SOFTWARE TECHNOLOGY PARKS OF INDIA

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1 SOFTWARE TECHNOLOGY PARKS OF INDIA Block DP, Plot-5/1, Sector-V, Salt Lake, Kolkata NOTICE INVITING QUOTATION FOR SUPPLY OF MS OFFICE 2013 SOFTWARE AT STPI KOLKATA Ref. No. STPI/KOL/PUR-16/2015/QTN-68 Software Technology Parks of India, Kolkata, invites sealed quotations from reputed Authorized Partners / Dealers for supply of MS Office 2013 Software at STPI-Kolkata. The interested agency / firm may purchase the tender documents Ref. No. STPI-KOL/PUR- 16/2015/QTN-68 Dated: , containing eligibility criterion, scope of work, terms and conditions etc. from the office of the Additional Director & Officer-in-Charge, Software Technology Parks of India, Plot No. 5/1, Block DP, Sector-V, Salt Lake, Kolkata , West Bengal on any working day from dt: to dt: between 11:00 a.m. to 4:00 p.m. on payment of Rs (Rupees Five Hundred Only) or can be downloaded from website / Those who download the tender document from website should enclose an additional DD for Rs along with a DD as EMD for Rs. 5, (Rupees Five thousand only) in favor of Software Technology Parks of India, Payable at Kolkata in the bid envelope. The last date of submission of bid is 19/03/2015 on or before AM and bids will be opened on the same day at AM. STPI reserves the rights to cancel the bid are any part thereof at any time without assigning any reason thereof. Manjit Nayak Addl. Director & OIC STPI Kolkata

2 BASIC DETAILS 1. Enquiry No. and date Ref:-STPI/KOL/PUR-16/2015/QTN-68 Date: 27 th February, Scope of Work Supply of 10 Nos. of Microsoft Office 2013 Standard Edition 3. Correspondence address 4. Telephone Additional Director, Software Technology Parks of India, Plot 5/1, Block DP, Sector-V, Salt Lake, Kolkata , West Bengal. Tel: / 3798 Fax: Validity of bids 90 Days from the date of submission 6. Last date for submission of BID 19 th March 2015 on or before 11:00 AM 7. Data and time of Bid opening 8. EMD Details 19 th March 2015 at 11:30 AM Amount Rs.5,000/- in favor of Software Technology Parks of India Payable at Kolkata in the form of DD only. 9. Other information Single cover Techno-Commercial bid. Signature & Seal of the Bidder Page 2 of 7

3 GENERAL TERMS & CONDITIONS 1. Quotations must be submitted in a single sealed cover at our Office. The words QUOTATION FOR SUPPLY OF MS OFFICE 2013 SOFTWARE AT STPI KOLKATA should be clearly written on the top of this cover. 2. The quotation should be accompanied by an Earnest Money of Rs. 5,000/- (Rupees Five Thousand Only) in the form of Demand Draft drawn in favor of Software Technology Parks of India payable at Kolkata from any of the commercial banks in an acceptable form safeguarding STPI s interest only, without which the quotations will not be considered. The EMD of unsuccessful bidders shall be refunded after the finalization of contract /order. The quotation received without earnest money shall be summarily rejected. 3. If there is no requirement to submit Security Deposit then the EMD of successful bidder shall be refunded with the last payment to be made to the contractor. 4. Bids received in any other form or after due date shall be rejected. 5. Authorized person of the bidder shall sign, stamp and submit all pages of the bid document, supplementary documents, data sheet and any other document provided in support. 6. Quotations will be opened on the scheduled date, where bidders may present or send their authorized representatives. 7. In case the day of opening of Quotation is declared as holiday the opening shall be held on the next working day at the same time. 8. STPI may extend the last date of submission of quotation or opening date as it deem required for any administrative reasons. 9. Bidders are advised to visit the office and see for themselves the locations where the services / supplies required to be delivered. 10. Bidders should write down the details of bidding party in Annexure-I and price in Annexure-II only. Bidders should provide their Id compulsorily. 11. CONDITIONAL BID WILL NOT BE ACCEPTED AND WILL BE REJECTED OUTRIGHT. 12. If any of the conditions of Bid are not fulfilled, such Bid/Bids will be summarily rejected outright and objections raised in this regards will not be entertained. 13. STPI reserves the right to choose, accept or reject any or all requests / offers, in full or part at any stage, reduce or increase the quantity without assigning any reasons therefore. The quantity / number shown in the document are only indicative. STPI further reserves the right to split the order among more than one Bidder if considered necessary. STPI will not be responsible for any postal losses or delays in submission of documents. The Bid documents are non-transferable. 14. The rate quoted by the bidder shall be final and no increase in rate shall be allowed under any circumstances. 15. In the event of violation of any terms and conditions given above, it would be construed, as a breach of contract and STPI will be entitled to terminate the agreement without any compensation. 16. Evaluation criteria: Commercial part of only eligible bidders will be evaluated. Signature & Seal of the Bidder Page 3 of 7

