INVITATION FOR LIMITED TENDER FOR SUPPLY OF TECHNICAL MANPOWER

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1 INVITATION FOR LIMITED TENDER FOR SUPPLY OF TECHNICAL MANPOWER Sealed tenders are hereby invited in two separate sealed covers (Technical and Commercial offers) from eligible registered manpower supplier firm for the supply of skilled manpower. The manpower supplier firm may have to make available the manpower as indicated below: 1. HighwayE ngineer Thecandidateshould beagraduatein CivilEngineering preferablypost Graduation in HighwayEngineering. Heshould haveatleast10yearsof relevantexperience. 2 Traffic Enginee r 3 Field Enginee r ThecandidateshouldhaveBachelordegreeinCivilEngineeringwithatleast2yearsexp erienceindatacollectionandsurveyingproceduresforhighways The minimum qualification for this is Diploma in Civil Engineering with at least 5 years experience or Bachelor degree in Civil Engineering with at least 2 years experience in field work. DETAILED OF THE WORK: Indian Institute of Technology (IIT), Kharagpur has been awarded the works of Safety Consultancy for (i) the Stretch of Four Laning of Sambalpur-Bargarh-Chattisgarh/Odisha Border section of NH-6 from km 0.00 to km in the State of Odisha and (ii) the Construction of New Bridge/Structure, Repair of Existing 4-Lane Highway from Baleshwar to Kharagpur Section of NH-60 (km0.00 to km119.30) in the States of Odisha and West Bengal The institute desires to obtain above technical positions as support staff and we need these positions from a competent consultant for which financial offer are sought. The required consultant should have past experience in working on traffic studies of National Highways and providing assistance in conducting RSA to experienced independent road safety auditor(s). They should also have experience of working with National Institutions like IIT Kharagpur in last three years. The consultant should preferably have their office in Kolkata or Kharagpur. They should have good key resource with dynamic and trained manpower and they should work in close association with National Institutions like IIT Kharagpur. Earnest money of Rs. 10,000/- is to be deposited in the form of Account payee Demand Draft in favour of IIT Kharagpur, payable at Kharagpur, India. Any bid which is not accompanied with an EMD shall be summarily rejected. Earnest money deposited will be forfeited if the tenderer withdraws or amends its tender or impairs or derogates from the tender in any respect within the period of validity of its tender. No interest will be paid on the earnest money of the unsuccessful bidders.

2 Please ensure that your quotation reaches not later than at 15:00 hrs at the following address: Prof. BhargabMaitra Professor Department of Civil Engineering Indian Institute of Technology Kharagpur Kharagpur Tender Reference Price of Tender Document Last Date and Time for submitting the tender document Time and Date of Opening of Bids Place of Opening tender offers Address of Communication Contact Telephone Numbers IIT/SRIC/CIVIL/MANPOWER (WORK)/BM/2016 Dated: NIL at 15:00 Hrs (Indian time) at 16:00 Hrs (Indian time) Department of Civil Engineering, Indian Institute of Technology Kharagpur, West Bengal, INDIA, PIN Prof. BhargabMaitra, Department of Civil Engineering, Indian Institute of Technology Kharagpur, West Bengal, INDIA, PIN (O)

