre. Page 2

15 Emergency Power Off If any of the foowing conditions occur, turn off the Document Centre immediatey and disconnect the power cabe from the eectrica outet. Contact an authorized Xerox Service Representative to correct the probem. The Document Centre emits unusua odors, or makes unusua noises. The power cabe is damaged or frayed. A wa pane circuit breaker, fuse, or other safety device has been tripped. Liquid is spied into the Document Centre. The Document Centre is exposed to water. Any part of the Document Centre is damaged. Safety Notes NOTE The ony method to remove a power from the Document Centre is to disconnect the power cabe from the eectrica outet. Safety Notes Page 3

16 Ozone Information This product produces ozone during norma operation. The ozone produced is dependent on copy voume and is heavier than air. Insta the system in a we ventiated room with the minimum cubic requirements size isted beow. Providing the correct environmenta parameter wi ensure the concentration eves meet safe imits. The minimum cubic requirements are isted beow: Tabe 1: Ozone requirements Document Centre Product Ozone Cubic requirement 470/460/265/255 DC or ST 1,060 ft DC 710 ft ST 1,060 ft 3 To determine if the room has the required voume to meet the ozone requirement, the ength of the room mutipied by its width and height shoud be equa to or greater than the cubic voume isted above. If you need additiona information about ozone, pease request the Xerox pubication Ozone (part number 600E74140) by caing in the United States and Canada. Page 4

17 Laser Safety CAUTION Use of contros, adjustments or procedures other than those specified in this guide may resut in hazardous ight exposure. The Document Centre compies with internationa safety standards and is certified as a Cass 1 Laser Product. With specific regard to asers, the equipment compies with aser product performance standards set by governmenta, nationa, and internationa agencies as a Cass 1 Laser Product. It does not emit hazardous ight, as the beam is totay encosed during a phases of customer operation and maintenance. Safety Notes Safety Notes Page 5

18 Operationa Safety Xerox equipment and suppies have been designed and tested to meet strict safety requirements. These incude safety agency examination, approva and compiance with estabished environmenta standards. Foow these safety guideines at a times: Aways Do These Aways connect equipment to a correcty grounded power outet. If in doubt, have the outet checked by a quaified eectrician. Aways foow a warnings and instructions that are marked on or are suppied with the equipment. Aways exercise care when moving or reocating the equipment. Pease contact your oca Xerox Service Department to arrange reocation of the machine to a ocation outside of your buiding. Aways ocate the machine on a soid support surface (not on push carpet) that has adequate strength to support the weight of the machine. Aways ocate the machine in an area that has adequate ventiation and room for servicing. Aways use materias and suppies that are specificay designed for your Xerox equipment. Use of unsuitabe materias may resut in poor performance and possiby a hazardous situation. NOTE Your Document Centre is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be eft on continuousy. Page 6

19 Never Do These Never use an adapter pug to connect equipment to a power source that acks a ground connection termina. Never obstruct ventiation openings. They are provided to prevent overheating. Never push objects of any kind into the ventiation openings. Never attempt any maintenance function that is not specificay described in the documentation. Never remove any covers or guards that are fastened with screws. There are no operator serviceabe areas within these covers. Never position the machine near a radiator or any other heat source. Never override or cheat any of the eectrica or mechanica interock devices. Never operate the equipment if you notice unusua noises or odors. Disconnect the power cord from the power outet and contact Xerox. Safety Notes Safety Notes Page 7

20 Safety Extra Low Votage Approva These Xerox Digita Copiers/Printers are in compiance with various governmenta agencies and nationa safety reguations. A system ports meet the requirements for Safety Extra Low Votage (SELV) circuits for connection to customer-owned devices and networks. Additions of customer-owned or third-party accessories that are attached to these printers/copiers must meet or exceed the requirements previousy isted. A modues that require externa connection must be instaed per Xerox instaation procedures. Page 8

21 Wecome This User Guide supports the Document Centre 470/460/265/255/240 DC and ST modes. ST modes can print, scan, fax and copy. DC modes produce copies at the machine. Scan and Fax are optiona features. Because of the digita design of the Document Centre you can expect: more output options. The digita design aows you to create bookets, put mutipe images on a singe page, insert dividers into a transparency set, and combine mutipe segments into a singe job. fewer jams and damaged originas. high quaity output. to enhance and customize your output to your unique specifications. the machine to perform more than one function at a time. You can begin to scan your copy job whie the machine is printing another job. For additiona assistance at the machine press the Hep button. If you have an ST mode, use the CentreWare Hep system or cick on the Hep button in the Print Driver. Wecome Page 9

