READING BOARD OF EDUCATION REGULAR BOARD SESSION November 18, The meeting was called to order by the President, Vicki Solomon at 5:32 p.m.

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1 READING BOARD OF EDUCATION REGULAR BOARD SESSION November 18, 2009 The Board of Education of the Reading Community City School District met in Regular Session at 1301 Bonnell Avenue, Room 310 on November 18, 2009, at 5:30 p.m. The meeting was called to order by the President, Vicki Solomon at 5:32 p.m. Present Four. Lisa Bemmes, Lesa Meyer, Tamara Nordin, Vicki Solomon Absent, One. Jim Perdue In Attendance: Scott Inskeep Chuck LaFata Connie Holtmeier Dan Kunkel Dave Gibson Dennis Ramsey Alan Solomon Loree Spencer Cary Furniss Bob Longworth Laura White Beth Wernery Cindy Taylor Kim Hopewell Jennifer Dick Lisa Schueler Mayor Bo Bemmes Motion Excuse Absence It was moved by Vicki Solomon, seconded by Lisa Bemmes to excuse the absence of Jim Perdue. Motion Approve Agenda It was moved by Lesa Meyer, seconded by Tamara Nordin to approve the agenda as presented. Presentations Board President, Vicki Solomon recognized Scott Inskeep, Superintendent for his leadership exhibited during the recent levy campaign. The Board of Education and Mr. Inskeep recognized the volunteers who worked on the 5.71 mill 3 year emergency levy. Each volunteer was presented a certificate recognizing their contributions. Mayor Bo Bemmes presented Scott Inskeep with a proclamation stating that November 18, 2009, was Scott Inskeep day in Reading, Ohio. The Board took a recess at 5:47 p.m. The Board reconvened at 5:51 p.m. Miscellaneous Mr. Chris and Ms. Jennifer Dick addressed the Board concerning bullying and the policies of the District. Mr. Dick specifically has concerns about bullying issues regarding their 16 year old son at Reading High School. The concern of the parents is the school is not taking their concerns seriously enough. The parents want procedures instituted to protect their son and other children in the high school. Mr. Inskeep responded that he shares the concerns of the parents. He also indicated that he would provide the bullying policy to the Dick family. Mr. LaFata indicated that he would meet with the parents and counseling staff to improve procedures in handling bullying.

2 Item Approve Minutes It was moved by Lisa Bemmes, seconded by Tamara Nordin to approve the minutes from the October 21, 2009, regular meeting and the November 4, 2009, work session. Motion Approve Financial Report, Warrant List, Records of Investments and Bank Reconciliation It was moved by Lisa Bemmes, seconded by Lesa Meyer to approve the financial report, warrant list, record of investments, and bank reconciliation for October Motion Approve Invoices It was moved by Lesa Meyer, seconded by Lisa Bemmes to authorize the Treasurer to pay invoices for the following purchase orders: Purchase Purchase Order Invoice Order Vendor Date Date Number Amount Item Infobase Publishing 7/15/09 5/12/ On-line Textbooks (MND) District 18 VBCA 11/9/09 7/30/ Volleyball Tournament Fee Vision One IT Consulting 11/9/09 9/229/ , Cabling Motion Approve Revised Five-Year Forecast It was moved by Lisa Bemmes, seconded by Tamara Nordin to approve the Revised October 2009 Five-Year Forecast as presented:

