EMA Archive Appliance

Transcription

1 May ew features i versio 3.3 SAN Support The ew EMA versio for the first time allows the itergatio of iscsi, SAN storage systems ad Fibre Chael drives. Moreover, the icluded volume maager lets you combie ad maage the differet storage techologies so that a migratio, elargemet, expasio or a deductio of volumes is ow possible at ay time. Furthermore, EMA ow coects to USB devices. Accout Maagemet Exteded Cosistecy Check for Correct Archivig The ew cosistecy check feature lets admiistrators determie, whether data o exteral resources is properly archived. EMA idetifies existig problems ad ca resolve may of them right away. I additio, EMA geerates a audit report cotaiig iformatio about idetified ad resolved problems. This reportig procedure may be automated. But as it is beig siged ad archived as all the other data it may also serve as documeted compliace evidece ad thereby highlight the extra care you apply whe it comes to dealig with critical busiess data. Delegatio Feature supplemets Roles ad Rights Cocept A ew feature is the delegatio fuctio which supplemets the existig roles ad rights cocept: users ca thereby make their accout available for other users. The fuctio supplies meas to set up from whe to whe access is grated ad what fuctios (browse, dowload, export, etc.) the delegatio may use. This provides a more effective maagemet of multiple user accouts which ca ow be shared betwee several users. Ecoomically Efficiet ad Legally Compliat EMA EMA Appliace Appliace Series Series Feature Feature Overview Overview Series S40 S40Pro S40Pro-M S400M S400Pro-M E1000 E4000 E8000 Protocol POP3 SMTP Access ad research archive Admiistrator User MS Exchage, Scalix, Exim, Sedmail, Postfix Kerio, Ope-Xchage, Lotus Notes GroupWise, Su Edg , Oracle Collaboratio Suite Tobit As yet, EMA automatically lears itelligetly ad without the itervetio of the admiistrators all addresses after the cofiguratio is completed. O this basis, the device sets up EMA accouts which with the ew versio may be grouped ad thus maaged as a master accout. A feature quite useful after address adjustmets or for users with multiple accouts. Bridge mode Router Software for importig (Stadard) Software for importig (Eterprise) Delegatio fuctio Maagemet ad likig of -accouts Support for may autheticatio servers Diverse Sigle Sig-O procedures* Importer eables trasfer of existig data ito the archive for load removal from server ad cliet (Widows oly) Digital sigature for log files Prit to Archive Admiistratio Ituitive web based admiistratio iterface vig products o the market. Ulike covetioal products, EMA archives messages trasparetly ad i their origial form, which thus makes it comply to the regulatios of the Sarbaes-Oxley Act. A extesive ecryptio system ad digital sigatures allow users to verify the autheticity of their messages. LDAP support, e.g. for MS Exchage/MS Active Directory, Lotus Domio Server, OpeLADP, o the basis of idividual users Support of may autheticatio servers, e.g. Radius*, LDAP, Fileserver, SSH, HTTP, etc. Sigle Sig-O (via HTTPS Cliet Certficates, SmartCards, PKI, Kerberos, NTLM or Ticket Server)* NAS shares (UNIX, NFS or Widows resources) SAN support, Fibre Chael (icludig HBA) iscsi Likig ad documet accouts with each other Other All messages from all users will be archived Network coectio (WAN/LAN) Amout of users Plug-I ad forget, o recofiguratio of etwork is eeded Case type *LAN maagemet coectio ot applicable with Fibre Chael optio ad is beig replaced by HBA. Optioally available ARTEC s flagship product is the. Its ease of use ad miimum implemetatio overhead make it oe of the leadig products archi- Archives SMIME/PGP compliat System moitorig tools Icluded uiterrupted flow of busiess. Supports virus protectio ad spam filterig (software ad hardware) Itegratio with Exteral Storage Facilities The ew Eterprise Importer lets you archive huge volumes of existig data which may have accumulated over a loger period of time. The Importer accepts accout lists i text files for IMAP-servers, searches etire file servers for PST-files ad Outlook archives, ad ca automatically import complete Exchage Servers ito the archive by the help of Active Directory queries. Moreover, the Importer provides automated assigmet of accouts ad files to EMA accouts. A prelimiary emulatio secures the success, ad a extesive fial report documets the measures take. appliace solutios i the fields of data maagemet ad IT security, which focus o Possibility of importig existig ito the archive to free resources o servers ad cliets (optioal) Sca to Archive Cofiguratio via cosole ad keyboard Automated Network Admiistrator (ANA) updates/digital sigature Backup ad recovery of cofiguratio data Immediate backup ad outsourcig of archive data o exteral storage of size Additioal backup at secod site The compay headquarters are located i Karbe (ear Frakfurt am Mai) i Importer Eterprise eables extesive bulk import, e.g. import of etire Exchage- or IMAP-servers as well as fully automated scaig ad import of PST files (Widows oly) Documet Archival Eterprise Import Assistat Trasfers Existig Data to the Archive Germay. Fouded i 1995, the compay develops custom hardware, software ad Automatic dowload of ewest software updates, creatio of digital sigatures, moitorig of all security-relevat verificatios, autheticatio, ad remote coectios *HTTPS-Cliet-Certificate, Smart Cards, PKI, Kerberos, NTLM, Ticket Server, optioal feature: icludes Radius autheticatio procedures. Storage group maagemet: Maagemet of iscsi-, Fibre Chael-, ad USB-storage devices for the EMA archive. Secure olie access usig SSL ecryptio No additioal admiistratio required while usig ANA Automated Network Admiistrator Cosistecy cotrol ARTEC Computer GmbH specializes i providig solutios for busiess cotiuity. Restoratio of deleted or lost messages with a sigle mouse click! Rights maagemet for admiistrators Maagemet of access rights for users ARTEC has sigificatly expaded EMA s LDAP support (Lightweight Directory Access Protocol). The LDAP use may ow be cofigured o detail ad be adapted o the basis of each idividual user. As of ow, EMA also supports OpeLDAP. Backup ad storage of archived data o a additioal storage locatio (for a total of two storage locatios) Digital sigatures provided through the ANA Automated Network Admiistrator esure the itegrity of messages Four-Eye-Priciple EMA-Features Easy istallatio with three coectios: WAN, LAN, power for direct itegratio of EMA without additioal software- or system istallatios, alteratively easy itegratio ito existig mail servers, e.g. MS Exchage, Scalix, Exim, Sedmail, Postfix, Kerio, Ope-Xchage, Lotus Notes* (Domio Server for Widows ad Liux), GroupWise, Su Edg , Oracle Collaboratio Suite, Tobit (3rd