22 Features for printing from your workstation If your Document Centre is connected to a network you can use the foowing features. See your System Administrator to get connected. CentreWare TM Print Drivers The Print Driver extends the productivity power of the Document Centre to your desktop. Some of the types of print jobs you can do are: 1-sided or 2-sided Staped sets if you have a Finisher Resoutions up to 1800x1800 dpi Add standard or customized watermarks Secure Printing (print your confidentia document after you get to the printer) CentreWare Toos The CentreWare software suite aso offers optiona User Management Toos and Network Scanning toos. Embedded Web Server Every Document Centre has a Home Page. This web page aows you to send print-ready fies to any Document Centre via the Word Wide Web. Page 10

23 Features at the machine Using the powerfu Document Centre features you can: Scan Once and Print Many When making copies the Document Centre ony has to scan a document once regardess of the number of copies needed. This reduces the risk of jams and damage to originas. Perform Different Tasks Simutaneousy The Document Centre performs different tasks simutaneousy. You can add a job to the job queue by scanning it, even whie the Document Centre is printing another job. Wecome Make Copies Look Like Originas The Document Centre aows the reproduction of high quaity images, especiay photographs, graphics, text, or a combination. Compare your output to that from other copiers and see the difference. Customize Image Size and Pacement You can manipuate the appearance of the image on the output stock. Shift the image to create margins for a binding device. Automaticay reduce, enarge, or center your images. Print mutipe reduced images on a singe page. Page 11

24 Use Digita Features to Simpify your Work Process Use the Buid Job feature to divide a copy job into different segments and appy different settings to each of the segments. This aows you to: combine originas from the Document Gass and the Document Feeder into a singe job. create a singe job, using different programming features for each origina. feed more than the maximum number of originas through the Document Feeder without reprogramming. Use the Transparency feature to produce transparencies with transparency separators in one step. Use the Booket Creation feature to automaticay sequence and reduce or enarge the images when making bookets. Use the Covers feature to automaticay add covers to your documents. Use the Mixed Size Originas feature to copy mixed size originas simutaneousy. Produce copies on uniform size paper or mixed size paper. Be Environmentay Friendy This product compies with a variety of internationa standards for environmenta protection. This machine is compatibe with most recyced paper. The Repaceabe Units as we as the Dry Ink cartridges are returned to Xerox where they are remanufactured and thereby kept out of andfis. Page 12

25 Scan Documents to Create Eectronic Fies This optiona feature aows you to create eectronic fies from your originas which can be: fied on the server routed over the network to your desktop distributed through an e-mai system Automaticay paced into a Document Management Appication Once your origina paper document has been converted to an eectronic digita document you may change, manage, share and distribute the document in eectronic form, using a wide variety of software appications. Fax Documents The optiona Network Fax connection aows you to send and receive faxes using the Document Centre and your computer network. Wecome Page 13

26 Quick Reference In addition to the typica everyday documents you can produce on the Document Centre, the tabe beow ists severa appications that you may not have considered. Most of these jobs can aso be done from the Print Driver if you are connected to an ST mode machine. Your Origina Desired Output Refer to Page Making Copies Page 34 Staping Page 35 Page 14

27 Your Origina Desired Output Refer to Page 2-Sided Copies Page 36 Improving Image Quaity Page 37 Wecome Removing Unwanted Marks Page 38 Copying Pages From Books or Other Bound Documents Page 39 Page 15

28 Using Reduction/ Enargement Your Origina Desired Output Refer to Page Page 40 Shifting an Image Page 41 Adding Covers Page 42 Pacing Mutipe Images on a Singe Page Page 43 Page 16

29 Making Transparencies with Dividers Your Origina Desired Output Refer to Page Page 44 Making Brochures and Bookets Page 45 Wecome Copying Mixed Size Originas Page 46 Page 17

30 Buid Job - Overview Unique Programming for Each Segment Your Origina Desired Output Segment 1 Refer to Page Page 47 Segment 2 Segment 3 Copying Bound Documents Using Buid Job Page 48 Using Buid Job and Sampe Set Page 49 Print a set to review. Print the rest. Page 18

31 Faxing to a Singe Number Your Origina Desired Output Refer to Page Page 51 Faxing to Mutipe Numbers Page 52 Wecome Scan to Fie Page 54 Page 19

