THE GROSSE POINTE PUBLIC SCHOOL SYSTEM Grosse Pointe, Michigan

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1 Enclosure V.I. THE GROSSE POINTE PUBLIC SCHOOL SYSTEM Grosse Pointe, Michigan AGENDA NUMBER & TITLE: V.I. Approval of Bank Line of Credit Borrowing for BACKGROUND INFORMATION: The School district has basically three options for borrowing money to meet cash flow need: Tax Anticipation Notes, State Aid Note and a Bank Line of Credit. Based on an analysis of our cash flow needs over the past couple weeks, Amanda Van Dusen of Miller Canfield is again advising that the Board approve a resolution authorizing a Bank Line of Credit. The resolution will authorize the district to proceed with the borrowing approval with the State of Michigan. Once the resolution is adopted and the application is signed the administration will file application with the State. This process takes about five weeks. The line of credit would be placed with one of the school systems major depository banks (others are possible, but in general the banks with a depository relationship will be more interested). Ms. Van Dusen is advising that the line not be tax exempt and that we choose a variable rate structure. The School System would seek written proposals from the banks. The amount available under the line must not exceed 30% of the state aid expected in the fiscal year which would be approximately $19,456 million. During the year, the line may revolve, but it cannot automatically renew. We would need a new resolution and state approval each year. Once approval is received the designees of the district (Dr. Harwood or Mr. Fenton) can close on the line of credit. The line can be good for a year. Therefore, Ms. Van Dusen is recommending that we put it in place in July 2012 and expire in July 2013 and that it relate to state aid for the 2012/13 fiscal year. A $15 million line of credit is needed based on projected fund equity and our ending balances. Last year we borrowed $8 million. Interest expense under a line of credit will be approximately $85,000. The current draft of the budget shows interest expense to be $200,000. This was based on the assumption that the District would need to borrow against State Aid only and the District would not be able to secure a Line of Credit. The State Aid borrowing is for a longer term and the issuance costs are higher. The District prefers a Line of Credit (as long as the financial institutions are willing to participate) as it is less expensive and it can be paid off at any time during the borrowing period. Based on the $15 million amount (which is nearly double that of last year) and depending on the interest rate and length of time the amount is borrowed we anticipate that the costs will be approximately $100,000. That amount will be reflected in future drafts of the budget. At the time of the 1st draft the administration was uncertain as to our borrowing options. REQUEST: That the Board of Education approve the attached Resolution. C. Fenton May 21, 2012 May 18, :20 PM

2 GROSSE POINTE PUBLIC SCHOOL SYSTEM COUNTY OF WAYNE, STATE OF MICHIGAN RESOLUTION AUTHORIZING THE SCHOOL DISTRICT TO OBTAIN A 2012/2013 LINE OF CREDIT IN ANTICIPATION OF STATE SCHOOL AID Minutes of a regular meeting of the Board of Education of the Grosse Pointe Public School System, County of Wayne, State of Michigan (the School District ), held in the School District on the 21st day of May, 2012 at 7:00 p.m., Eastern Daylight Time. PRESENT: Members ABSENT: Members The following preamble and resolution were offered by Member and supported by Member : WHEREAS, under the terms of Section 1225(8) of Act 451, Public Acts of Michigan, 1976, as amended (the Act ), a school district is authorized to obtain a line of credit to secure funds for school operations, pledging for the payment thereof monies to be received by it pursuant to the State School Aid Act of 1979 (the State Aid Act ), which obligation shall be the full faith and credit obligation of the School District: and WHEREAS, the School District intends to authorize the negotiation of and obtain a line of credit for school operations for the 2012/2013 fiscal year, and the first draw from the line of credit may be in August, 2012 or thereafter; and WHEREAS, Section 1225(8) of the Act provides that a school district shall not pledge more than 30% of the state school aid apportioned to the school district that has not already been pledged or received for that fiscal year for the repayment of funds received pursuant to a line of credit; and WHEREAS, the estimated amount of state aid appropriations allocated to the School District for the entire fiscal year ending June 30, 2013 (the 2012/2013 State Aid ), is as shown in paragraph 1 of Exhibit A; and WHEREAS, the estimated amount of 2012/2013 State Aid allocated to or to be allocated to the School District pursuant to the State Aid Act expected and to be received by the School District during October 2012 through August 2013, which has not already been pledged or received for the next succeeding fiscal year is shown in paragraph 2 of Exhibit A (the 2012/2013 Pledged State Aid );and