party-plugi) Highest level of data protectio with ecryptio of all messages (stadard AES techology) Ecryptio of archived data LDAP Support Expaded Storage idepedet archivig o ay storage system (local or exteral storage system, e.g. Widows File Server, UNIX NFSRessources), NAS, SAN*, Fibre Chael*, iscsi* ad USB* Backup ad recovery of archived messages Eterprise full text search ( messages, documets, attachmets) Digital sigature of the cotets of messages ad documets Digital date ad time stamp From ow o EMA users ca beefit from a Sigle-Sig-O-procedure (SSO). I other words: you may log o to EMA directly out of Outlook or your browser without re-eterig your user data. User ames ad passwords do o loger eed to be geerated o-demad i EMA. Istead they are beig checked live agaist the ruig system. Revisio-safe documet archivig with extesive full text search (optioal: Prit to Archive, Sca to Archive) Features Sigle Sig-O Itegrated Idepedet of existig hardware compoets or operatig system eviromets Supported Mail Servers* *Through jouralig mode or extesio of commo mail server fuctios or trasparet mode. Selectio of commo mail server types. Available shortly 3rd party Moder, extesive full-text search i , supported attachmets, ad archived documets Permissio maagemet for admiistrators ad users Flexible ad scalable Four-Eye-Priciple* autheticatio to prevet misuse of archived data Three years of free update service ad support for all models of the EMA-S-series (icludig digital sigature service) Not icluded *optioal extesio Your authorized EMA reseller: ARTEC Computer GmbH // Robert-Bosch-Str. 38 // Karbe // Germay // Tel: +49 (0) // Fax: +49 (0) // ifo@artec-it.de // Web: // Delegatio regulatios: Set up access rights, e.g. for assistats or team members i case of absece, emergecy, field work, etc. EMA S40 Appliace Series EMA E1000 ad S400 Appliace Series EMA E4000 ad E8000 Appliace Series Solutios for Busiess Cotiuity All rights reserved: DE Copyright 2008 ARTEC Computer GmbH. Techology ad solutio provider for data maagemet, storage systems, IT security ad IT services. Trademarks of other suppliers products are the property of the respective ower. All iformatio is subject to errors ad modificatios without advace otice. Ecoomically Efficiet ad Legally Compliat

2 1 The Ower Cotrols Their Persoal Archive A Smart Solutio for ad Documet Archivig The provides a smart solutio for automatic ad log-term archivig of all messages ad documets, ad allows quick ad easy recovery at ay time. Archivig with EMA Easy ad Professioal It oly takes a few miutes to itegrate EMA ito your existig eviromet ad IT ifrastructure. Oce set up correctly, it is immediately ready to be used. EMA works idepedetly of existig hardware compoets or operatig systems used i your orgaizatio. Every icomig ad outgoig message is automatically digitally ecrypted ad siged before it is placed i the archive. Archived messages ca be restored with the click of a butto. Everythig is cofigured through a easy to use web iterface that ca be accessed through ay moder web browser. The ANA Automated Network Admiistrator, ARTEC s free olie server maagemet service, reduces admiistrative tasks to a miimum. Oce set up ad itegrated ito your etwork, EMA will take care of everythig eeded to esure your orgaizatio complies with all relevat laws (GDPdU, Sarbaes-Oxley, Basel II) ad also all commercially relevat requiremets for privacy protectio, storage, ad log-term archivig of messages. Highest Level of Security through Use of the Latest ARTEC- Ecryptio ad Digital Sigature Techologies EMA uses a uique ecryptio system to esure that the cotets of automatically created accout archives ca oly be viewed or restored by the ower of the archived accout. Additioally, archived messages ca oly be accessed from the same EMA hardware that was used to archive them. This prevets access or eve abuse of the archived data by third parties eve if they have admiistrator access. Regardless of where your orgaizatio stores its messages (file servers, data ceters, DVDs, etc.), EMA protects them ad prevets access or abuse by third parties. 2 Digital Sigatures Guaratee Autheticity of Messages I additio to legally ad commercially compliat archivig, EMA creates a digital sigature for each message by usig the ANA Automated Network Admiistrator. The digital sigature ca be used to prove the autheticity of a archived message (icludig all of its attachmets). It also guaratees that the archive was ot maipulated. ARTEC has developed a ew techology that protects the cotets of a message from third parties while it is beig siged Ecoomically Efficiet ad Legally Compliat Complete Protectio of the ad Documet Archive through the ANA Automated Network Admiistrator. This follows the priciple of the ower havig cotrol over their persoal archive; the exteral sigature service does ot preset a security hazard because EMA protects the message ower s privacy. For legally compliat ad documet archivig, it is importat that a orgaizatio follows all obligatios for keepig relevat iformatio archived ad accessible all the time. O the other had, the orgaizatio must ot ivade its employees privacy. By usig the latest techology developed by ARTEC, EMA fulfills all requiremets for compliat archivig of messages (Compliace). Its itelliget system architecture orgaizes the cotets of your archive both sesibly ad flexibly. With its easy to use operatio ad the itelliget maagemet of messages, EMA is a idispesable tool for every small, medium, or large scale of busiess eviromet. If your orgaizatio permits usig for private commuicatio, moitorig commuicatio without the coset or the presece of the employee or their delegate is illegal. Iteral protectio is ecessary whe perso ca access messages of other employees. Extesive Features to Ease Load o Servers ad Cliets EMA facilitates the itegratio ito existig IT ifrastructures as it supports LDAP, Active Directory, as well as mail server eviromets without the eed to purchase or istall additioal hardware or software. Every message archived by EMA ca be deleted from the server or the cliet, which ca strogly decrease the load o the system. Additioally, a itelliget message storage algorithm prevets duplicate copies of message cotets or attachmets from beig stored, which saves storage space. The Prit to Archive page allows you to easily add or remove local or etwork priters. Idividual priter properties allow you to defie exactly how ad whe prit jobs are set to the documet archive. The safe restore process, as well as the migratio of archived data to various storage media (e.g. from hard disks to optical media) make it easy to maage the archive ad facilitate the creatio of log-term data archives. The ew, optioally available import utility assists you i archivig your existig ifrastructure. Prit