32 Scan to E-Mai Distribution Your Origina Desired Output Refer to Page Page 55 Scan to Desktop Page 56 Scan to Fax Page 57 Page 20

33 Quick Start Scan your originas once using the Document Feeder or use the Document Gass underneath the cover to scan originas that wi not feed through the Document Feeder. Use the Convenience Staper to restape your originas. Use Tray 5 for odd size or specia stock. Press the Touch Screen to make copy seections. Use the buttons to access other features. Turn the machine on/off here. = Off = On Quick Start Use the Finisher to create singe or dua staped sets. Use Tray 6 and its 3100 sheet capacity of 8.5 x 11-inch paper as your main paper source. Paper Trays 1 to 4 hod many types of stock. Page 21

34 Making Copies Document Feeder Edge Guides Document Gass 1. Load your Originas If using the Document Feeder... Pace the originas into the Document Feeder face up, with page one on top. The originas shoud be in good condition, and without stapes or paper cips. Adjust the edge guides against the origina. Otherwise, the copies may print incorrecty or the originas may jam. For fastest performance, pace the originas Long Edge Feed with the top of the document away from you. If using the Document Gass... Use the Document Gass to copy bound, staped, foded or wrinked originas, odd or oversize documents, books, or gossy photographs. Raise the Document Gass Cover. Pace the origina face down into the top eft corner of the gass. Ensure that the top eft corner of the origina fits into the corner of the registration edge. When using the copy features; Auto Paper, Auto%, Auto Center, or Bound Originas, the cover must be raised. Press Cear A If necessary, press the Cear A button to reset the seections that were made for the previous job. Page 22

35 2. Make your seections on the Touch Screen Press the Features button to dispay Copy, Fax, or Scan Screens Touch the screen to make your copy seections. Use the keypad to enter the number of sets. 3. Press Start After Start ( ) has been pressed, the Job Progress screen wi appear. This screen dispays information about your job. After your job is compete, or you press the Program Next Job button, it wi cose. Quick Start Page 23

36 Scanning Documents (Optiona Feature) Document Feeder Edge Guides Document Gass 1. Load your Originas If using the Document Feeder... Pace the originas into the Document Feeder face up, with page one on top. The originas shoud be in good condition, and without stapes or paper cips. Adjust the edge guides against the origina. Otherwise, the copies may print incorrecty or the originas may jam. For fastest performance, pace the originas Long Edge Feed with the top of the document away from you. If using the Document Gass... Raise the Document Gass Cover. Pace the origina face down into the top eft corner of the gass. Ensure that the top eft corner of the origina fits into the corner of the registration edge. Press Cear A If necessary, press the Cear A button to reset the seections that were made for the previous job. Page 24

37 2. Make your seections on the Touch Screen Press the Features button to dispay Copy, Fax, or Scan Screens Touch the Network Scanning button. Seect a tempate from the Tempate Name ist. Tempates te the Document Centre how to create the scan fie and where to send it after it is processed. For information about tempates, refer to page 53. Seect additiona scan features and resources in the More Scan Features Tab. Quick Start 3. Press Start After Start ( ) has been pressed, the Job Progress screen wi appear and dispay information about your job. After your job is compete, or you press the Program Next Job button, it wi cose. Page 25

38 Faxing Documents (Optiona Feature) Document Feeder Edge Guides Document Gass 1. Load your Originas If using the Document Feeder... Pace either 1 or 2 sided originas into the Document Feeder face up, with page one on top. The originas shoud be in good condition, and without stapes or paper cips. Adjust the edge guides against the origina. Otherwise, the copies may print incorrecty or the originas may jam. For fastest performance, pace the originas Long Edge Feed with the top of the document away from you. If using the Document Gass... Raise the Document Gass Cover. Pace the origina face down into the top eft corner of the gass. Ensure that the top eft corner of the origina fits into the corner of the registration edge. Press Cear A If necessary, press the Cear A button to reset the seections that were made for the previous job. NOTE The Document Centre has an Image Rotation feature that enabes you to feed originas Long Edge Feed (LEF) even if the destination Fax can ony print Short Edge Feed (SEF). Page 26

