THE HOUSTON INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION OFFICIAL AGENDA AND MEETING NOTICE

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1 THE HOUSTON INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION OFFICIAL AGENDA AND MEETING NOTICE SEPTEMBER 13, 2012 SCHOOL BOARD MEETING CLOSED SESSION REGULAR BOARD MEETING BOARD AUDITORIUM 4400 WEST 18 th STREET HOUSTON, TEXAS :00 p.m. 5:00 p.m. A CITIZEN WISHING TO SPEAK TO A REGULAR BOARD MEETING AGENDA ITEM MAY DO SO BY REGISTERING TO SPEAK WITH THE BOARD SERVICES OFFICE BY 11:00 A.M. THE DAY OF THE REGULAR BOARD MEETING. A CITIZEN DESIRING TO APPEAR BEFORE THE BOARD OF EDUCATION AT ITS PUBLIC HEARING TO ADDRESS AN ISSUE NOT INCLUDED IN THE REGULAR BOARD MEETING AGENDA SHALL COMPLETE AN APPLICATION FOR HEARING AND FILE IT, ALONG WITH ANY SUPPORT INFORMATION REGARDING THE CITIZEN'S CONCERN, WITH THE BOARD SERVICES OFFICE NO LATER THAN 4:30 P.M. ON THE DATE BEFORE THE BOARD MEETING. ANY ITEM THAT ESTABLISHES, MODIFIES, OR DELETES BOARD POLICY MAY, AT THE BOARD'S DISCRETION, BE PASSED AND BECOME EFFECTIVE IMMEDIATELY FOLLOWING FIRST READING. THE ITEMS ON THIS AGENDA MAY BE TAKEN IN ANY ORDER. NO AGENDA OR DISTRICT BUSINESS ITEMS WILL BE DISCUSSED EXCEPT AS NOTICED BELOW (ROOM OPEN TO THE PUBLIC). 2:00 p.m. - SCHOOL BOARD LUNCH IN THE BOARD CONFERENCE ROOM - CALL TO ORDER - ADJOURNMENT TO EXECUTIVE/CLOSED SESSION FOR THE PURPOSES LISTED UNDER ITEM C - RECESS 5:00 p.m. - REGULAR BOARD MEETING CONVENES IN THE BOARD AUDITORIUM - MEDITATION AND PLEDGE OF ALLEGIANCE - RECOGNITIONS - TRUSTEE B-1 COMMENTS - SPEAKERS TO AGENDA ITEMS - BUSINESS AGENDA - HEARING OF CITIZENS Page 1 of 7

2 A. SUPERINTENDENT'S INFORMATION ITEMS A-1a Investment Report A-1b Board Monitoring System - Goal 1, Section K: English Acquisition for Limited English Proficient Students A-1c A-1d A-1e BMS Report - Goal 1, Section B: Improve Dropout Rate And Completion Rate Board Monitoring System - Goal 3, Section A: Increase Emphasis On Providing A Safe Environment For All Who Are At District Schools And Facilities Or Attending District- Related Events Board Monitoring System - Goal 1, Section A: Eliminate the Achievement Gap between Student Groups B. BOARD OF EDUCATION B-1 Reports and comments from Board members regarding meetings and conferences attended, schools visited, community and district activities, new initiatives, and education programs There will be no action concerning the above items. B-2 Proposed Revisions To Board Policies BBF(LOCAL), Board Members: Ethics, BBFA (LOCAL), Ethics: Conflict Of Interest Disclosures, CAA(LOCAL), Fiscal Management Goals And Objectives: Financial Ethics, CH(LOCAL), Purchasing And Acquisition, And DBD(LOCAL), Employment Requirements And Restrictions: Conflict Of Interest And Establishment of Board Policy CHE(LOCAL), Purchasing And Acquisition: Vendor Relations-First Reading ADJOURNMENT TO CLOSED OR EXECUTIVE SESSION PURSUANT TO SECTIONS , , , , and , CHAPTER 551 OF THE TEXAS GOVERNMENT CODE FOR THE FOLLOWING PURPOSES: C. CLOSED SESSION (CLOSED TO PUBLIC) 1. Private consultation with the board s attorney on matters posted or as authorized by law 2. Personnel a) Deliberate the duties of the superintendent of schools, assistant superintendents, high school principals, employees, and board members; superintendent s evaluation, consideration of compensation and contractual provisions b) Consider and approve proposed appointments, reassignments, terminations/suspensions, contract lengths, nonrenewals, renewals, and resignations/retirements of personnel including teachers, assistant principals, principals, assistant superintendents, and other administrators; and, if necessary, approval of waiver and release and compromise agreements c) Hear complaints against and deliberate the duties of public officers or employees and resolution of same Page 2 of 7