3 READING COMMUNITY CITY SCHOOL DISTRICT - - HAMILTON COUNTY SCHEDULE OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCES ACTUAL AND FORECASTED OPERATING FUND Actual Forecasted Fiscal Year Fiscal Year Fiscal Year A Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year an Revenue: General Property Tax (Real Estate) 6,079,132 6,159,377 5,961,649 6,361,269 6,849,541 6,851,612 6,343,412 5,854, Tangible Personal Property Tax 1,793,390 1,699,033 1,022, , , , , , Income Tax Unrestricted Grants-in-Aid 3,397,893 3,318,991 3,326,018 3,202,695 3,226,742 3,509,153 3,579,444 3,651, Restricted Grants-in-Aid 96, , , , ,043 48,607 48,672 48, Property Tax Allocation 1,200,110 1,591,100 2,009,742 2,403,420 2,490,591 2,490,976 2,420,932 1,563, All Other Revenues 591, ,716 1,120,335 1,274,155 1,276,275 1,276,275 1,283,458 1,290, Total Revenues 13,157,887 13,484,762 13,602,138 14,011,776 14,575,754 14,614,084 14,089,728 12,801,141 Other Financing Sources: Proceeds from Sale of Notes State Emergency Loans and Advancements Operating Transfers-In. 6, , Advances-In 0 35,369 9, All Other Financing Sources 127,526 5,394 5,542 5,000 5,000 5,000 5,000 5, Total Other Financing Sources 133,928 40,763 18,556 5,000 5,000 5,000 5,000 5, Total Revenues and Other Financing Sources 13,291,815 13,525,525 13,620,694 14,016,776 14,580,754 14,619,084 14,094,728 12,806,141 Expenditures: Personal Services 8,301,570 8,034,296 8,152,904 7,808,806 8,050,905 8,376,966 8,686,914 8,995, Employees' Retirement/Insurance Benefits 2,670,879 2,643,211 2,715,929 2,677,915 2,840,913 3,031,833 3,232,369 3,446, Purchased Services 1,821,953 2,162,502 2,075,908 2,423,144 2,546,014 2,713,939 2,744,133 2,784, Supplies and Materials 316, , , , , , , , Capital Outlay 127, ,725 87,185 94,322 97, , , , Intergovernmental Debt Service: Principal-All (History Only) 60,299 53,873 56, Principal-Notes Principal-State Loans Principal-State Advancements Principal-HB 264 Loans Principal-Other 59,279 62,182 65,227 68,421 71, Interest and Fiscal Charges 19,801 20,959 18,322 15,553 12,650 9,605 6,411 3, Other Objects 215, , , , , , , , Total Expenditures 13,534,197 13,640,633 13,705,100 13,696,234 14,245,546 14,952,440 15,515,763 16,087,330 Other Financing Uses Operating Transfers-Out 66,000 66,000 66, , , , , , Advances-Out 34,030 11, All Other Financing Uses Total Other Financing Uses 100,030 77,301 66, , , , , , Total Expenditures and Other Financing Uses 13,634,227 13,717,934 13,771,100 13,801,234 14,350,546 15,057,440 15,620,763 16,192,330 Excess of Rev & Other Financing Sources over (under) Expenditures and Other Financing Uses -342, , , , , ,357-1,526,035-3,386,189 Cash Balance July 1 - Excl Proposed Renewal/ Replacement and New Levies 1,600,541 1,258,129 1,065, ,314 1,130,856 1,361, , , Cash Balance June 30 1,258,129 1,065, ,314 1,130,856 1,361, , ,328-3,989, Estimated Encumbrances June , , , , , , , ,145 Reservation of Fund Balance Textbooks and Instructional Materials Capital Improvements Budget Reserve DPIA Debt Service Property Tax Advances Bus Purchases Subtotal Fund Balance June 30 for Certification of Appropriations 1,028, , , ,711 1,187, , ,473-4,162,663 Rev from Replacement/Renewal Levies Income Tax - Renewal Property Tax - Renewal or Replacement ,700 1,170, Cumulative Balance of Replacement/Renewal Levies ,700 1,766,700 Fund Balance June 30 for Certification of Contracts, Salary and Other Obligations 1,028, , , ,711 1,187, , ,773-2,395,963 Revenue from New Levies Income Tax - New Property Tax - New Cumulative Balance of New Levies Revenue from Future State Advancements Unreserved Fund Balance June 30 1,028, , , ,711 1,187, , ,773-2,395,963 ADM Forecasts Kindergarten - October Count Grades October Count Kindergarten - February Count Grades February Count /6/2010, 10:22 AM

