Conferencing & Events

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1 Conferencing & Events We offer multifunctional conferencing facilities in an unforgettable setting, with 3 venue options designed to cater your group s individual needs, and FREE WI-FI The Makhonjwa Conference Centre can seat up to 200 delegates. This modern structure is a slight departure from the African inspired theme of the other buildings at the lodge in order to bring in the clean lines and light best suited to dress the venue for a wide variety of functions. This venue can be partitioned into 2 smaller areas that can house groups of 40 or more delegates in size. The massive deck that runs along the front of the building faces out onto vastly inspiring views and is the ideal setting for revitalizing breaks and informal mingling. The Conference Room Hire Rate includes the provision of Stationery for the delegates; water and mints; and Flipchart. We charge an additional fee for Audio Visual equipment such as TV/DVD Player; Data Projector; Microphone & P.A. System.

2 Private Dining Area Maguga Lodge also offers 2 Private Dining rooms, housing 10 and 15 delegates respectively. These are ideal for board meetings and workshops as well as Management Retreats. Catering Maguga Lodge offers 4 comprehensive Buffet Menu Options for groups of 30 Pax or more. These allow the guest to tailor their menu according to their specific tastes and budget. Also available on request are Set Menu options for groups of less than 30 Pax. Accommodation In terms of Lodge accommodation, we have a total of 36 well appointed rooms. The facilities in these rooms are as follows: Lodge Accommodation: Rooms with Double Beds Rooms with Twin Beds Rooms with King Beds Family Unit (sleeps 4) Fishermen s Cottage (Sleeps 4) 4 Rooms 26 Rooms 12 Rooms 1 Room 1 Unit All rooms are equipped with: Satellite Television (DSTV) Tea/Coffee Making Facilities Hair Dryers available on request En-Suite Bathroom with Shower Air Conditioner Semi-Private Patio

3 Rates All of our venues are equipped with standard conference equipment such as flip charts and individual stationery. We offer a variety of refreshments options for tea breaks. Our packages include Lunch, Dinner, Bed & Breakfast served either as buffet or Set Menu depending on the group size. For a detailed quote, please contact our reservations department at info@magugalodge.com Our All Inclusive package includes Accommodation, Lunch, Dinner, Breakfast, as well as all conference Teas; Stationery and refreshments. It does not include Soft Drinks, as these are quoted separately. In addition, we include a 1hr Boat Ride followed by a Braai Dinner on the last night the delegates are in residence at the lodge. An alternative option is to have a light finger lunch on the boat on the last day of the conference. Other onsite activities include Volleyball, Table Tennis, Darts, Giant Outdoor Chess board, as well as a selection of board games including 30 Seconds, and Monopoly. DJ Entertainment and Karaoke options are available at an additional cost.

4 Terms & Conditions for Group & Conference Reservations 1. Bookings: 1.1 All Reservations are considered provisional (not confirmed) until a 50% Deposit has been received, or in the case of Pre-Approved Credit Clients, on receipt a valid Purchase Order 1.2 Should accommodation be needed as part of the service, a rooming list of all participants needs to be received by the Lodge 7 days prior to the date of arrival. Any special dietary requirements should also be indicated on the rooming list 2. Payment: 2.1 Full payment of the balance due must be received within 7 days of invoice or else within 30 working Days of invoice for Pre-Approved Credit Clients. 3. Amendments by the Client: 3.1 Amendments to the reservation must be confirmed to the Lodge in writing 3.2 Final numbers for catering purposes must be confirmed to the hotel at least 48 hours prior to arrival. Please note that these numbers will be guaranteed reservations and will therefore be charged. 4. Cancellations by Client: In the unfortunate circumstance that you have to cancel or postpone your confirmed reservation at any time prior to the intended date; the Lodge will make every reasonable effort to re-sell the facilities on your behalf. The Lodge reserves the right to charge the following cancellation fees where there has been a reduction in numbers or a full cancellation on the reservation and where the facilities and/ or services have not been resold: Over 28 Days before the group s arrival at the Lodge; the Client has the right to cancel or amend the group s accommodation or commit themselves to the number of rooms required 14 Days prior to the arrival date, the client has the right to cancel 10% of the rooms reserved as per the reservation without any penalty. If however, more than 10% of the rooms originally reserved are cancelled, the Lodge reserves the right to levy a charge equivalent to 50% of the accommodation costs for one night Within 10 days before the arrival, the hotel reserves the right to levy a cancellation fee equivalent to 100% of the full accommodation costs for the booking or part thereof if some of the rooms have been cancelled Any cancellations or postponements should be advised to the Lodge by the Client in writing.

5 Should you require a quotation for your conferencing needs, please do not hesitate to contact our Reservations Department on /6 or via at info@magugalodge.com We look forward to hosting you and the rest of your team at Maguga Lodge in the not too distant future. For more information, and a quote, please contact our reservations department on E: info@magugalodge.com T: (+268) /6 F: (+268) /2 S: maguga.lodge GPS Coordinates: 26 4' 47" S 31 15' 6" E