39 2. Make your seections on the Touch Screen Touch the Fax button. Touch the screen to make your seections. Press the Features button to dispay Copy, Fax, or Scan Screens Enter the fax number using the numeric keypad. For mutipe numbers Touch the Add To Send List button and enter another number. For more information, refer to page 50. If you have 2 sided originas seect 2 Sided. 3. Press Start After Start ( ) has been pressed, the Job Progress screen wi appear. This screen dispays information about your job. After your job is compete, or you press the Program Next Job button, it wi cose. Quick Start Page 27

40 Loading paper Insert the paper for Tray 5 Extension bar 5 6 Loading Paper in Trays Pu out the paper tray. 2. Load the paper neaty in the tray. Do not oad paper above the maximum fi ine mark on the edge guide. 3. Ensure that the edge guides are against the top, bottom, and side edges of the paper. 4. Push in the paper tray. A pop-up screen may appear on the screen asking you to confirm the paper stock settings or to oad the required paper for the tray. Confirm or change the paper and size descriptions as required. Loading paper in Tray 5, the Bypass Tray Use Tray 5 to oad specia or odd-size stock. Insert paper as shown. Do not oad paper above the maximum fi ine. Pu out the extension bar to accommodate paper that is onger than the tray. Confirm or change the paper and size descriptions as required C-LKS Insert paper for Tray 6. Loading Paper in Tray 6, the High Capacity Feeder To oad paper, open the cover and wait for the tray to ower. When the paper has been oaded, cose the cover to raise the tray. Tray 6 can ony hande 8.5 x 11 inch or A4 size paper. NOTE Use the abes for instruction on how to orient specia stock such as transparencies, abes, or hoe-punched stock. Page 28

41 Using the Job Queue Press the Job Status button to view the Job Queue Touch a job in the queue for additiona options. The Document Centre provides a queuing feature that sequences the printing of jobs. To view the Job Queue, press the Job Status button. Touch a job in the queue for additiona options. Press Deete to remove a job from the queue. Anyone can deete any job in the Job Queue. Press Promote to move near the top of the job queue. Press Reease to start to print a hed job. This feature is used to print the sets that are automaticay hed after using the Sampe Set or Secure Print feature. Press the Job Detais button to view detaied information about a job. Press Hod to hod a job in the queue and print ater. Press Required Resources for information about the resources that are needed for the job. Quick Start Page 29

42 Interna Auditron Login Remember: Log out to prevent unauthorized access Press the Access Button on the User Interface then press the Logout button on the Touch Screen. The Document Centre is equipped with a standard feature known as the Interna Auditron. This feature contros access to the machine and tracks copy usage. If the tracking feature is active you wi see a screen simiar to the one above. An administrator wi assign you a User Number. Use this number in the foowing procedure to ogin. 1. At the ogin screen enter your assigned User Number using the keypad. Press Enter. 2. Press Login to a Genera Account or User Pathways. If User Pathways is seected, copies wi be charged to your User Account. If Login to Genera Accounts is seected enter the Genera Account number. Copies wi be charged against the Genera Account number you enter. 3. Make copies as needed. Page 30

43 Network Accounting (Optiona Feature) Login Remember: Log out to prevent unauthorized access Press either the Cear A button or the Access Button on the User Interface. Press the Logout button on the Touch Screen. If you see this screen on the Document Centre, your site is using a network tracking feature that provides the abiity to track copy, print, fax and scan usage. An administrator wi assign you a User and Account ID. Use them to ogin to the Document Centre to access any of the Document Centre functions. Use the foowing procedure to ogin: From the Document Centre 1. Press the User ID button and enter your User ID using the keypad that appears on the Touch Screen. Press the Save button. 2. Press the Account ID button and enter your Account ID using the keypad that appears on the Touch Screen. Press the Save button. Press the Enter button. 3. Start your job. From the Workstation When printing to the Document Centre with Network Accounting enabed a screen wi appear after you seect Print from the Fie menu. 1. Enter your User and Account ID then cick OK. 2. Enter your Account ID and cick OK. Quick Start Page 31

44 Getting a Secure Print (for ST modes) Foow these steps to get a secure print. At the Workstation 1. In the Windows print driver, cick Properties to get to a Document Centre Print Driver. 2. Once in the Document Centre Print Driver seect the Paper/Output Tab and cick the Job Type pu down menu. 3. Seect Secure Print. 4. Seect Secure Print Setup, enter a 4-Digit Secure Print ID then cick OK. 5. When you are ready to retrieve your secure print job go to the Document Centre. At the Document Centre 1. Press the Job Status button to dispay the job queue. Touch your hed job on the touch screen. It shoud be easiy identified by the fie name. 2. This wi dispay a screen with additiona options. 3. Press Reease Job. You wi be prompted for the Secure Print ID you assigned the job at your workstation. 4. As soon as the correct Print ID is entered, your job wi print. Page 32

