Expression of Interest for Empanelment Of Film Producer/ Film Production Agency

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1 Axom Sarba Siksha Abhiyan Mission Kahilipara, Guwahati -19 EOI No.SSA/CP/RTE-Campain-52/2011/PT/4923 Date : DOCUMENT Expression of Interest for Empanelment Of Film Producer/ Film Production Agency Rs 500/- Address for Communication : Office of the Mission Director, Axom Sarba Siksha Abhiyan Mission Kahilipara, Guwahati -19 Phone No , Fax : &

2 Axom Sarba Siksha Abhiyan Mission Kahilipara, Guwahati -19 Section I Invitation for Expression of Interest for Empanelment Of Film Producer/Film Production Agency 1. Mission Director, SSA, Assam invites Expression of Interest from Film Production Companies/Film Producers for production of TV serial on RTE 2. Interested Agencies may obtain further information from the office of the Mission Director, Axom Sarba Siksha Abhiyan Mission, Kahilipara, Guwahati 19, Assam. Phone No , / Fax : , / & 3. A complete set of documents may be purchased by an interested eligible Company/film Producer on submission of a written application to the above and upon payment of a nonrefundable fee of Rs (one thousand) only in cash or by Demand Draft in favour of the Mission Director, Axom Sarba Siksha Abhiyan Mission, Kahilipara, Guwahati Interested Companies/Film producers agencies are required to submit the Technical and Commercial Bids in separate sealed envelopes. The Technical Bid alongwith the detailed terms and conditions will have to submit in one envelop, while the Commercial Bid will have to be furnished in the second sealed envelope. The Technical and Commercial Bid must put in the third envelop and must be dropped in the tender box in the office of the Mission Director, Axom Sarba Siksha Abhiyan Mission, Kahilipara, Guwahati -19. All the envelop must contain the EOI reference and should be addressed to the Mission Director, Axom Sarba Siksha Abhiyan Mission, Kahilipara, Guwahati The envelope containing the Technical Bid will be opened on the specified date and time in presence of Bidders or their authorised representatives who choose to attend. In the event of the date specified for bid receipt and opening being declared as a holiday for Axom Sarba Siksha Abhiyan Mission, Assam, the due date for submission and opening of bids will be the following working day at the appointed time. 6. The summary of various activities with regard to this invitation of bids are listed in the table below: 1 BID REFERENCE 2 Date of commencement of issue of EOI documents EOI No.SSA/CP/RTE-Campain- 52/2011/PT date Last date and time for purchase of EOI documents Last date & Time for submission of Proposal up-to 2.00 pm 5 Date & Time for opening of Proposal 6 Place of submission of proposal Office of the Mission Director Axom Sarba Siksha Abhiyan Mission, Kahlipara, Guwahati The Mission Director, Axom Sarba Siksha Abhiyan Mission reserves the right to accept or reject any proposal and to annul the EOI process and reject all proposals at any time, without thereby incurring any liability to the affected Agency or Agencies, or any obligation to inform the affected Agency or Agencies of the grounds for the Purchaser s action. Mission Director Axom Sarba Siksha Abhiyan Mission, Page 2 of 10

3 SECTION II : INSTRUCTION TO AGENCIES A. INTRODUCTION 1. Eligible Agency 1.1 This Invitation for Expression of Interest (EOI) is open only to reputed Film Production Companies/Film producers having minimum annual turnover of Rs Lacs in each financial year during the last three financial years (turnover of , , only) from production. For purpose of annual turnover for the financial year , the Agency can submit CA certificate for , if the audited reports are not ready. 1.2 All proposals must be accompanied by required documents and submitted on the prescribed date, at a place and time given in this document. Proposals submitted without documents will be summarily rejected. 1.3 Scope of Work : i. Production of 30 minutes serialised episode on RTE appropriate for telecasting through Doodarshan Kendra/other electronic media. ii. iii. iv. Scripts of the episodes are to cover different themes on RTE, highlighting Success stories on elementary education of different parts of the State, to be specified by the purchaser. Production includes man power all requirements, TA/DA etc. for production unit, shooting, editing & submission of film in BITA format Minimum 20 episodes will be awarded to a selected production unit/agency v. Works are to be completed within the specified time limit, to be given by the purchaser. Page 3 of 10