to Archive Professioal Documet Archival I a Differet Agle Compliat archivig of messages ofte sets special requiremets that caot be met usig covetioal meas of data archival such as backups to a file server, a data ceter, to DVDs, etc. Oly EMA provides a solutio that will guaratee the adherece of two essetial criteria: Mailserver Prit to Archive exteds EMA by turig it ito a complete documet archive. It allows users to securely ad digitally archive either all or a subset of documets while they are pritig them. To use EMA as a documet archive via Prit to Archive, all the admiistrator has to do is to add oe or more existig priters as Archive Priters usig the web iterface. Additioal cliet-side hardware or software chages are ot ecessary. A prit job will be hadled as it was before i.e. the documet will be prited to paper. Additioally however, a digital copy will be stored i the EMA archive. A covetioal paper archive is thus o loger ecessary. I cotrast to work ad cost itesive legacy documet archivig solutios which ormally require extesive kow-how ad a complex archive structure (which usually simply resembles a paper-based archive), Prit to Archive makes archivig easy ad time-savig. The Prit to Archive cocept is very clear: simply archive, search, ad fid. Documets ca quickly ad easily be stored i the archive without additioal sortig or work that has to be doe by the user. I a orgaizatio s IT ifrastructure, this perso is usually the admiistrator, who has more access permissios tha ormal users to esure the stability of the IT eviromet. However, due to the admiistrator s elevated permissios, they ca also violate the orgaizatio s privacy regulatios ad have isight to cofidetial documets. To prevet a sigle admiistrator from havig complete cotrol over the archive, ARTEC has itroduced Four-Eye-Priciple autheticatio with the ew release of EMA. It ehaces the already existig loggig ad security mechaisms (ecryptio, sigatures, log files, etc.) by addig the ability to idividually assig ad maage admiistrator permissios. The Four-Eye-Priciple allows orgaizatios to defie which actios caot be performed by oe perso aloe. To make this possible, EMA uses a role-separatio system that categorizes admiistrators i two groups ad allows the assigmet of differet access permissios to each admiistrator. Certai actios are eabled if members from both groups are logged i. Oce set up ad cofigured, Four-Eye-Priciple autheticatio ca be used to prevet uauthorized access to private data or slowig the appliace dow by executig of time- or memory-itesive operatios, such as restorig or exportig lots of messages or documets. To allow these operatios, two authorized admiistrators must log i. Usig this separatio of power, it is also possible to temporarily exted a user s permissios to allow them to access certai EMA features. This reduces the overall effort for required admiistrators to perform commo operatios such as restorig a complete mailbox. Selected features are limited by makig them require Four-Eye-Priciple autheticatio (i this case the search feature ad the Admiistrator Maagemet page). It is oly possible to access these features whe a secod perso with the required permissios logs o to the archive. This allows large orgaizatios such as baks or isurace compaies to set up user or IT policies easily ad effectively. The possibilities offered by Four-Eye-Priciple autheticatio allow for maximum protectio of the ad documet archive, miimize the risk of performig potetially dagerous operatios ad allow for more security of your orgaizatio s data. Every icomig ad outgoig message or documet is digitally ecrypted by EMA before it is placed i the archive. EMA archives s ad documets idepedetly Simply archive, search, ad fid: The search query ca be exteded or made simpler by clickig the respective buttos. This allows you to create complex search queries to help you fid exactly what you are lookig for. Besides full text search i messages, it is also possible to search iside attachmets ad documets. of storage, i.e. the actual archivig may be doe o ay available SAN or NAS system: Widows Fileserver, UNIX NFS Ressources, Fibre Chael, iscsi ad USB i house or o exteral sites. The existig EMA cache bridges malfuctios of the exteral storage system ad eve serves as a additioal full copy of the archived data i most cases. Search Result: s (icludig attachmets) ad documets are beig listed i their origial form ad may be retrieved by just oe click. EMA adds a digital seal to archived icomig ad outgoig . This allows the appliace to guaratee the autheticity of a message stored i the archive (Certificate of Autheticity). Oly the EMA hardware that ecrypted the archived messages or documets ca restore ad make them legible agai. This elimiates the threat of third parties obtaiig access to archived messages. The Prit to Archive system allows users to archive copies of documets prited to paper. Pritouts ca be automatically, easily, ad securely archived. A selectio of which pritouts are to be archived is also possible. Sca to Archive allows users to add paper documets ito the digital documet archive. Usig the Four-Eye-Priciple autheticatio, it is possible for orgaizatios to limit which features of the archive require a additioal admiistrator or user to log i. Sca to Archive makes it possible to add covetioal paper documets to the secure documet archive. + EMA i mail server mode. The search: The search page s high ease of use makes it easy for users to search for what they are lookig for. Users themselves defie the complexity of the search page ad the search query. Ehaced Security ad Separatio of Power usig the Four-EyePriciple EMA with Four-Eye-Priciple autheticatio eabled: A sigle admiistrator caot access certai features of the archive aloe. EMA i trasparet mode. Easy search ad retrieval with the Eterprise-Full Text Search Usig this system, it is possible to have the appliace require two admiistrators to perform critical tasks o the ad documet archive. Similar to archival, Prit to Archive ecrypts all data stored by EMA, digitally sigs documets with a sigature for uchageable cotet, ad creates a digital date- ad timestamp. This esures that your documets are always protected with maximum security. Prit to Archive gives users defiitive evidece that a documet is geuie ad thus provides a law-abidig documet archive. Additioal tasks that eed to be doe whe usig legacy archivig systems ca be omitted, which leaves users with more time for gettig their work doe. Ecoomically Efficiet ad Legally Compliat EMA with Sca to Archivead Prit to Archive. EMA with Four-Eye-Priciple autheticatio: By addig a additioal admiistrator, access to the archive is grated. The retrieved The retrieved appears i the ibox of the cliet i its origial form icludig all attachmets.