45 Try These Jobs This section contains step-by-step instructions to hep you get the most from your Document Centre. Hints and Tips This screen wi appear when you oad your originas. If the scanning or faxing options are not instaed, the appearance of this screen wi be different. Touch the screen to make most of your seections. Use the keypad to enter numbers (for exampe, copy quantities and Fax teephone numbers) The most used copy features are on the Basic Copying Tab. To access the Fax and Network Scanning features, press the appropriate button. Try These Jobs Page 33

46 Making Copies Typica Appication Standard copying tasks. Procedure 1. Load your originas. Adjust the edge guides as necessary. LEF Use Long Edge Feed (LEF) for the fastest performance. SEF Short Edge Feed (SEF) originas require more time to scan. 2. Make your programming seections by touching the screen. The most common seections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enargement, and Paper Suppy). 3. Use the keypad to enter the number of copy sets. 4. Press the Start ( ) button. HINT Auto% automaticay Reduces or Enarges your copy based on the paper size in the paper tray you seect. Auto Paper automaticay picks the tray hoding the paper size based on the size of your origina. Page 34

47 Staping Copy Jobs Typica Appication Standard copying tasks with 1 or 2 stapes. Procedure 1. Load your originas based on the tabe beow. 2. Make your programming seections and use keypad to enter the number of copy sets. 3. Press the Start ( ) button. Feed Direction Stape Location Buid Job is required when staping copies made from the document gass. See page 47 for more information about Buid Job. Try These Jobs Page 35

48 Making 2-Sided Copies Typica Appication Standard office copying tasks with or without stapes. Procedure 1. Load your originas. 2. Make your programming seections by touching the screen. The most common seections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enargement, and Paper Suppy). 3. Seect which 2-sided option you want. These options are dispayed when the 2-sided Copy, More... seection is pressed. Option Originas Copies Option Originas Copies Rotate Side Rotate Side 2 4. Use the keypad to enter the number of copy sets. 5. Press the Start ( ) button. Page 36

49 Improving Image Quaity Typica Appication Create copies with the best possibe image quaity. Procedure 1. Load your originas. 2. Make your desired programming seections from the Basic Copying Tab. 3. Use the keypad to enter the number of copy sets. 4. Depending on the configuration of your machine press either the More Copy Features Tab or the Image Adjustment Tab. Press the Image Quaity button. 5. Seect the setting that best matches your origina then press the Save button. Norma Haftone Photo Text Photo This defaut setting provides exceent copies for most types of originas. Use for high quaity ithographic images such as magazines. Use for originas that are primariy text and ines. Use for photographs without text or graphics. Lighten/Darken provides contros to adjust the ightness or darkness of the output. Background Suppression automaticay reduces or eiminates the background from coored originas. 6. Press the Start ( ) button. Try These Jobs Page 37

50 Removing Unwanted Marks on the Edges of Copies Typica Appication Remove distracting marks on your copies. Procedure 1. Load your originas. 2. Make your programming seections by touching the screen. The most common seections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enargement, and Paper Suppy). 3. Use the keypad to enter the number of copy sets. 4. Depending on the configuration of your machine press either the More Copy Features Tab or the Image Adjustment Tab. 5. Press the Edge Erase button. 6. Seect either Edge Erase or Border Erase. Use Edge Erase to erase any of the margins on the copies independenty. Use Border Erase to create a uniform border around your copies. 7. Press the Save button. 8. Press the Start ( ) button. HINT To erase dri hoe marks on your copies, set the edge deetion to 0.7 inches. Page 38

51 Copying Pages from Books or other Bound Documents Typica Appication Copy a page from a book or other bound origina. Book Binding Guide mark Procedure 1. Open the Document Cover and pace the bound origina on the Document Gass. Aign the spine of the bound document with the Book Binding mark. 2. Touch the screen to make your seections from the Basic Copying Tab (Output, 2-sided Copy, Reduction/Enargement, and Paper Suppy). 3. Use the keypad to enter the number of copy sets. 4. Depending on the configuration of your machine press either the More Copy Features Tab or the Image Adjustment Tab. 5. If necessary, change the image quaity setting by pressing the Image Quaity button. Make the required image adjustments then press the Save button. 6. Press the Bound Originas button then press the button that identifies which pages you want to copy. (either eft, right, or both pages). Press the Save button. 7. Press the Start ( ) button and your copies wi print. 8. Repeat step 6 unti a pages are copied. TIP If your origina has information within 0.25 inches from the bottom, pace the origina anywhere on the gass at east 0.25 inches away from the front edge. Try These Jobs Page 39