3 WHEREAS, it is necessary to obtain approval of any line of credit from the Department of Treasury (the Treasury ) of the State of Michigan; and WHEREAS, the School District determines it is in its best interest to obtain a line of credit in the sum of not to exceed 30% of the state school aid apportioned to the School District for the next succeeding fiscal year that has not already been pledged or received for fiscal year 2012/2013 as specified in paragraph 3 of Exhibit A (the Line of Credit ) and to authorize certain other actions related thereto. NOW, THEREFORE, BE IT RESOLVED that: 1. The School District, pursuant to Section 1225(8) of the Act is hereby authorized to negotiate with a bank and obtain a line of credit in the sum of not to exceed $15,000,000 that does not exceed the maximum amount permitted under the Act, the number of draws and the amount of each draw to be determined by the officer designated in paragraph 4 of Exhibit A or his designee who shall be a member of the administrative staff or Board of Education of the School District (the Authorized Officer ) in anticipation of the distribution of 2012/2013 Pledged State Aid for the fiscal year ending June 30, Since lines of credit do not lend themselves to competitive sale, the Authorized Officer shall negotiate the terms of the Line of Credit with Comerica Bank (the Bank ) on behalf of the School District. The Line of Credit shall bear interest at a fixed or variable rate as determined by the Authorized Officer, but shall not exceed 18% per annum. Payment on any Line of Credit shall be payable in lawful money of the United States of America to mature on a date or dates as determined by the Authorized Officer, but in no event shall the final date of maturity of a Line of Credit exceed 30 days after receipt of the final payment of the 2012/2013 Pledged State Aid, as applicable. 3. The School District hereby appropriates a sufficient amount of the 2012/2013 Pledged State Aid to repay the principal of and interest on advances made under the Line of Credit based upon the requirements of Section 1225(8) of the Act for pledging state aid and based upon the number of draws and the amount of each draw by the School District. In addition, the full faith and credit of the School District is hereby irrevocably pledged for payment of principal of and interest on the Line of Credit and in case of the insufficiency of the 2012/2013 Pledged State Aid, the School District shall pay the Line of Credit from any funds legally available therefor, and, if necessary, levy sufficient taxes on all taxable property in the School District for the payment thereof, subject to applicable constitutional and statutory tax rate limitations. 4. The Superintendent, Assistant Superintendent, Business and Support Services or their designees are hereby authorized and directed to negotiate and execute any and all necessary documentation required to obtain the Line of Credit, including, but not limited to, one or more loan agreements between the School District and the Bank. -2-

4 5. The Authorized Officer or designee thereof is hereby authorized to make application to Treasury for and on behalf of the School District for an order approving the issuance of the Line of Credit and to pay any applicable fee therefor. 6. The President, the Vice President, the Secretary, the Treasurer, the Superintendent or his/her designee and the Authorized Officer are further authorized to execute any documents or certificates necessary to complete the transaction including, but not limited to, any certificates relating to federal or state securities, laws, rules or regulations. 7. The terms of the Line of Credit and the dates and the amounts of the draws on the Line of Credit shall be determined by the Authorized Officer, but in each case within the parameters set forth in Exhibit A to this resolution. 8. The School District further agrees the principal payable on the Line of Credit will not exceed 30% of the amount of state aid payable to the School District for the 2012/2013 fiscal year that has not been received or pledged. 9. The representation of the School District by Miller, Canfield, Paddock and Stone, P.L.C. as note counsel is hereby approved, notwithstanding Miller, Canfield s periodic representation of the Bank and other potential parties to the transaction in unrelated matters. 10. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same hereby are rescinded. AYES: NAYS: Members Members RESOLUTION DECLARED ADOPTED. Secretary, Board of Education -3-

5 The undersigned duly qualified and acting Secretary of the Board of Education of the Grosse Pointe Public School System, County of Wayne, State of Michigan, hereby certifies that the foregoing is a true and complete copy of a resolution adopted by the Board at a regular meeting held on May 21, 2012, the original of which is a part of the Board s minutes and further certifies that notice of the meeting was given to the public pursuant to the provisions of the Open Meetings Act, 1976 PA 267, as amended and that attached hereto as Exhibit B is a true and complete copy of the notice of said meeting posted in accordance with the Revised Municipal Finance Act, being Act 34, Public Acts of 2001, as amended. Secretary, Board of Education -4-

6 EXHIBIT A 1. Estimated 2012/2013 State School Aid allocated for fiscal year ending June 30, 2013: $64,700,000. (Amount to be received from October 1, 2012 through August 31, 2013) 2. Estimated 2012/2013 Pledged State Aid allocated for fiscal year ending June 30, 2013: $64,700,000. (Amount to be received from October 1, 2012 through August 31, 2013). 3. Amount of Line of Credit not to exceed (no more than 30% of #2): $15,000, Authorized Officer: Superintendent, Assistant Superintendent, Business and Support Services or their designee. B-1

7 EXHIBIT B NOTICE OF INTENDED CASH FLOW BORROWING NOTICE IS HEREBY GIVEN that at the meeting of the Board Education of the Grosse Pointe Public School System, County of Wayne, State of Michigan (the School District ), to be held on the 21st day of May, 2012, a decision will be made or discussed with respect to the issuance of the School District s proposed line of credit that will be payable from state aid, but will also contain a limited tax full faith and credit pledge of the School District. Daniel Roeske Secretary Grosse Pointe Public School System 20,147,590.1\ B-1

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