3 1 The Ower Cotrols Their Persoal Archive A Smart Solutio for ad Documet Archivig The provides a smart solutio for automatic ad log-term archivig of all messages ad documets, ad allows quick ad easy recovery at ay time. Archivig with EMA Easy ad Professioal It oly takes a few miutes to itegrate EMA ito your existig eviromet ad IT ifrastructure. Oce set up correctly, it is immediately ready to be used. EMA works idepedetly of existig hardware compoets or operatig systems used i your orgaizatio. Every icomig ad outgoig message is automatically digitally ecrypted ad siged before it is placed i the archive. Archived messages ca be restored with the click of a butto. Everythig is cofigured through a easy to use web iterface that ca be accessed through ay moder web browser. The ANA Automated Network Admiistrator, ARTEC s free olie server maagemet service, reduces admiistrative tasks to a miimum. Oce set up ad itegrated ito your etwork, EMA will take care of everythig eeded to esure your orgaizatio complies with all relevat laws (GDPdU, Sarbaes-Oxley, Basel II) ad also all commercially relevat requiremets for privacy protectio, storage, ad log-term archivig of messages. Highest Level of Security through Use of the Latest ARTEC- Ecryptio ad Digital Sigature Techologies EMA uses a uique ecryptio system to esure that the cotets of automatically created accout archives ca oly be viewed or restored by the ower of the archived accout. Additioally, archived messages ca oly be accessed from the same EMA hardware that was used to archive them. This prevets access or eve abuse of the archived data by third parties eve if they have admiistrator access. Regardless of where your orgaizatio stores its messages (file servers, data ceters, DVDs, etc.), EMA protects them ad prevets access or abuse by third parties. 2 Digital Sigatures Guaratee Autheticity of Messages I additio to legally ad commercially compliat archivig, EMA creates a digital sigature for each message by usig the ANA Automated Network Admiistrator. The digital sigature ca be used to prove the autheticity of a archived message (icludig all of its attachmets). It also guaratees that the archive was ot maipulated. ARTEC has developed a ew techology that protects the cotets of a message from third parties while it is beig siged Ecoomically Efficiet ad Legally Compliat Complete Protectio of the ad Documet Archive through the ANA Automated Network Admiistrator. This follows the priciple of the ower havig cotrol over their persoal archive; the exteral sigature service does ot preset a security hazard because EMA protects the message ower s privacy. For legally compliat ad documet archivig, it is importat that a orgaizatio follows all obligatios for keepig relevat iformatio archived ad accessible all the time. O the other had, the orgaizatio must ot ivade its employees privacy. By usig the latest techology developed by ARTEC, EMA fulfills all requiremets for compliat archivig of messages (Compliace). Its itelliget system architecture orgaizes the cotets of your archive both sesibly ad flexibly. With its easy to use operatio ad the itelliget maagemet of messages, EMA is a idispesable tool for every small, medium, or large scale of busiess eviromet. If your orgaizatio permits usig for private commuicatio, moitorig commuicatio without the coset or the presece of the employee or their delegate is illegal. Iteral protectio is ecessary whe perso ca access messages of other employees. Extesive Features to Ease Load o Servers ad Cliets EMA facilitates the itegratio ito existig IT ifrastructures as it supports LDAP, Active Directory, as well as mail server eviromets without the eed to purchase or istall additioal hardware or software. Every message archived by EMA ca be deleted from the server or the cliet, which ca strogly decrease the load o the system. Additioally, a itelliget message storage algorithm prevets duplicate copies of message cotets or attachmets from beig stored, which saves storage space. The Prit to Archive page allows you to easily add or remove local or etwork priters. Idividual priter properties allow you to defie exactly how ad whe prit jobs are set to the documet archive. The safe restore process, as well as the migratio of archived data to various storage media (e.g. from hard disks to optical media) make it easy to maage the archive ad facilitate the creatio of log-term data archives. The ew, optioally available import utility assists you i archivig your existig ifrastructure. Prit to Archive Professioal Documet Archival I a Differet Agle Compliat archivig of messages ofte sets special requiremets that caot be met usig covetioal meas of data archival such as backups to a file server, a data ceter, to DVDs, etc. Oly EMA provides a solutio that will guaratee the adherece of two essetial criteria: Mailserver Prit to Archive exteds EMA by turig it ito a complete documet archive. It allows users to securely ad digitally archive either all or a subset of documets while they are pritig them. To use EMA as a documet archive via Prit to Archive, all the admiistrator has to do is to add oe or more existig priters as Archive Priters usig the web iterface. Additioal cliet-side hardware or software chages are ot ecessary. A prit job will be hadled as it was before i.e. the documet will be prited to paper. Additioally however, a digital copy will be stored i the EMA archive. A covetioal paper archive is thus o loger ecessary. I cotrast to work ad cost itesive legacy documet archivig solutios which ormally require extesive kow-how ad a complex archive structure (which usually simply resembles a paper-based