52 Using Reduction/Enargement Typica Appication Use the automatic Reduction/Enargement features to adjust the size of the output image. Procedure 1. Load your originas. 2. Make your programming seections by touching the screen. The most common seections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enargement, and Paper Suppy). 3. Use the keypad to enter the number of copy sets. 4. In the Basic Copying Tab under Reduce/Enarge, seect an existing preset or press the More...button. Seect from the additiona presets or enter your desired Reduction/Enargement percentage and press the Save button. 5. Press the Start ( ) button. HINT Custom Auto% wi fi the copy page by stretching the image to the edges of the copy page. Norma Auto% wi proportionay enarge the image unti it fis the copy page. TIP When using the Document Gass, you can enarge an image up to 400%. Using the Document Feeder you can enarge up to 200%. Page 40

53 Shifting an Image Typica Appication Shift the image on a copy to create a binding edge. Procedure 1. Determine the amount of space needed to shift the content away from the binding edge. 2. Load your originas. 3. Make your programming seections by touching the screen. The most common seections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enargement, and Paper Suppy). 4. Use the keypad to enter the number of copy sets. 5. Depending on the configuration of your machine press either the More Copy Features Tab or the Image Adjustment Tab. 6. Press the Image Shift button, then press the Margin Shift button. 7. Enter the amount of margin shift determined in Step 1 and press the Save button. 8. Press the Start ( ) button. TIP This feature aows you to shift the image up and down on the page as we as eft or right. Try These Jobs Page 41

54 Adding covers Typica Appication Add covers to any set of documents. Procedure 1. Load the cover stock into the Bypass Tray or any appropriate paper tray. 2. Load your originas into the Document Feeder. 3. Make your programming seections by touching the screen. The most common seections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enargement, and Paper Suppy). 4. Use the keypad to enter the number of copy sets. 5. Depending on the configuration of your machine press the More Copy Features Tab or the Image Adjustment Tab. 6. Press the Image Quaity button then seect the appropriate Origina Type. 7. Press the Output Format Tab and seect Covers. Seect where you want the cover positioned - Front, Back, or Front and Back then press the Save button. (Refer to the Reference Guide for more information on Covers). 8. Press Output Cover Images to seect the sides imaged for the cover and press the Save button. 9. Press the Cover Stock button to seect the tray where the cover stock is oaded. 10.Press the Start ( ) button. Page 42

55 Pacing Mutipe Images on a Singe Page Typica Appication Any situation where you want to present mutipe reduced images (thumbnai images) to a reader. Procedure 1. Load your Originas. 2. Depending on the configuration of your machine press either the More Copy Features Tab or the Output Format Tab. If the More Copy Features Tab is seected press Output Format Tab. 3. Press the Muti-Up button then press On. 4. Seect the correct orientation of your originas based on the information dispayed on the screen. 5. Seect the number of rows and coumns. Press the Save button. 6. Ensure the originas are oaded into the Document Feeder as iustrated on the Muti-Up screen. 7. Make your programming seections by touching the screen. The most common seections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enargement, and Paper Suppy). 8. Use the keypad to enter the number of copy sets. 9. Press the Start ( ) button. HINT Sixteen 8.5 x 11 inch images can be dispayed on 8.5 by 11-inch paper (4 rows x 4 coumns). Try These Jobs Page 43

56 Making Transparencies with Dividers Originas Transparencies with Dividers Typica Appication Produce transparency sets with divider inserts. Procedure 1. Ensure that transparencies and divider separator stock are oaded into different paper trays. 2. Load the originas into the Document Feeder. 3. Depending on the configuration of your machine press either the More Copy Features Tab or the Output Format Tab. If More Copy Features Tab is seected press Output Format Tab. 4. Press the Transparencies button. 5. On the Transparency Dividers screen, seect either Bank or Imaged Dividers. Seecting Imaged Dividers wi produce dividers with the same image as on the transparency. Ensure both tray seections are correct. Press a button to change the seection. 6. Press the Transparency Stock button to change the current tray seection. Press the Divider Stock button to change the current divider stock seection. 7. Press the Start ( ) button. Page 44

