OFFICE OF THE COM M ISSIONER OF CENTRAL EXCISE & SERVICE TAX, जमश दप र /JAM SHEDPUR १४३, न द य ब र द व र, स कच, जमश दप र-८३१००१

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1 भ रत सरक र /GOVERNM ENT OF INDIA आय क त क क य लय, क न द र य उत प द श ल क एव स व कर, OFFICE OF THE COM M ISSIONER OF CENTRAL EXCISE & SERVICE TAX, जमश दप र /JAM SHEDPUR १४३, न द य ब र द व र, स कच, जमश दप र-८३१००१ 143- NEW BARADW ARI, SAKCHI, JAMSHEDPUR फ न न०/Ph: (O657) , फ़ क स न०/ FAX N o. ( ) JS R I(7) 3/Purchase of Air Conditioner/GL/JSR/ Dated: INVITING TENDER/QUOTATION FOR SUPPLY & INSTALLATION OF AIR CONDITIONERS AT CENTRAL EXCISE & SERVICE TAX COMMISSSIONERATE, JAMSHEDPUR Sealed tenders are invited for the supply & installation of 10 (Ten) units of Split Air Conditioners (08 units of 2 ton A.C. and 02 unit of 1.5 ton A.C.) as per the specifications, terms and conditions mentioned in the tender document. The sealed tender complete in all respect addressed to the "The Additional Commissioner, Central Excise & Service Tax, Jamshedpur " should be submitted latest by before 1400 hrs. The Tender shall be opened in the presence of bidders or their authorized representatives on same day and same place at 1600 hrs. The tender document with details of specification, terms and conditions can be downloaded from the Departmental websites Central Excise & Service Tax Commissionerate, Jamshedpur reserves the right to cancel or postpone or reject the tender process or reject any bid without assigning any reason. Additional Commissioner Central Excise and Service Tax, Jasmehdpur. C.No. I(7)02-GL/Air Conditioner/JSR/ dated: Copy for information & necessary action to: - 1. The Superintendent (Systems), Central Excise and Service Tax, Jamshedpur. He is requested to upload the above Tender Notice on the departmental Website with facility for being downloaded. Additional Commissioner Central Excise and Service Tax Hqrs Jamshedpur 1

2 भ रत सरक र /GOVERNM ENT OF INDIA आय क त क क य लय, क न द र य उत प द श ल क एव स व कर, OFFICE OF THE COM M ISSIONER OF CENTRAL EXCISE & SERVICE TAX, जमश दप र /JAM SHEDPUR १४३, न द य ब र द व र, स कच, जमश दप र-८३१००१ 143- NEW BARADW ARI, SAKCHI, JAMSHEDPUR फ न न०/Ph: (O657) , फ़ क स न०/ FAX N o. ( ) JS R C.No.. Dated: Tender Documents 1. Sealed tenders are invited from authorized / reputed firm / Company / Manufacturer for Supply and Installation of Air Conditioners in the Office of the Commissioner Central Excise & Service Tax Hqrs, Jamshedpur (hereinafter referred as CEST, Jamshedpur). 2. Tender Process and submission of Tender documents: - (i) (ii) (iii) (iv) (v) The bid / tender will consist of two parts Technical bid and Financial bid. Each of the bids are to be placed in two separate sealed envelopes clearly super-scribing Technical bid and Financial bid which in turn are to be placed in one sealed cover clearly super-scribing Tender for supply and Installation of Air Conditioners. The name of the Agency / firm must be mentioned on envelopes. The bid of all parties whose Price Bid is not in a separate sealed cover or the rates quoted by them finds mentioned in their Technical Bid shall be rejected forthwith. All information sought under Terms and conditions and other information to be supplied is to be given in Technical Bid while the price quoted by them will be mentioned only in the Financial Bid. The offers / bids received incomplete and / or filed after the due date shall be summarily rejected. The Technical Bids shall be opened on at hrs in the presence of bidder or their authorized representative with authority letter, if they appear. The financial bids of only those parties shall be opened whose Technical Bids are found to be eligible. The department reserves the right to accept or reject any or all tenders without assigning any reason. In case of any dispute of any kind and in respect of whatsoever, the decision of the Additional Commissioner, Central Excise and Service Tax Hqrs., Jamshedpur will be final and binding. (vi) The tender documents must be received latest by at hrs. The documents received after due date & time due to any reason even postal delay shall not be accepted. 2. Authenticity of the tender document: - Every page of tender document alongwith enclosures must be signed by the bidder. 3. Tender Document: - (i) The tender documents containing Terms and conditions alongwith prescribed proforma / format for furnishing required information / details can be obtained from the Chief Accounts Officer, Central Excise Hqrs., Jamshedpur (Tel. No ) on any working day from to between 11:00 hrs. to16:00 hrs. (ii) The tender documents may also be downloaded from the website 2