4 B. QUALIFICATION CRITERIA 1. This Invitation for Expression of Interest (EOI) is open only to reputed Film Production Companies/Film producers having minimum annual turnover of Rs Lacs in each financial year during the last three financial years (turnover of , , only) from production. For purpose of annual turnover for the financial year , the Agency can submit CA certificate for , if the audited reports are not ready. 2. The prospective film production company/producer must be empanelled by the Doordarshan Kendra Setup in the State of Assam under Prasar Bharati (Broadcasting Corporation of India, Govt. of India) 3. The Film Production Companies/Film producers must have 10 (Ten) years experience in the field of Film production within the state of Assam. 4. The Film Production Companies/Film producers must have experience of similar nature of works in any Govt. Department/Commission Programme of Doordarshan Kendra who has executed similar types of work of order value of Rs (Rupees Ten Lacs) only during the last three years period. The company/producer shall have to submit supporting evidence of the work. 5. The Film Production Companies/Film producers should furnish the information on all past works and satisfactory performance 6. The empanelled Agencies shall have to submit bid for advertisement for which SSA, Assam will provide a prescribed bidding document for particular/different advertisement. 7. The selected agency shall have to deposit performance security equivalent to 5% of the ordered value. The performance security shall have to submit in the form of Demand Draft from a Nationalised/ Scheduled Bank drawn in favour of Mission Director, Axom Sarba Siksha Abhiyan Mission, payable at Guwahati 8.. All bids submitted shall also include the following information. (i) Attested Copies of documents defining the constitution or legal status, place of registration and principal place of business etc. (ii) The Film Production Companies/Film producers should furnish a brief write-up, backed with adequate data, explaining his available capacity and experiences. (iii) (iv) (v) (vi) The Film Production Companies/Film producers should clearly confirm that all the facilities and manpower exist to execute such type of work. Reports on financial standing of the Agency such as profit and loss statements, balance sheets and auditor s report for the past three years, bankers certificates, etc. A certificate duly authenticated by the Competent Authority (a Gazetted Officer of the Industry, Commercial Taxes or Central Excise Deptt. for certifying the documentary evidence) of the area where the Agencies firm is located showing the capacity for execution of work. Self affidavit specifically certifying by the agency that the agency has the capability to execute the order of requirement in schedule. 14. Sealing and marking of Bids 14.1 The Film Production Companies/Film producers shall seal the Technical and Commercial Bids in separate inner envelopes, duly marking the envelopes as Technical Bid and Commercial Bid. He/She shall then place both the inner envelopes in an outer envelope. Page 4 of 10

5 14.2 The inner and outer envelopes shall be: (a) (b) Addressed to the Purchaser at the following address: Mission Director Axom Sarba Siksha Abhiyan Mission, Kahlipara, Guwahati- 19 Bear the Name, the Invitation for Bids (IFB) title and number, and a statement Do not open before (date and time as specified in Invitation for Bids (Section I)) The inner envelope shall also indicate the name and address of the Bidder to enable the bid to be returned unopened in case it is declared late If the outer envelope is not sealed and marked as required by Axom Sarba Siksha Abhiyan Mission, the Purchaser will assume no responsibility for the bid s misplacement or premature opening. 3. Payment 1. The Film Production Companies/Film producers request (s) for payment shall be made to the Axom Sarba Siksha Abhiyan Mission in writing, accompanied by an invoice describing, as appropriate, Services performed, and by documents submitted and up-to fulfillment of other obligations stipulated in the Contract to be executed with the company/agency. 4. Appellate Law 4.1 The Contract shall be interpreted in accordance with the laws of the land. All legal matters shall be settled by any Court under the jurisdiction of the Hon ble Gauhati High Court Page 5 of 10

6 SECTION III : Proforma for Performance Statement (for a period of last ten years) Order placed by (full address of Purchaser) 1 Order No. And Date Description Film/Serial Value of Order Target Date & Date of completion. Remarks indicating reasons for late delivery, if any Has the work satisfactory? (Attach a certificate from the Purchaser/Consignee) Signature and Seal. Page 6 of 10

7 National Competitive Bidding SECTION IV INFORMATION FORM (All the information desired below is compulsory) 1. Name & Address of the company/producer: 2. Telephone Number: 3. Fax Number: 4. Address: 5. Sales Tax Registration No/ TIN/ GRN No.: 6. Service Tax Registration No: 7. PAN No: 8. Validity Offered for: days. We agree with all the terms and conditions prescribed in the Document. Signature of the Agency : Date : 7

8 SECTION V Statement showing machinery & equipments Sl No Particular of machinery & equipment Quantity All the machinery & equipments in running conditions and not hired. Signature of the company/producer. Date: 8

9 SECTION VI BID FORM & PRICE SCHEDULE (to be submitted in the bidders letter pad/ bidders bid form alongwith the commercial bid only) To Date : The Mission Director, Axom Sarba Siksha Abhiyan Mission, Kahilipara, Guwahati-19, Assam Gentlemen, Having examined the Bidding Documents, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to execute.. (Description of Goods and Services) in conformity with the said bidding documents for the sum of.. (Total bid amount in words and figures) in accordance with the Schedule of prices attached herewith and made part of this bid. We undertake. If our bid is accepted, to deliver the work/service in accordance with the delivery schedule specified in the Schedule of Requirements. If our bid is accepted, we will obtain the guarantee of a bank in a sum equivalent of 5 (five) percent of the Contract value for the due performance of the Contract, in the form prescribed by the Purchaser. We agree to abide by this bid for a period of 90 (ninety) days after the date fixed for bid opening under Clause 14 of the Instruction to Bidders and it shall remain binding upon us and may be accepted at any time before the expiration of that period. Until a formal contract is prepared and executed, this bid, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us. We understand that you are not bound to accept the lowest or any bid you may receive. Dated this day of 20. (Signature) (in the capacity of) Duly Authorised to Sign Bid For And On Behalf Of 9

10 SECTION VI PRICE SCHEDULE (to be submitted in the bidders letter pad/ bidders bid form alongwith the commercial bid) Name & Address of the Bidder: Telephone & Fax No: Sl No Item Rate 1 TV serial of 30 minute duration per episode (Rate should be quoted inclusive of all taxes including service taxes if any) Total Bid Price in Rs.: In Words: Signature of Bidder: Name : Business Address: Place : Date : 10

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