3 3. Legal Matters a) Matters on which the district's attorney's duty to the district under the Code of Professional Responsibility clearly conflicts with the Texas Open Meetings Law b) Pending or contemplated litigation matters and status report c) Status report regarding the matter of Odilia Vargas a/n/f A.V. v. Houston Independent School District and John Doe; in the U. S. District Court of the Southern District, Houston, Division; Civil Action No. H d) Status report regarding the matter of Earline Melendez v. Houston Independent School District; in the 234 th Judicial District Court of Harris County, TX; Cause No e) Status report regarding the matter of The Gil Ramirez Group, LLC v. Houston Independent School District, et al.; in the U. S. District Court for the Southern District of Texas, Houston Division; Civil Action No. H f) Consideration and approval of the settlement agreement in the matter of Houston Independent School District v. Sarah LaFleur; before the Texas Education Agency; TEA Docket No. 242-LH-0612 g) Consideration and approval of the settlement agreement in the matter of Houston Independent School District v. Annette Okoro; before the Texas Education Agency; TEA Docket No. 243-LH-0612 h) Consideration and approval of the settlement agreement in the matter of Houston Independent School District v. Phillis Turner; before the Texas Education Agency; TEA Docket No. 247-LH-0612 i) Consideration and approval of the settlement agreement in the matter of Houston Independent School District v. Trina Garner Wanza; before the Texas Education Agency; TEA Docket No. 248-LH-0612 j) Consideration and approval of the settlement agreement in the matter of Houston Independent School District v. Rosario Grasso; before the Texas Education Agency; TEA Docket No. 259-LH-0712 k) Consideration and approval of the Settlement Agreement and Full Release between Belden Wire & Cable Company and Houston Independent School District l) Status report and update in the special education matter of Caleb S. a/n/f Angela L. v. Houston Independent School District; before the Texas Education Agency; TEA Docket No. 141-SE Real Estate a) Sale/Trade b) Acquisition c) Other c1) Consideration and approval of sale of surplus property at 5410 Cornish Street RECONVENE IN OPEN MEETING Consider Items Discussed in Executive Session (Notice Above) D. ACADEMIC SERVICES D-1 Approval Of Current And Anticipated Donations For Districtwide And School-Specific Programs And Authorization To Negotiate, Execute And Amend Necessary Contracts Associated With These Donations Page 3 of 7

4 D-2 Acceptance Of Grant Funds In Support Of Districtwide And School-Specific Programs And Authorization To Negotiate And Execute Contracts Required Under The Grants D-3 Acceptance Of Funds From Houston Achievement Place And Authority To Negotiate And Execute A Service Contract With Houston Achievement Place To Provide Project CLASS To Selected Schools D-4 Authority To Negotiate And Execute Agreement Renewals With Avance-Houston, Inc., Gulf Coast Community Services Association, Harris County Department Of Education, And Neighborhood Centers, Inc., For Head Start Prekindergarten Collaborative Programs D-5 Authority To Negotiate And Execute An Agreement With The Houston Community College To Support The Houston Innovative Learning Schools (HiLZ) Program E. SCHOOL SUPPORT E-1 Authority To Negotiate And Execute Contract For Title I, Part A, Supplemental Educational Service Providers For School Year E-2 Approval To Name The Michael E. DeBakey High School For Health Professions Library The Perry Weston Library F. HUMAN RESOURCES F-1 Approval Of ASPIRE Award Model For Teachers And Campus-Based Staff Members For The School Year F-2 Approval Of ASPIRE Award Model For School Leaders For The School Year F-3 Approval Of Certified Teacher Appraisal And Development System Appraisers For School Year F-4 Approval Of New Job Title And Title Change G. BUSINESS OPERATIONS G-1 Authority To Negotiate, Execute, And Amend A Professional Services Contract With Akari Energy To Design, Install, And Commission A Solar Powered System At Woodrow Wilson Montessori School G-2 Approval Of Construction Cost For Construction Manager-At-Risk Contract For Renovations And Addition To The Thomas Rusk School And Authority To Negotiate, Execute, And Amend All Related Contracts G-3 Approval To Negotiate, Execute, And Amend A Lease Agreement With Target Hunger, A United Way Agency, For Use Of The John M. Langston Facility Page 4 of 7