3 4. Earnest Money: - (i) Tender documents must be accompanied with non-interest bearing Earnest Money of Rs. 25,000/- (Rs. Twenty Five Thousand)only in shape of Demand Draft in favour of the Commissioner, Central Excise and Service Tax, Jamshedpur payable at Jamshedpur failing which tender will not be considered for opening of Financial Bid. (ii) Cheques will not be accepted. (iii) (iv) (v) (vi) (vii) (viii) No earnest money will be accepted after the due date and time of submission of tender document. Earnest money deposited with other Tender will not be adjustable with this Tender. No bank commission or interest will be paid on the Earnest Money. If a bidder withdraws its offer after opening of Technical Bid or Financial Bid before award of tender to other valid bidder, the earnest money deposited by them will be forfeited. If a successful bidder fails to deposit requisite amount towards the Performance Security within specified time as per intimation / request of CEST, Jamshedpur, the earnest money will be forfeited. Central / State Government and Central / State Government Undertakings are exempted from deposit of Earnest Money. 5. Refund of Earnest Money: - (i) Earnest money deposited by the bidder will be refunded to bidder at the earliest after finalization of the tender. 7. Rates: - (i) Rate / bid / offer must be without any condition, assumption, qualification, reservation or variation. Rate / bid / offer must be mentioned in prescribed proforma in figures and in words in respect of each item separately. In case of any discrepancy, rates quoted in words will prevail. Conditional tender offer or offer at variance from prescribed specification would be ineligible to compete for the tender. Prices and price components shall be firm and shall not be subject to any price variation or adjustment on account of any price escalations throughout the execution of the contract. (ii) The bidder shall quote their rate inclusive of all taxes and installation charges. (iii) The lowest bid will be arrived on the basis of cumulative prices of all the items arrived by multiplying individual unit price with that of the number of items shown in tender documents. 8. Subletting of Contract: - The successful bidder shall not be allowed to sublet / subcontract the contract to any other contractor. 3

4 9. Completion period: - (i) Contract has to completed within a period of 7 days from date of supply order/ Award of work. (ii) Liquidated demurrage (LD) will be of 0.50%per completed week or part thereof for delay subject to maximum of 10% of the value of work order. 10. Prescribed format / proforma: - (i) Annexure A and Annexure B are to be duly filled by the bidder in respect of each item. (ii) An affidavit in prescribed proforma i.e. Annexure C regarding non-blacklisting or nonconvicting by any court of law is to be duly submitted. 11. Eligibility criteria for bidder: - (i) The firms /Company/ Manufacturers should have provided such Air Conditioner s/executed such orders for at least one tender above Rs. 2 Lakhs in the last 3 years. (ii) The authorized dealer/ franchise / distributor may submit bids on behalf of the firms/ Company/Manufacturer alongwith authorization letter issued by the firms/ Company/Manufacturers to the bidder, to do so. However, Letter of authorization from the manufacturer/parent company (OEM) to be enclosed. 12. Validity of the offer / bid: - (i) The offer / bid of the bidder will be valid for at least for 3 months from the date of opening of Technical bid. 13. Details of tendered items: - Sl. No. ITEMS SPECIFICATION REQD. QTY ton Split Air Conditioner (5 star) Type: Split AC Capacity:1.5 tonnes Star Rating:5 star Auto Restart,Remote Control Cooling Capacity:5000W(Min) Indoor Noise Level ~40dB(Max) ton Split Air Conditioner (5 star) ton Split Air Conditioner (inverter rating) Type: Split AC Capacity: 2 tonnes Star Rating: 5 star Auto Restart,Remote Control Cooling Capacity: 5000W (Min) Indoor Noise Level ~40dB(Max) Type: Split AC Capacity:2 tonnes Star Rating: inverter Auto Restart,Remote Control Cooling Capacity: 5000W (Min) Indoor Noise Level ~40dB(Max) 4 nos 4 nos The goods should be of reputed brand viz, Carrier, Blue Star, Panasonic, LG, Hitachi, Voltas, O General, Daikin etc. The bidder shall quote the prices of machines, installation Charges and the cost of steel frame ( if required) including all taxes, levies or other transportation and installation charges. 14. Terms and conditions: - (i) Minimum warranty period of the supplied items would be one year and the same will be effective from the date of handing over to the department. 4