57 Making Brochures and Bookets Typica Appication Produce a newsetter. Procedure 1. Load the originas into the Document Feeder. The originas must be oriented Long Edge Feed. 2. Depending on the configuration of your machine press either the More Copy Features Tab or the Output Format Tab. If the More Copy Features Tab is seected press Output Format Tab. 3. Press the Booket Creation button. Foow the instructions on the screen. 4. Press the Booket Creation On button then press the Save button. 5. Press One- or Two-sided Originas then press the Save button. 6. Make any other necessary seections from the Basic Copying Tab. Some seections wi have aready been made when you seected the Booket Creation feature. 7. Seect a paper tray. The paper stock must be Short Edge Feed. 8. Press the Start ( ) button. HINT Ensure you do not accidenty seect Tray 6, as it wi not have the short edge paper needed to compete the job. Try These Jobs Page 45

58 Copying Mixed Size Originas Typica Appication Produce copies of mixed size originas on either the origina sizes or a common size automaticay. Input What to do If you want the same size output, oad your originas, seect a paper size and press Auto% on the Basic Copying Tab. If you want the mixed size output foow the procedure beow Procedure for creating mixed size output 1. Load the originas in the Document Feeder. The originas must be the same width. 2. Depending on the configuration of your machine press either the More Copy Features Tab or the Image Adjustment Tab. 3. Press the Origina Input button then press the Mixed Size Originas button. 4. Press Save then press the Basic Copying Tab. 5. On the Basic Copying Tab press the Auto Paper seection to produce the same size output as the origina mixed sizes. Make any other seections. 6. Enter the number of copy sets and press Start ( ). Page 46

59 Buid Job - Overview Buid Job is a feature that aows you to divide a job into individua segments and appy unique programming to each individua segment. 3 Originas Typica Copy Job The same set of programming appies to entire copy job. Copy Job with Buid Job Each segment can be programmed differenty. Segment 1 Segment 2 Segment 3 Buid Job Exampes Make image quaity settings on one segment that are not required on other segments Copy 2-sided and 1-sided originas at the same time Make specia reductions or enargements on a segment Combine originas from the Document Feeder and the Gass Feed more than a 50 page origina through the Document Feeder by spitting it into two segments each ess than 50 sheets Try These Jobs Page 47

60 Copying Bound Documents using Buid Job Typica Appication Copy a mutipage artice that is spread throughout a bound document a at once. Procedure 1. Open the Document Cover and pace the bound origina on the Document Gass. Aign the spine of the bound document with the Book Binding mark. 2. Make your programming seections by touching the screen. The most common seections are on the Basic Copying Tab (Output, 2-sided Copy, Reduction/ Enargement, and Paper Suppy). 3. Use the keypad to enter the number of copy sets. 4. Depending on the configuration of your machine press the More Copy Features Tab or the Job Assemby Tab. If the More Copy Features Tab is seected press the Job Assemby Tab. 5. Seect Buid Job then the Buid Job On button. Press Save. 6. Press the Bound Originas button then press the button that identifies which pages you want to copy. 7. Press the Start ( ) button. 8. Repeat this process unti a the pages you want to copy have been scanned. 9. Press End Buid Job. Page 48

61 Using Buid Job and Sampe Set Typica Appication Produce mutipe sets of a document where individua segments require unique feature program seections. Procedure 1. Load the originas for the first job segment. 2. Press the Basic Copy Tab and program the appropriate features for the first segment of the job. 3. Depending on the configuration of your machine press the More Copy Features Tab or the Job Assemby Tab. If the More Copy Features Tab is seected press the Job Assemby Tab. 4. Press Buid Job then press the Buid Job On button. Press the Save button. Seect Sampe Set and Save to produce a singe compete set for review. 5. Press the Start ( ) button. The appearance of the End Buid Job button indicates that the machine is in the image coection mode. 6. Repeat this procedure for each remaining segment. 7. After the fina segment has been scanned press End Buid Job. A singe review set wi be produced because Sampe Set was seected. 8. After you review the initia set, press the Job Status button to dispay a isting of queued jobs. 9. Touch your job to seect it. 10. If you are satisfied with your initia set press Reease. Otherwise, deete it and start again. Try These Jobs Page 49