archive), Prit to Archive makes archivig easy ad time-savig. The Prit to Archive cocept is very clear: simply archive, search, ad fid. Documets ca quickly ad easily be stored i the archive without additioal sortig or work that has to be doe by the user. I a orgaizatio s IT ifrastructure, this perso is usually the admiistrator, who has more access permissios tha ormal users to esure the stability of the IT eviromet. However, due to the admiistrator s elevated permissios, they ca also violate the orgaizatio s privacy regulatios ad have isight to cofidetial documets. To prevet a sigle admiistrator from havig complete cotrol over the archive, ARTEC has itroduced Four-Eye-Priciple autheticatio with the ew release of EMA. It ehaces the already existig loggig ad security mechaisms (ecryptio, sigatures, log files, etc.) by addig the ability to idividually assig ad maage admiistrator permissios. The Four-Eye-Priciple allows orgaizatios to defie which actios caot be performed by oe perso aloe. To make this possible, EMA uses a role-separatio system that categorizes admiistrators i two groups ad allows the assigmet of differet access permissios to each admiistrator. Certai actios are eabled if members from both groups are logged i. Oce set up ad cofigured, Four-Eye-Priciple autheticatio ca be used to prevet uauthorized access to private data or slowig the appliace dow by executig of time- or memory-itesive operatios, such as restorig or exportig lots of messages or documets. To allow these operatios, two authorized admiistrators must log i. Usig this separatio of power, it is also possible to temporarily exted a user s permissios to allow them to access certai EMA features. This reduces the overall effort for required admiistrators to perform commo operatios such as restorig a complete mailbox. Selected features are limited by makig them require Four-Eye-Priciple autheticatio (i this case the search feature ad the Admiistrator Maagemet page). It is oly possible to access these features whe a secod perso with the required permissios logs o to the archive. This allows large orgaizatios such as baks or isurace compaies to set up user or IT policies easily ad effectively. The possibilities offered by Four-Eye-Priciple autheticatio allow for maximum protectio of the ad documet archive, miimize the risk of performig potetially dagerous operatios ad allow for more security of your orgaizatio s data. Every icomig ad outgoig message or documet is digitally ecrypted by EMA before it is placed i the archive. EMA archives s ad documets idepedetly Simply archive, search, ad fid: The search query ca be exteded or made simpler by clickig the respective buttos. This allows you to create complex search queries to help you fid exactly what you are lookig for. Besides full text search i messages, it is also possible to search iside attachmets ad documets. of storage, i.e. the actual archivig may be doe o ay available SAN or NAS system: Widows Fileserver, UNIX NFS Ressources, Fibre Chael, iscsi ad USB i house or o exteral sites. The existig EMA cache bridges malfuctios of the exteral storage system ad eve serves as a additioal full copy of the archived data i most cases. Search Result: s (icludig attachmets) ad documets are beig listed i their origial form ad may be retrieved by just oe click. EMA adds a digital seal to archived icomig ad outgoig . This allows the appliace to guaratee the autheticity of a message stored i the archive (Certificate of Autheticity). Oly the EMA hardware that ecrypted the archived messages or documets ca restore ad make them legible agai. This elimiates the threat of third parties obtaiig access to archived messages. The Prit to Archive system allows users to archive copies of documets prited to paper. Pritouts ca be automatically, easily, ad securely archived. A selectio of which pritouts are to be archived is also possible. Sca to Archive allows users to add paper documets ito the digital documet archive. Usig the Four-Eye-Priciple autheticatio, it is possible for orgaizatios to limit which features of the archive require a additioal admiistrator or user to log i. Sca to Archive makes it possible to add covetioal paper documets to the secure documet archive. + EMA i mail server mode. The search: The search page s high ease of use makes it easy for users to search for what they are lookig for. Users themselves defie the complexity of the search page ad the search query. Ehaced Security ad Separatio of Power usig the Four-EyePriciple EMA with Four-Eye-Priciple autheticatio eabled: A sigle admiistrator caot access certai features of the archive aloe. EMA i trasparet mode. Easy search ad retrieval with the Eterprise-Full Text Search Usig this system, it is possible to have the appliace require two admiistrators to perform critical tasks o the ad documet archive. Similar to archival, Prit to Archive ecrypts all data stored by EMA, digitally sigs documets with a sigature for uchageable cotet, ad creates a digital date- ad timestamp. This esures that your documets are always protected with maximum security. Prit to Archive gives users defiitive evidece that a documet is geuie ad thus provides a law-abidig documet archive. Additioal tasks that eed to be doe whe usig legacy archivig systems ca be omitted, which leaves users with more time for gettig their work doe. Ecoomically Efficiet ad Legally Compliat EMA with Sca to Archivead Prit to Archive. EMA with Four-Eye-Priciple autheticatio: By addig a additioal admiistrator, access to the archive is grated. The retrieved The retrieved appears i the ibox of the cliet i its origial form icludig all attachmets.