5 G-4 Approval To Adjust The Design Contingency For The Carter G. Woodson Pre-K-8 School Renovations And Authority To Negotiate, Execute, And Amend Necessary Contracts G-5 Approval To Adjust The Budget For The Carnegie Vanguard High School Settegast Building Renovation And Authority To Negotiate, Execute, And Amend All Related Contracts G-6 Approval Of Revision Of Criteria For Evaluation And Selection Of Contractors In Competitive Sealed Proposal Construction Delivery Method G-7 Approval Of An Adjustment In The Budget And Contingency Allowances For The Renovations And Addition To Katherine Smith Elementary School And Authority To Negotiate, Execute, And Amend All Necessary Contracts H. FINANCE H-1 Approval Of Consultant And Professional-Service Contracts And Ratification Of Bid Waiver Projects H-2 Approval Of Vendor Awards For Purchases Over $100,000 And Ratification Of Vendor Awards For Purchases Under $100,000 H-3 Authority To Negotiate And Execute Interlocal Agreements With Region XX Education Service Center, Region XIII Education Service Center, Region XI Education Service Center, The UT System Supply Chain Alliance, Texas Cooperative Purchasing Network (TCPN), U.S. Communities, And Houston Galveston Area Council (HGAC) I. OTHER I-1 Approval of Information Technology Initiatives: PeopleSoft Upgrade, Data Integration and Warehouse Projects, and the Authority to Negotiate and Execute Contracts J. POLICY J-1 Proposal To Establish Board Policy FFB(LOCAL), Student Welfare: Crisis Intervention - First Reading J-2 Proposed Revisions To Board Policies DH(LOCAL), Employee Standards Of Conduct, CQ(LOCAL), Technology Resources, And CY(LOCAL), Intellectual Property-Second Reading J-3 Proposed Revisions To Board Policies CFC(LOCAL), Accounting, And BDB(LOCAL), Board Internal Organization-Second Reading J-4 Proposed Revisions To Board Policy FMG(LOCAL), Student Activities: Travel-Second Reading CLOSED SESSION AUTHORIZATION DURING MEETING Page 5 of 7

6 If during the course of the meeting covered by this notice the board should determine that a closed or executive meeting or session of the board should be held or is required, then such closed or executive meeting or session as authorized by Chapter of the Texas Government Code, the Open Meetings Act, will be held by the board at the date, hour, and place given in this notice, or as soon as the commencement of the meeting covered by this notice, as the board may conveniently meet in such closed or executive session concerning any and all subjects and for any and all purposes permitted by Section through Section inclusive of said Open Meetings Act including, but not limited to: Section For the purpose of a private consultation with the board's attorney on any or all subjects or matters authorized; Section For the purpose of discussing the purchase, exchange, lease, or value of real property; Section For the purpose of discussing negotiated contracts for prospective gifts or donations to the District; Section For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee; Section For the purpose of deliberation regarding security devices; Section For the purpose of considering discipline of a public school child or children or to hear a complaint or charges brought against a school district employee by another school district employee; Section For the purpose of deliberating a matter regarding a public school student if personally identifiable information about the student will necessarily be revealed by the deliberation; Section For the purpose of deliberating in consultation with a representative of an employee group; and Section For the purpose of excluding any witness or witnesses from a hearing during the examination of another witness. Should any final action, final decision or final vote be required in the opinion of the board with regard to any matter considered in such closed or executive session, then such final action, final decision or final vote shall be at either: a. the open meeting covered by this notice upon the reconvening of this public meeting, or b. a subsequent public meeting of the board upon notice thereof, as the board shall determine. SPECIAL ORDERS OF BUSINESS ADJOURN Page 6 of 7

7 CERTIFICATE AS TO POSTING OR GIVING OF NOTICE On this 10 th day of September 2012 at 2:00 p.m., this notice was posted on a bulletin board located at a place convenient to the public in the Hattie Mae White Educational Support Center of the Houston Independent School District, the address of which is 4400 West 18 th Street, Houston, Texas, and on the district's public Web portal. Page 7 of 7

8 THE HOUSTON INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION OFFICIAL AGENDA AND MEETING NOTICE SEPTEMBER 13, 2012 SCHOOL BOARD SESSION 5:00 P.M. NOTICE IS HEREBY GIVEN THAT A SUPPLEMENTAL MEETING OF THE BOARD OF EDUCATION OF THE HOUSTON INDEPENDENT SCHOOL DISTRICT WILL BE HELD ON THURSDAY, THE 13 TH DAY OF SEPTEMBER 2012, AT 5:00 P.M. IN THE BOARD AUDITORIUM OF THE HATTIE MAE WHITE EDUCATIONAL SUPPORT CENTER, 4400 WEST 18 th STREET AND SUCH MEETING IS A SUPPLEMENTAL MEETING. NO AGENDA OR DISTRICT BUSINESS WILL BE DISCUSSED EXCEPT AS NOTICED BELOW (ROOM OPEN TO THE PUBLIC) 5:00 P.M. BOARD AUDITORIUM REVISED APPROVAL OF PAYROLL RECONCILIATION PROCESS AND WAIVER OF BOARD POLICY DEC(LOCAL), COMPENSATION AND BENEFITS: LEAVES AND ABSENCES, AND RELATED POLICIES AND PROCEDURES CERTIFICATE AS TO POSTING OR GIVING OF NOTICE On this 10 TH day of September, 2012, at 5:00 p.m., this notice was posted on a bulletin board located at a place convenient to the public in the Hattie Mae White Educational Support Center of the Houston Independent School District, the address of which is 4400 West 18 th Street, Houston, Texas, as well as on the district s public web portal.

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