4 ELIGIBILITY CONDITION 1. Bidder must be an authorized Partner/Dealer of Microsoft. OEM letter/dealership certificate must be provided. 2. The bidder must have registered and fully functional office/ service center at Kolkata. 3. The Bidder shall have necessary registration certificate for Sales Tax, Service Tax & VAT Registration, and PAN Card as necessary (Copy of the same shall be furnished as proof). 4. The bidder should be registered firm (Documentary evidence must be submitted with bids). Signature & Seal of the Bidder Page 4 of 7

5 CONTRACTUAL TERMS AND CONDITIONS 1. The items to be supplied shall be new of good quality and standards as per the specifications. 2. Handbook/datasheets/warranty card must be sent along with the materials as and when supplied. 3. Delivery of the items shall be made within three weeks of receiving the purchase order. 4. After Sales Service: Prompt after sales service shall be free during the warranty period. 5. The supplier must provide contact details of Local as well as National Authorized Service center with address, contact number, contact person name, ID. 6. The contractor shall comply with all the provisions as required under the appropriate acts of Government and also statutory requirements as applicable. 7. Charges include cost of materials, delivery, testing, and installation complete. 8. The rate quoted by the contractor / the rate at which order has been placed shall be final and no increase in rate shall be allowed under any circumstances. 9. Income Tax as applicable will be deducted from the bills payable. 10. Payment will be made within three weeks on production of invoice after successful delivery, testing with satisfactory report by concerned division of STPI and fulfillment of other terms & conditions as per Purchase order. Deduction of Tax as per applicability. 11. The contractor/supplier shall be legally liable and responsible for and contravention of any legal requirements and consequent liability in connection to the work assigned to the contractor by STPI. 12. Any dispute arises shall be settled within the Jurisdiction of KOLKATA only. Signature & Seal of the Bidder Page 5 of 7

6 Annexure-I DETAILS OF BIDDING PARTY 1. Name of Bidding Party : 2. Full postal address for correspondence : Phone No : Fax No : Id (Compulsory) : Website URL : 3. Full postal address of nearest service center : Phone No : Fax No : Id : Website URL : 4. Registration no : 5. Date of Incorporation : 6. Name, designation and address of authorized signatory : 7. Name of Directors(s)/Partners : a) (Separate sheets may be attached : b) if required) 8. Certificate No. & Date from OEM : 9. PAN card no. : 10. Sales Tax Registration no. : 11. VAT Registration no. : 12. Service Tax Registration no. Note: Copies of relevant certificates must be submitted for the proof of all the above statements. Signature & Seal of the Bidder Page 6 of 7

7 Annexure-II FORMAT FOR COMMERCIAL QUOTE (Amount in INR) Sr. No. Particulars Quantity Unit Price Total Price 1 Supply of Microsoft Office 2013 Standard Edition 2 Sub Total 10 3 Tax 4 Grand Total Declaration I hereby declare that I have read and understood the terms and conditions of this Bid document / Quotation call and agree to comply with all the provisions including scope of work. I further declare that I am fully authorized by the company M/s. to sign this document, quote and represent on behalf of the company for the product / service mentioned herein. Signature: Name: Designation: Date: Signature & Seal of the Bidder Page 7 of 7

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