4 1 The Ower Cotrols Their Persoal Archive A Smart Solutio for ad Documet Archivig The provides a smart solutio for automatic ad log-term archivig of all messages ad documets, ad allows quick ad easy recovery at ay time. Archivig with EMA Easy ad Professioal It oly takes a few miutes to itegrate EMA ito your existig eviromet ad IT ifrastructure. Oce set up correctly, it is immediately ready to be used. EMA works idepedetly of existig hardware compoets or operatig systems used i your orgaizatio. Every icomig ad outgoig message is automatically digitally ecrypted ad siged before it is placed i the archive. Archived messages ca be restored with the click of a butto. Everythig is cofigured through a easy to use web iterface that ca be accessed through ay moder web browser. The ANA Automated Network Admiistrator, ARTEC s free olie server maagemet service, reduces admiistrative tasks to a miimum. Oce set up ad itegrated ito your etwork, EMA will take care of everythig eeded to esure your orgaizatio complies with all relevat laws (GDPdU, Sarbaes-Oxley, Basel II) ad also all commercially relevat requiremets for privacy protectio, storage, ad log-term archivig of messages. Highest Level of Security through Use of the Latest ARTEC- Ecryptio ad Digital Sigature Techologies EMA uses a uique ecryptio system to esure that the cotets of automatically created accout archives ca oly be viewed or restored by the ower of the archived accout. Additioally, archived messages ca oly be accessed from the same EMA hardware that was used to archive them. This prevets access or eve abuse of the archived data by third parties eve if they have admiistrator access. Regardless of where your orgaizatio stores its messages (file servers, data ceters, DVDs, etc.), EMA protects them ad prevets access or abuse by third parties. 2 Digital Sigatures Guaratee Autheticity of Messages I additio to legally ad commercially compliat archivig, EMA creates a digital sigature for each message by usig the ANA Automated Network Admiistrator. The digital sigature ca be used to prove the autheticity of a archived message (icludig all of its attachmets). It also guaratees that the archive was ot maipulated. ARTEC has developed a ew techology that protects the cotets of a message from third parties while it is beig siged Ecoomically Efficiet ad Legally Compliat Complete Protectio of the ad Documet Archive through the ANA Automated Network Admiistrator. This follows the priciple of the ower havig cotrol over their persoal archive; the exteral sigature service does ot preset a security hazard because EMA protects the message ower s privacy. For legally compliat ad documet archivig, it is importat that a orgaizatio follows all obligatios for keepig relevat iformatio archived ad accessible all the time. O the other had, the orgaizatio must ot ivade its employees privacy. By usig the latest techology developed by ARTEC, EMA fulfills all requiremets for compliat archivig of messages (Compliace). Its itelliget system architecture orgaizes the cotets of your archive both sesibly ad flexibly. With its easy to use operatio ad the itelliget maagemet of messages, EMA is a idispesable tool for every small, medium, or large scale of busiess eviromet. If your orgaizatio permits usig for private commuicatio, moitorig commuicatio without the coset or the presece of the employee or their delegate is illegal. Iteral protectio is ecessary whe perso ca access messages of other employees. Extesive Features to Ease Load o Servers ad Cliets EMA facilitates the itegratio ito existig IT ifrastructures as it supports LDAP, Active Directory, as well as mail server eviromets without the eed to purchase or istall additioal hardware or software. Every message archived by EMA ca be deleted from the server or the cliet, which ca strogly decrease the load o the system. Additioally, a itelliget message storage algorithm prevets duplicate copies of message cotets or attachmets from beig stored, which saves storage space. The Prit to Archive page allows you to easily add or remove local or etwork priters. Idividual priter properties allow you to defie exactly how ad whe prit jobs are set to the documet archive. The safe restore process, as well as the migratio of archived data to various storage media (e.g. from hard disks to optical media) make it easy to maage the archive ad facilitate the creatio of log-term data archives. The ew, optioally available import utility assists you i archivig your existig ifrastructure. Prit to Archive Professioal Documet Archival I a Differet Agle Compliat archivig of messages ofte sets special requiremets that caot be met usig covetioal meas of data archival such as backups to a file server, a data ceter, to DVDs, etc. Oly EMA provides a solutio that will guaratee the adherece of two essetial criteria: Mailserver Prit to Archive exteds EMA by turig it ito a complete documet archive. It allows users to securely ad digitally archive either all or a subset of documets while they are pritig them. To use EMA as a documet archive via Prit to Archive, all the admiistrator has to do is to add oe or more existig priters as Archive Priters usig the web iterface. Additioal cliet-side hardware or software chages are ot ecessary. A prit job will be hadled as it was before i.e. the documet will be prited to paper. Additioally however, a digital copy will be stored i the EMA archive. A covetioal paper archive is thus o loger ecessary. I cotrast to work ad cost itesive legacy documet archivig solutios which ormally require extesive kow-how ad a complex archive structure (which usually simply resembles a paper-based archive), Prit to Archive makes archivig easy ad time-savig. The Prit to Archive cocept is very clear: simply archive, search, ad fid. Documets ca quickly ad easily be stored i the archive without additioal sortig or work that has to be doe by the user. I a orgaizatio s IT ifrastructure, this perso is usually the admiistrator, who has more access permissios tha ormal users to esure the stability of the IT eviromet. However, due to the admiistrator s elevated permissios, they ca also violate the orgaizatio s privacy regulatios ad have isight to cofidetial documets. To prevet a sigle admiistrator from havig complete cotrol over the archive, ARTEC has itroduced Four-Eye-Priciple autheticatio with the ew release of EMA. It ehaces the already existig loggig ad security mechaisms (ecryptio, sigatures, log files, etc.) by addig the ability to idividually assig ad maage admiistrator permissios. The Four-Eye-Priciple allows orgaizatios to defie which actios caot be performed by oe perso aloe. To make this possible, EMA uses a role-separatio system that categorizes admiistrators i two groups ad allows the assigmet of differet access permissios to each admiistrator. Certai actios are eabled if members from both groups are logged i. Oce set up ad cofigured, Four-Eye-Priciple autheticatio ca be used to prevet uauthorized access to private data or slowig the appliace dow by executig of time- or memory-itesive operatios, such as restorig or exportig lots of messages or documets. To allow these operatios, two authorized admiistrators must log i. Usig this separatio of power, it is also possible to temporarily exted a user s permissios to allow them to access certai EMA features. This reduces the overall effort for required admiistrators to perform commo operatios such as restorig a complete mailbox. Selected features are limited by makig them require Four-Eye-Priciple