ITEM DESCRIPTION: # Approve Amendment to Employee Interchange Agreement with Metropolitan Council for the Southwest Light Rail Transit Project

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1 CITY COUNCIL AGENDA SECTION: Consent Calendar DEPARTMENT/DIVISION: Robert Ellis Public Works Requested Action ITEM DESCRIPTION: # Approve Amendment to Employee Interchange Agreement with Metropolitan Council for the Southwest Light Rail Transit Project DATE: December 2, 2014 ITEM NO.: VIII.D. Move to: Approve Amendment to Employee Interchange Agreement with Metropolitan Council for the Southwest Light Rail Transit Project. Synopsis This Amendment extends the assignment of Randy Newton, the City s Assistant City Engineer, to his temporary role in the Southwest Light Rail Transit (LRT) Project Office from December 31, 2014 to December 31, Background Information For the past two years our Assistant City Engineer, Randy Newton, has served in a temporary full-time position at the Southwest LRT Project Office. In this role, Randy served as the Traffic Design Lead through the Preliminary Engineering Phase of the project. During this time Randy remained an employee of the City and the City was reimbursed by the Southwest LRT project for his full employee costs. This arrangement provided the City with a unique opportunity to maintain a full-time presence in the Southwest Project Office while providing Randy with the opportunity to play a significant role in the advancement of the Southwest LRT project. With this amendment Randy will continue to serve in the role of Traffic Design Lead for the project. However, as the project proceeds through Advanced Design he will serve the project on a part-time basis amounting to approximately 20 to 25 percent of his time. The remainder of time will be spent in his role as Assistant City Engineer. After the project is completed, it will be beneficial to have Randy s firsthand knowledge of the design of the Southwest LRT system here within our Public Works Department. Financial Implications The City of Eden Prairie will continue to be fully reimbursed for the hours Randy works on the project in his Southwest Project Office role. Attachments Amendment to Employee Interchange Agreement Employee Interchange Agreement Eden Prairie Resolution

2 Reference Numbers SWLRT Project: Metropolitan Council: 12I022 Eden Prairie: AMENDMENT NUMBER ONE To Metropolitan Council Contract No. 12I022 EMPLOYEE INTERCHANGE AGREEMENT Southwest Light Rail Transit Project Traffic Design Lead The City of Eden Prairie and the Metropolitan Council agree that the Employee Interchange Agreement (Agreement) entered into on November 7, 2012 relating to professional services for staff support to fulfill the Traffic Engineer Lead position at the Southwest Light Rail Transit (SWLRT) Project is amended in the following particulars: Section 2, Period of Assignment is deleted in its entirety and the following is inserted in its place. 2. Period of Assignment. Mr. Newton will be available to the Metropolitan Council to provide services as a Traffic Design Lead for the Southwest LRT Project during the time period from January 1, 2013, through December 31, EXHIBIT A to the Contract is deleted in its entirety and the attached Exhibit A, Revised is inserted in its place. Except as herein provided, all other terms and conditions of the Agreement shall remain in full force and effect. [remainder of page intentionally left blank]

3 IN WITNESS WHEREOF, the CITY and the Metropolitan Council have caused this amendment to be executed by their duly authorized representatives. This amendment is effective on the date when this amendment is fully executed by the Metropolitan Council, the CITY and CITY employee Randy Newton. CITY OF EDEN PRAIRIE By: Its Date: METROPOLITAN COUNICL By: Its Date: By: Its Date: I acknowledge this Employee Interchange Agreement Amendment and the terms thereof. John Randall Newton, CITY Employee Date: 2

4 EXHIBIT A, REVISED CITY FEE SCHEDULE Estimate for the services of Randy Newton Employee Expenses Hourly Rate Estimated Hours Amount 2013 Calendar Year $ ,040 $73, Calendar Year $ ,040 $77, Calendar Year $ $31, Calendar Year $ $32,968 Sub-Total $215,694 Reimbursables Yearly Estimate Years Amount Training / Conferences $1,250 4 $5,000 Mileage / Parking $600 4 $2,400 Sub-Total $7,400 Contingency $76,669 Maximum Compensation Amount $299,571 Hourly rate for is estimated and subject to change based on increases authorized by the CITY Manager in the budget approved by the CITY Council, including increases in salary and benefits as they occur including, but not limited to, health, dental, life, long term disability insurance, community center membership, workers compensation insurance, health reimbursement arrangement (HRA) contributions, and any other contributions relating to health/dental that are granted to all other employees. Reallocation of costs between categories is allowed without an amendment as long as the Maximum Compensation Amount is not exceeded. 3

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18 CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO APPROVE EMPLOYEE INTERCHANGE WITH METROPOLITAN COUNCIL FOR THE SOUTHWEST LIGHT RAIL TRANSIT PROJECT I.C WHEREAS, the Metropolitan Council is developing a Light Rail Transit ("LRT") system within the Minneapolis-Saint Paul metropolitan area which includes the Southwest LRT line serving the communities of Minneapolis, St. Louis Park, Hopkins, Minnetonka and Eden Prairie; and WHEREAS, CITY employee John Randall Newton (Newton) has expertise and knowledge which the Metropolitan Council believes will be useful to the Metropolitan Council for the purposes of providing services as a Traffic Design Lead in connection with the Metropolitan Council's Southwest LRT Project; and WHEREAS, subject to the terms and conditions in this Agreement, CITY employee Newton is willing to provide services as a Traffic Design Lead for the Metropolitan Council for the Metropolitan Council's Southwest LRT Project; and WHEREAS, an Employee Interchange Agreement has been prepared by Metropolitan Council which identifies the terms and conditions of the employee interchange. NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council that said Employee Interchange Agreement (Metropolitan Council Contract ) is hereby approved and the Mayor and City Manager are authorized to execute the Agreement on behalf of the City of Eden Prairie. ADOPTED by the Eden Prairie City Council on October 16,2012. ATTEST: SEAL

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