3 GENERAL TERMS & CONDITIONS PLEASE SPECIFICALLY INDICATE THE FOLLOWING POINTS IN YOUR QUOTATIONS AND COMPLY THE TERMS & CONDITIONS AS MENTIONED HEREUNDER:- 1. TENDER ARE INVITED IN DUPLICATE SETS COMPLYING THE REQUIREMENT FOR TENDER AS DETAILED IN THE TENDER SPECIFICATION TO BE SUBMITTED IN THE COMPANY S / FIRM S LETTERHEAD NEATLY PRINTED / TYPED DULY SIGNED BY AUTHORIZED PERSON WITH THE SEAL OF THE BIDDERS. ALL ENVELOPS CONTAINING THE TENDER SHOULD BE PROPERLY SEALED. SEPARATE ENVELOPS SHOULD BE USED FOR TECHNICAL AND PRICE BID AND INDICATION TO THEIR EFFECT MAY PLEASE BE SUPERSCRIBED ON THE ENVELOP. 2. INTERESTED MANPOWER SUPPLIER FIRM MAY QUOTE THEIR RATES FOR ENGAGING MANPOWER ON MONTHLY/JOB BASIS (PLUS SERVICE CHARGES, IF ANY IN PERCENTAGE ON MANPOWER RATE) TO BE EMPLOYED BY HIM. ALL THE LIABILITIES OF SUPPLIED MANPOWER DIRECTLY OR INDIRECTLY WILL BE SOLE RESPONSIBILITY OF THE MANPOWER SUPPLIER FIRM. THE OTHER STATUTORY EXPENSES LIKE EPF, BONUS ETC WILL BE THE RESPONSIBILITY OF THE SUPPLIER. 3. THE MANPOWER COMPANY/FIRM/AGENCY SHOULD BE REGISTERED WITH THE APPROPRIATE REGISTRATION AUTHORITY. COPY TO BE ENCLOSED. 4. PRICES ARE TO BE QUOTED CLEARLY SHOWING THE BREAK UP FOR TAXES IF APPLICABLE INCLUDING SERVICE TAX, ETC. 5. PERIOD OF VALIDITY: BIDS SHALL REMAIN VALID FOR ACCEPTANCE FOR A PERIOD OF 120 DAYS FROM THE DATE OF OPENING. 6. PRICE BIDS: PRICE BID SHALL MENTION THE PRICE IN INDIAN RUPEE ONLY. THE RATES QUOTED SHOULD BE ON MAN MONTH BASIS AND SHOULD INCLUDE ALL EXPENSES VIZ., TRAVELING, LODGING AND BOARDING. 7. DURATION OF WORK: THE CONTRACT WILL BE FOR A MAXIMUM PERIOD OF TEN MONTHS (INCLUDING BOTH PROJECTS) DEPENDING UPON AVAILABILITY OF FUND. 8. SCOPE OF SUPPLY: SUPPLY OF SKILLED MANPOWER FOR VARIOUS SERVICES AND JOBS ON JOBWORK BASIS 9. THE MANPOWER SUPPLIER FIRM SHOULD MAKE SUITABLE ARRANGEMENT FOR SUPERVISION OF THE MANPOWER SUPPLIED AND OTHER RELATED WORKS.

4 10. THE TENDERING COMPANY/FIRM/AGENCY SHALL REPLACE IMMEDIATELY ANY OF ITS PERSONNEL WHO IS FOUND UNACCEPTABLE TO THIS DEPARTMENT BECAUSE OF SECURITY RISKS, INCOMPETENCE, CONFLICT OF INTEREST, IMPROPER CONDUCT ETC. UPON RECEIVING A NOTICE FROM THIS DEPARTMENT. 11. THE SELECTED AGENCY SHALL IMMEDIATELY PROVIDE A SUBSTITUTE IN THE EVENT OF ANY PERSON LEAVING THE JOB DUE TO HIS/HER PERSONAL REASONS. THE DELAY BY THE AGENCY IN PROVIDING A SUBSTITUTE BEYOND THREE WORKING DAYS SHALL ATTRACT PRE-ESTIMATED AGREED LIQUIDATED DAMAGES ON THE SERVICE-PROVIDING AGENCY. 12. THIS DEPARTMENT SHALL NOT BE RESPONSIBLE FOR ANY DAMAGES, LOSSES. CLAIMS, FINANCIAL OR OTHER INJURY TO ANY PERSON DEPLOYED BY SERVICE PROVIDING AGENCY IN THE COURSE OF THEIR PERFORMING THE FUNCTIONS/DUTIES, OR FOR PAYMENT TOWARDS ANY COMPENSATION. 13. IIT KHARAGPUR WILL NOT BE RESPONSIBLE FOR ANY DISPUTE OF MANPOWER SUPPLIED, AND THE MANPOWER SO PROVIDED SHALL NOT BE IN ANY WAY THE EMPLOYEES OF IIT KHARAGPUR. 14. UNDERTAKING THAT THE MANPOWER SUPPLIER FIRM SHALL NOT APPOINT ANY SUB COMPANY/AGENCY TO CARRY OUT ANY OBLIGATION UNDER THE CONTRACT. 15. PAYMENT TERMS FOR INDIAN FIRMS A) 100% PAYMENT THROUGH CROSSED ACCOUNT PAYEE CHEQUE / ELECTRONIC TRANSFER AFTER RECEIPT OF INVOICE WITH SERVICE TAX REGISTRATION NO., PAN NO. & DULY CERTIFIED BY THE PRINCIPAL INVESTIGATOR OF THE CONCERNED PROJECT OF IIT KHARAGPUR (BIMONTHLY BASIS). B) ENSURE SUBMITTING i) BANK DETAILS OF THE BENEFICIARY, CST/VAT, AND PAN NUMBER ii) FULL NAME AND ADDRESS OF THE BENEFICIARY ON WHOM ORDER HAS TO BE PLACED iii) PHOTO COPY OF SERVICE TAX REGISTRATION CERTIFICATE 16. PATENT RIGHTS: THE SUPPLIER SHALL INDEMNIFY THE PURCHASE AGAINST ALL THIRD PARTY CLAIMS OF INFRINGEMENT OF PATENT, TRADEMARK OR INDUSTRIAL DESIGN RIGHTS ARISING FROM USE OF THE GOODS OR ANY PART THEREOF IN INDIA. 17. ONLY THOSE BIDDERS WHO S BIDS HAVE BEEN TECHNICALLY FOUND ACCEPTABLE WILL ONLY BE INVITED FOR PARTICIPATION IN THE PRICE BID.