autheticatio (i this case the search feature ad the Admiistrator Maagemet page). It is oly possible to access these features whe a secod perso with the required permissios logs o to the archive. This allows large orgaizatios such as baks or isurace compaies to set up user or IT policies easily ad effectively. The possibilities offered by Four-Eye-Priciple autheticatio allow for maximum protectio of the ad documet archive, miimize the risk of performig potetially dagerous operatios ad allow for more security of your orgaizatio s data. Every icomig ad outgoig message or documet is digitally ecrypted by EMA before it is placed i the archive. EMA archives s ad documets idepedetly Simply archive, search, ad fid: The search query ca be exteded or made simpler by clickig the respective buttos. This allows you to create complex search queries to help you fid exactly what you are lookig for. Besides full text search i messages, it is also possible to search iside attachmets ad documets. of storage, i.e. the actual archivig may be doe o ay available SAN or NAS system: Widows Fileserver, UNIX NFS Ressources, Fibre Chael, iscsi ad USB i house or o exteral sites. The existig EMA cache bridges malfuctios of the exteral storage system ad eve serves as a additioal full copy of the archived data i most cases. Search Result: s (icludig attachmets) ad documets are beig listed i their origial form ad may be retrieved by just oe click. EMA adds a digital seal to archived icomig ad outgoig . This allows the appliace to guaratee the autheticity of a message stored i the archive (Certificate of Autheticity). Oly the EMA hardware that ecrypted the archived messages or documets ca restore ad make them legible agai. This elimiates the threat of third parties obtaiig access to archived messages. The Prit to Archive system allows users to archive copies of documets prited to paper. Pritouts ca be automatically, easily, ad securely archived. A selectio of which pritouts are to be archived is also possible. Sca to Archive allows users to add paper documets ito the digital documet archive. Usig the Four-Eye-Priciple autheticatio, it is possible for orgaizatios to limit which features of the archive require a additioal admiistrator or user to log i. Sca to Archive makes it possible to add covetioal paper documets to the secure documet archive. + EMA i mail server mode. The search: The search page s high ease of use makes it easy for users to search for what they are lookig for. Users themselves defie the complexity of the search page ad the search query. Ehaced Security ad Separatio of Power usig the Four-EyePriciple EMA with Four-Eye-Priciple autheticatio eabled: A sigle admiistrator caot access certai features of the archive aloe. EMA i trasparet mode. Easy search ad retrieval with the Eterprise-Full Text Search Usig this system, it is possible to have the appliace require two admiistrators to perform critical tasks o the ad documet archive. Similar to archival, Prit to Archive ecrypts all data stored by EMA, digitally sigs documets with a sigature for uchageable cotet, ad creates a digital date- ad timestamp. This esures that your documets are always protected with maximum security. Prit to Archive gives users defiitive evidece that a documet is geuie ad thus provides a law-abidig documet archive. Additioal tasks that eed to be doe whe usig legacy archivig systems ca be omitted, which leaves users with more time for gettig their work doe. Ecoomically Efficiet ad Legally Compliat EMA with Sca to Archivead Prit to Archive. EMA with Four-Eye-Priciple autheticatio: By addig a additioal admiistrator, access to the archive is grated. The retrieved The retrieved appears i the ibox of the cliet i its origial form icludig all attachmets.

5 1 The Ower Cotrols Their Persoal Archive A Smart Solutio for ad Documet Archivig The provides a smart solutio for automatic ad log-term archivig of all messages ad documets, ad allows quick ad easy recovery at ay time. Archivig with EMA Easy ad Professioal It oly takes a few miutes to itegrate EMA ito your existig eviromet ad IT ifrastructure. Oce set up correctly, it is immediately ready to be used. EMA works idepedetly of existig hardware compoets or operatig systems used i your orgaizatio. Every icomig ad outgoig message is automatically digitally ecrypted ad siged before it is placed i the archive. Archived messages ca be restored with the click of a butto. Everythig is cofigured through a easy to use web iterface that ca be accessed through ay moder web browser. The ANA Automated Network Admiistrator, ARTEC s free olie server maagemet service, reduces admiistrative tasks to a miimum. Oce set up ad itegrated ito your etwork, EMA will take care of everythig eeded to esure your orgaizatio complies with all relevat laws (GDPdU, Sarbaes-Oxley, Basel II) ad also all commercially relevat requiremets for privacy protectio, storage, ad log-term archivig of messages. Highest Level of Security through Use of the Latest ARTEC- Ecryptio ad Digital Sigature Techologies EMA uses a uique ecryptio system to esure that the cotets of automatically created accout archives ca oly be viewed or restored by the ower of the archived accout. Additioally, archived messages ca oly be accessed from the same EMA hardware that was used to archive them. This prevets access or eve abuse of the archived data by third parties eve if they have admiistrator access. Regardless of where your orgaizatio stores its messages (file servers, data ceters, DVDs, etc.), EMA protects them ad prevets access or abuse by third parties. 2 Digital Sigatures Guaratee Autheticity of Messages I additio to legally ad commercially compliat archivig, EMA creates a digital sigature for each message by usig the ANA Automated Network Admiistrator. The digital sigature ca be used to prove the autheticity of a archived message (icludig all of its attachmets). It also guaratees that the archive was ot maipulated. ARTEC has developed a ew techology that protects the cotets of a message from third parties while it is beig siged Ecoomically Efficiet ad Legally Compliat Complete Protectio of the ad Documet Archive through the ANA Automated Network Admiistrator. This follows the priciple of the ower havig cotrol over their persoal archive; the exteral sigature service does ot preset a security hazard because EMA protects the message ower s privacy. For legally compliat ad documet archivig, it is importat that a orgaizatio follows all obligatios for keepig relevat iformatio archived ad accessible all the time. O the other had, the orgaizatio must ot ivade its employees privacy. By usig the latest techology developed by ARTEC, EMA fulfills all requiremets for compliat archivig of messages (Compliace). Its itelliget system architecture orgaizes the cotets of your archive both sesibly ad flexibly. With its easy to use operatio ad the itelliget maagemet of messages, EMA is a idispesable tool for every small, medium, or large scale of busiess eviromet. If your orgaizatio permits usig for private commuicatio, moitorig commuicatio without the coset or the presece of the employee or their delegate is illegal. Iteral protectio is ecessary whe perso ca access messages of other employees. Extesive Features to Ease Load o Servers ad Cliets EMA facilitates the itegratio ito existig IT ifrastructures as it supports LDAP, Active Directory, as well as mail server eviromets without the eed to purchase or istall additioal hardware or software. Every message archived by EMA ca be