TERMS & CONDITIONS FOR THE REPAIR AND MAINTENANCE CONTRACT

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1 1. Tenders are invited from the firm, duly registered with the Income Tax & Sales Tax Departments. Tender will be made according to PPRA Rules Firm will submit profile of infrastructure, workshop technical capability for repair of Air Conditioners. 3. Bids will be submitted in sealed packet (single stage -two envelopes method) containing two sealed envelopes. One envelope will bear TECHNICAL PROPOSAL other FINANCIAL PROPOSOAL. Initially only technical proposal will be opened by the Tender Opening Committee. 4. Any offer not received as per terms and conditions of the tender enquiry is liable to be rejected. offer shall be considered if: i. Tender form not purchased from Medical Superintendent (AHF). ii. Received after the last date and time of receipt. iii. The tender is unsigned. iv. The tender is ambiguous/tempered v. The offer is conditional. vi. The offer is from a firm already black listed or suspended. vii. The offer is received by Telegram/Fax/ viii. The offer not confirming the specifications as per tender inquiry. ix. Received without Earnest Money. 5. The contract will be for one year and will start when the firm gives in writing that the work has initiated. Written Performa for each ward Air Conditioners will be necessary for payment. 6. At least one technical person from firm will stay in the hospital round the clock. 7. The firm will be responsible to make functional Air Conditioner within 24 hours. 8. The firm will respond to any call immediately. 9. Payment will be made on monthly installment basis subject to satisfactory report by end user. 10. A Performa duly signed by AMS (Services) will be necessary for each Ward Air Conditioners containing detail for service/maintenance of Air Conditioners. This will be necessary for payment purpose. 1

2 11. A list of engaged personals technically qualified in the field of repair of Air Conditioners alongwith their bio-data. 12. Firm should have five year experience in repair & maintenance of Air Conditioners in Government Institutions / Private Department. 13. Firm will also quote rates of spare parts according to list. 14. The warranty of replaced parts will be one year after its replacement. 15. New Parts will be inspected/ verified by foreman workshop/ AMS Services before installed. 16. Replaced parts should be returned by firm alongwith certificate that parts are genuine, brand new and of original make. 17. If any defective parts are replaced, it will be verified by committee. Old parts will be returned to store. 18. The firm will give back all Air Conditioners to Allied Hospital, Faisalabad in working condition after completion of contract. 19. If firm does not fulfill terms and condition of contract, its contract will be canceled and security will be forfeited. 20. Rates should include all taxes. Firm will not be allowed to charge additional sales tax for replaced parts and submit sale tax invoice. 21. The firm will return replaced parts and provide certificate of genuineness of spare parts. 22. Security will be released after expiry of contract period. 23. In case of non-completion of contract, the security will be forfeited and firm will be declared black listed. 24. The rates should be quoted both in words as well as in figures. Tenderers are required to furnish Earnest 2% in shape of CDR which will be released on the completion of contract. 25. The successful tenderer will be required to furnish Performance Security 05% in the form of CDR in favour of Medical Superintendent, Allied Hospital, Faisalabad before issuance of work order which will be refunded/ 2

3 returned to the tenderer after satisfactory completion warranty period. In case of failure the same will be forfeited. 26. i. In case the offer is withdrawn, amended or revised during the ii. validity period of the offer, the Earnest Money is liable to be forfeited. In case contractor fails to execute the contract in accordance with the terms and conditions laid down, the security shall be forfeited. 27. Offers must be quoted on the prescribed tender form Cash Receipt in original for purchased of tender must be attached with the offer. 28. Tender should be addressed to the Medical Superintendent, Allied Hospital, Faisalabad 29. The successful tenderer will sign a contract with Hospital. 30. Acceptance / rejection of technical officer will be on the basis of evaluation criteria. 3 Medical Superintendent Allied Hospital, Faisalabad

4 4 KNOCK OUT CLAUSES S. DETAIL If # 1 Original receipt for the purchase of tender t attached 2 Minimum one year business experience t attached 3 Terms & conditions of tender not duly signed & t attached stamped. 4 Company profile including engineering and t attached managerial capabilities (technical staff & repair workshop) 5 Affidavit on judicial paper of worth Rs. 100/- that t attached The firm is not black listed on any grounds what so ever. 6 Bank statement / balance sheet, NTN & STN certificate t attached

5 BID PAPERS (CHECK LIST) TECHNICAL PROPOSAL 1. Invitation of Bid 2. Bid Performa (duly signed & stamped in accordance with PPRA Rules 2014) 5 3. Terms & conditions singed & stamped by bidder 4. Original purchase receipt of bid documents 5. Attested copy of C.N.I.C. 6. Technical proposal / offer of quoted items 7. Affidavit (on judicial paper) i) Goods / Services supplied are to be provided by bidder in accordance with Government instruction. ii) iii) He is not legally penalized Firm / he has not provided these stores below this price if so, he is legally bound to pay rate difference if his bid is accepted. 8. Income Tax registration certificate (attested copy) 9. Sales Tax registration certificate (attested copy) 10. Bank statement / Audited balance sheet 11. Experience certificate of the firm (attested copy) 12. Attested copy of valid manufacturing or any other license imposed by Govt. (if applicable) 13. Attested copy of permanent technical staff & their degrees / certificates 14. Certificate of company s own workshop 15. Attested copy of international certification (if any) 16. Documentary evidence of business experience

6 6 BID PAPERS (CHECK LIST) FINANCIAL PROPOSAL 1. Financial Proposal (Price Schedule) 2. Bid Security (CDR) 2% of Total price (offered)

7 AUTHORITY LETTER 7 We M/S do hereby authorize Mr./Miss/ Mrs. to attend the meetings, negotiate on prices, receive letters & bid securities (for tenders Allied Hospital Faisalabad on behalf of our firm. The particulars of authorized person are given below. Name of authorized person Designation C.N.I.C.. Mailing Address Contract. (land line) Contract. (Mobile) Address Dated Stamp NOTE:- In case of change of authorized person must be informed to Medical Superintendent, Allied Hospital, Faisalabad in writing.

8 8 BID EVALUATION CRITERIA FOR TENDERS For the purpose of determining the lowest evaluated bid, facts other than prices such as past performance, financial soundness & other details as the procuring agency, at its discretion, may consider appropriate, shall be taken into consideration. The following merit point system for weighing evaluation factors / criteria can be applied for the TECHNICAL PROPOSALS. The point score shall be mentioned in the BID EVALUATION REPORT. MERIT POINT SYSTEM Technical Evaluation of repair and maintenance contract of AC 04 & 40 Ton SR. EVALUATION CRITERIA POINTS NO. DOCUMENTS REQUIRED 1. Financial Position / Soundness i. Income Tax paid Statement (15 ii Bank Statement (10) 25 i. Attested copy of Income Tax Registration certificate ii. Attested copy of Income Tax return (last two years) iii. Attested copy of bank statement & income tax return of last 2 years. 2. Experience of Repair 5 years 25 Teaching Institution, Health Department 3. Qualification / Technical staff of the company / firm A) Technical staff i. At least two technical staff members ii. One additional point for every additional technical staff member shall be granted NOTE: Qualification points i. B.sc Degree in Engineering from recognized university ii. M.sc or Higher degree in Engineering from recognized university. 25 i. Attach complete detail of Technical staff ii. Attach attested copies of degrees of technical staff te: i. zero point will be awarded in case bidder fails to provide attested copies of degrees of the technical staff. ii. B. Tech will not be considered for additional points (qualification points) Total Points 75 Qualifying points 50 The bid will not be considered for marking of points if technically rejected by Technical Advisory Committee or does not comply to required specification.

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