5 18. THOSE BIDDERS WHO DO NOT RECEIVE ANY COMMUNICATION FOR PARTICIPATION IN PRICE BID OPENING MEETING MAY PRESUME THAT THEIR BID HAS NOT BEEN ACCEPTED BY THE INSTITUTE. 19. CONDITIONAL OFFER WILL NOT BE ACCEPTED. 20. LATE TENDERS I.E. TENDER RECEIVED AFTER THE DUE DATE AND TIME OF SUBMISSION AS MENTIONED ABOVE SHALL NOT BE ACCEPTED. 21. BIDDERS TO ENCLOSE THE FOLLOWING DOCUMENTS:- A) CURRENT INCOME TAX AND SALES TAX CLEARANCE CERTIFICATES AND PAN NO. B) BANKER S SOLVENCY CERTIFICATE C) SUMMARY OF AUDITED STATEMENT OF ACCOUNTS FOR THE LAST THREE YEARS TO BE ENCLOSED AND FINANCIAL HIGHLIGHTS AND THE KEY PERFORMANCE DURING THE LAST THREE QUARTERS TO BE ENCLOSED AS PER FORMAT:- COMPANY S KEY PERFORMANCE DESCRIPTION JAN. TO MARCH APRIL TO JUNE JULY TO SEPT. GROSS REVENUE PROFIT TAX PROFIT TAX RETURN INVESTED BEFORE AFTER ON CAPITAL (ROIC) ATTACHED WITH THE TECHNICAL BID AND PRICE BID. E) NAME AND ADDRESS OF MINIMUM THREE CLIENTS TO BE MENTIONED. 22. THE INSTITUTE DOES NOT BIND ITSELF TO OFFER ANY EXPLANATION TO THOSE BIDDERS WHO S TECHNICAL BID HAS NOT BEEN FOUND ACCEPTABLE BY THE EVALUATION COMMITTEE OF THE INSTITUTE.

6 23. ALL TENDERS (UNLESS OTHERWISE SPECIFIED) ARE TO BE SUBMITTED / HANDED OVER TO PROF. BHARGAB MAITRA, DEPARTMENT OF CIVIL ENGINEERING, INDIAN INSTITUTE OF TECHNOLOGY, KHARAGPUR AND ACKNOWLEDGEMENT TO BE OBTAINED. IMPORTANT 1. IIT Kharagpur authority may accept or reject any or all the bids in part or in full without assigning any reason and does not bind itself to accept the lowest bid. The Institute at its discretion may change the quantity / upgrade the criteria / drop any item or part thereof at any time before placing the Purchase Order. 2. In case of any dispute, the decision of the Institute authority shall be final and binding on the bidders. 3. For any query pertaining to this bid document correspondence may be addressed to Prof. BhargabMaitra, at the address mentioned above. LAST DATE FOR SUBMISSION OF SEALED BIDS: N.B. a. Please Note that the Institute remains closed during Saturdays & Sundays and all specified government holidays. b. Fax, Tender will not be accepted. Duplicate Bid document must be submitted in separate closed cover. c. General Terms and Conditions as stated above related to supply of /stores / equipments /assets etc. and for specific service other terms and conditions of the Institute will apply

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