deleted from the server or the cliet, which ca strogly decrease the load o the system. Additioally, a itelliget message storage algorithm prevets duplicate copies of message cotets or attachmets from beig stored, which saves storage space. The Prit to Archive page allows you to easily add or remove local or etwork priters. Idividual priter properties allow you to defie exactly how ad whe prit jobs are set to the documet archive. The safe restore process, as well as the migratio of archived data to various storage media (e.g. from hard disks to optical media) make it easy to maage the archive ad facilitate the creatio of log-term data archives. The ew, optioally available import utility assists you i archivig your existig ifrastructure. Prit to Archive Professioal Documet Archival I a Differet Agle Compliat archivig of messages ofte sets special requiremets that caot be met usig covetioal meas of data archival such as backups to a file server, a data ceter, to DVDs, etc. Oly EMA provides a solutio that will guaratee the adherece of two essetial criteria: Mailserver Prit to Archive exteds EMA by turig it ito a complete documet archive. It allows users to securely ad digitally archive either all or a subset of documets while they are pritig them. To use EMA as a documet archive via Prit to Archive, all the admiistrator has to do is to add oe or more existig priters as Archive Priters usig the web iterface. Additioal cliet-side hardware or software chages are ot ecessary. A prit job will be hadled as it was before i.e. the documet will be prited to paper. Additioally however, a digital copy will be stored i the EMA archive. A covetioal paper archive is thus o loger ecessary. I cotrast to work ad cost itesive legacy documet archivig solutios which ormally require extesive kow-how ad a complex archive structure (which usually simply resembles a paper-based archive), Prit to Archive makes archivig easy ad time-savig. The Prit to Archive cocept is very clear: simply archive, search, ad fid. Documets ca quickly ad easily be stored i the archive without additioal sortig or work that has to be doe by the user. I a orgaizatio s IT ifrastructure, this perso is usually the admiistrator, who has more access permissios tha ormal users to esure the stability of the IT eviromet. However, due to the admiistrator s elevated permissios, they ca also violate the orgaizatio s privacy regulatios ad have isight to cofidetial documets. To prevet a sigle admiistrator from havig complete cotrol over the archive, ARTEC has itroduced Four-Eye-Priciple autheticatio with the ew release of EMA. It ehaces the already existig loggig ad security mechaisms (ecryptio, sigatures, log files, etc.) by addig the ability to idividually assig ad maage admiistrator permissios. The Four-Eye-Priciple allows orgaizatios to defie which actios caot be performed by oe perso aloe. To make this possible, EMA uses a role-separatio system that categorizes admiistrators i two groups ad allows the assigmet of differet access permissios to each admiistrator. Certai actios are eabled if members from both groups are logged i. Oce set up ad cofigured, Four-Eye-Priciple autheticatio ca be used to prevet uauthorized access to private data or slowig the appliace dow by executig of time- or memory-itesive operatios, such as restorig or exportig lots of messages or documets. To allow these operatios, two authorized admiistrators must log i. Usig this separatio of power, it is also possible to temporarily exted a user s permissios to allow them to access certai EMA features. This reduces the overall effort for required admiistrators to perform commo operatios such as restorig a complete mailbox. Selected features are limited by makig them require Four-Eye-Priciple autheticatio (i this case the search feature ad the Admiistrator Maagemet page). It is oly possible to access these features whe a secod perso with the required permissios logs o to the archive. This allows large orgaizatios such as baks or isurace compaies to set up user or IT policies easily ad effectively. The possibilities offered by Four-Eye-Priciple autheticatio allow for maximum protectio of the ad documet archive, miimize the risk of performig potetially dagerous operatios ad allow for more security of your orgaizatio s data. Every icomig ad outgoig message or documet is digitally ecrypted by EMA before it is placed i the archive. EMA archives s ad documets idepedetly Simply archive, search, ad fid: The search query ca be exteded or made simpler by clickig the respective buttos. This allows you to create complex search queries to help you fid exactly what you are lookig for. Besides full text search i messages, it is also possible to search iside attachmets ad documets. of storage, i.e. the actual archivig may be doe o ay available SAN or NAS system: Widows Fileserver, UNIX NFS Ressources, Fibre Chael, iscsi ad USB i house or o exteral sites. The existig EMA cache bridges malfuctios of the exteral storage system ad eve serves as a additioal full copy of the archived data i most cases. Search Result: s (icludig attachmets) ad documets are beig listed i their origial form ad may be retrieved by just oe click. EMA adds a digital seal to archived icomig ad outgoig . This allows the appliace to guaratee the autheticity of a message stored i the archive (Certificate of Autheticity). Oly the EMA hardware that ecrypted the archived messages or documets ca restore ad make them legible agai. This elimiates the threat of third parties obtaiig access to archived messages. The Prit to Archive system allows users to archive copies of documets prited to paper. Pritouts ca be automatically, easily, ad securely archived. A selectio of which pritouts are to be archived is also possible. Sca to Archive allows users to add paper documets ito the digital documet archive. Usig the Four-Eye-Priciple autheticatio, it is possible for orgaizatios to limit which features of the archive require a additioal admiistrator or user to log i. Sca to Archive makes it possible to add covetioal paper documets to the secure documet archive. + EMA i mail server mode. The search: The search page s high ease of use makes it easy for users to search for what they are lookig for. Users themselves defie the complexity of the search page ad the search query. Ehaced Security ad Separatio of Power usig the Four-EyePriciple EMA with Four-Eye-Priciple autheticatio eabled: A sigle admiistrator caot access certai features of the archive aloe. EMA i trasparet mode. Easy search ad retrieval with the Eterprise-Full Text Search Usig this system, it is possible to have the appliace require two admiistrators to perform critical tasks o the ad documet archive. Similar to archival, Prit to Archive ecrypts all data stored by EMA, digitally sigs documets with a sigature for uchageable cotet, ad creates a digital date- ad timestamp. This esures that your documets are always protected with maximum security. Prit to Archive gives users defiitive evidece that a documet is geuie ad thus provides a law-abidig documet archive. Additioal tasks that eed to be doe whe usig legacy archivig systems ca be omitted, which leaves users with more time for gettig their work doe. Ecoomically Efficiet ad Legally Compliat EMA with Sca to Archivead Prit to Archive. EMA with Four-Eye-Priciple autheticatio: By addig a additioal admiistrator, access to the archive is grated. The retrieved The retrieved appears i the ibox of the cliet i its origial form icludig all attachmets.