4 Treasurer s Report The Treasurer updated the Board on the revised five-year forecast and the October monthly financial report. Motion Employ Substitutes It was moved by Tamara Nordin, seconded by Lesa Meyer to employ the following personnel as substitutes for the school year. Erin Hemsworth Douglas Werling Cathy Wilch Jessica Ramsey Traci Sheeran Judith Hykle Aurelia Franklin-Burkett Aide Motion Approve Lighting Improvement Project It was moved by Lesa Meyer, seconded by Tamara Nordin to approve the following resolution: WHEREAS, the Reading Community City School District Board of Education has been provided a proposal that will generate significant energy savings for its buildings; and WHEREAS, the project qualifies under ORC as an energy conservation measure, which means an installation or modification of an installation in, or remodeling of, a building, to reduce energy consumption; and WHEREAS, the cost for the improvements to the building is less than $25,000. NOW, THEREFORE, BE IT RESOLVED by the Reading Community City School District Board of Education as follows: SECTION I The Board of Education hereby approves the contract with Viox in the amount of $69, SECTION II The Board of Education hereby finds that the project is not subject to the competitive bidding laws. SECTION III It is found and determined that all formal actions of this Board concerning or related to the adoption of this Resolution were adopted in an open meeting of this Board, and all deliberations of this Board and any of its committees that resulted in such formal actions were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code. Motion Approve Membership It was moved by Lisa Bemmes, seconded by Lesa Meyer to approve the renewal of membership to Ohio School Board Association for 2010.

5 Motion Establish Organizational Meeting It was moved by Tamara Nordin, seconded by Lesa Meyer to establish January 6, 2010, at 5:30 p.m. as the Organizational Meeting and Budget Hearing at 1301 Bonnell Avenue, Room 310. Motion Approve Temporary Chairperson It was moved by Vicki Solomon, seconded by Lesa Meyer to appoint Jim Perdue as the temporary chairperson to preside over the organizational meeting until such time the Board President is elected and sworn in. Motion Approve Board Policy Revisions It was moved by Tamara Nordin, seconded by Lesa Meyer to amend the following Board Policies: Adopt EFH Food Allergies AC Nondiscrimination ACA Nondiscrimination on the basis of sex ACAA Sexual Harassment ACCA-R Sexual Harassment Regulation ACCA-E Sexual Harassment Complaint Form EBCD Emergency Closings EF/EFB Food Services Management IGBA Programs for Students with Disabilities JHCD Administering Medicines to Students Motion Approve Special Education Model Policies and Procedures It was moved by Lisa Bemmes, seconded by Tamara Nordin to adopt Special Education Model Policies and Procedures. Superintendent Report Mr. Inskeep presented the differences in policy services offered by Ohio School Board Association and NEOLA. At this time it is the Superintendent s recommendation to continue with OSBA utilizing their new process of policy distribution. He would like to use the next few months to evaluate their new process and continue to evaluate NEOLA. Communication is beginning on the junior high transition. Mr. Inskeep will be determining the grade level configuration very soon and is considering a grade building. He will be meeting with the teachers to discuss the configuration on Monday, November 23. Mr. Inskeep discussed a presentation he saw at the OSBA Conference regarding an E Book solution. The E Book solution is technology that converts textbooks to an electronic media.

6 Assistant Superintendent Report Mr. Gibson presented materials on the process of identifying gifted students and the services delivered to the students. Approximately 20% of the Reading students score at the 95% level indicating superior cognitive skills. Motion Executive Session for Student Discipline Issue It was moved by Lesa Meyer, seconded by Vicki Solomon for the board to enter into executive session for the purpose of discussing a Student Discipline Issue. Mr. LaFata was included in the executive session. Time In: Time Out: 6:52 p.m. 7:08 p.m. Adjournment There being no further business to come before the Board at this time, it was the consensus of the Board that the meeting be adjourned at 7:12 p.m. President, Reading Board of Education Attest: Treasurer, Board of Education