5 (ii) (iii) (iv) The firm / agency should not be blacklisted from any Central Government / State Government / Central and State undertakings and / or convicted by a Court of Law. An affidavit regarding non-blacklisting of the firm should be attached as proof. In absence of proof the tender/bid will be rejected. In case of any dispute of any kind and in respect of whatsoever arising out of tender / contract, the decision of the Hon ble Courts at Jamshedpur will be final and binding. The department has the right to change the quantity of the items in the work order as per actual requirement, which may vary depending upon various factors. 5

6 Annexure A (Technical bid for the supply and installation of Air Conditioner) 1. Name of bidder: 2. Address: 3. Mobile no. of Bidder: 4. PAN No. (enclose self attested copy of proof): 5. Details of the Earnest Money:- (i) Name of the Bank: (ii) B. D. No. & Date: (iii) Amount: 6. Whether blacklisted by any Central / state Government or Central / State Government under takings? If blacklisted, indicate details.(submit the affidavit about non-blacklisting in prescribed format-annexure C ) Whether convicted any court of law? If 7. convicted, indicate details and enclosed a self attested copy of the court s order.(submit the affidavit about non-conviction in prescribed format- Annexure C ) 8. Whether their annual turnover is not less than 20 lakhs in the last 3 financial year? (If yes, attach supporting documents i.e. Annual Account/Income Tax Return of last 3 years) 9. Whether they have provided/executed such Orders for two government offices/psu in the last 3 years? (If yes attach supporting documents) 10. Whether the bidder is a authorized dealer/ franchise firms/ Company/Manufacturer? (Supporting documents to be attached) Tenderers should enclose copies of valid registration of VAT, PAN No. and Sales Tax/Service Tax registration. 6

7 Annexure A2 (To be part of Technical Bid) Details of Item and its Specification to be supplied. Sl. No. ITEM SPECIFICATION Model No ton Split Air Conditioner(5 star) ton Split Air Conditioner (5 star) ton Split Air Conditioner (inverter rating) Note: Rate must not be supplied in technical bid. It is certified that all the information furnished above is true and correct, that all terms and conditions stipulated in the tender document is acceptable. Date: Place:. Name and Signature of bidder with seal 7

8 Annexure B (Financial bid for the supply and installation of Air Conditioner) 1. Name of Bidder : 2. Address: 3. Telephone / Mobile No.: 4. Rates: r Sl. No. ITEMS REQD. QTY. RATE ton Split Air Conditioner(5 02 nos star) ton Split Air Conditioner (5 star) 04 nos ton Split Air Conditioner (inverter rating) 04 nos Prices quoted should be inclusive of all taxes, standard installation charges, freight, outdoor unit stand etc. Date:.. Place:.. Name and Designation Signature alongwith stamp 8

9 Annexure C The Notary (Public) Civil Court,.. I aged about.., son of.. resident of Mohalla/village P.S. Distt.. do hereby solemnly affirm state as follows: 1. That I am the proprietor of M/s. 2. That my Agency / firm / Central or State Government / Central or State government undertakings has been allowed to participate in the tender dated of Central Excise and Service Tax Hqrs., Jamshedpur for the supply and installation of Air Conditioner. 3. That, I have neither been convicted nor any cognizance has been taken against by any Court of Law till date. 4. That my Agency / firm / Central or State Government / Central or State government undertakings has not been blacklisted from any Central / State Government Department and Central or State government undertakings. The above statement is true to the best of knowledge and belief. Witness/Deponent

10 GOVERNMENT OF INDIA OFFICE OF THE COMMISSIONER OF CENTRAL EXCISE & SERVICE TAX 143, New Baradwari,Sakchi,Jamshedpur I(7) 3/Purchase of Air Conditioner/GL/JSR/2015- Dated: Notice inviting Tender for Supply and Installation of Air Conditioner in the Office of the Commissioner, Central Excise & Service Tax Hqrs:- To be installed in the newly constructed office Building at Outer Circle Road, Jamshedpur., Sealed tenders are invited from authorized / reputed firm/company/manufacturer for Supply and Installation of Air Conditioner in the Office of the Commissioner Central Excise & Service Tax Hqr. for the newly constructed office building at Outer Circle Road, Bistupur, Jamshedpur Interested parties are required to submit their bids separately in two parts i.e. (i) Technical Bid and (ii) Financial bid. The detailed Tender documents can be downloaded from the departmental website document may also be collected in person from the Chief Accounts Officer, Central Excise & Service Tax 143, New Baradwari, Sakchi, Jamshedpur( ). The last date for submission of the bids is (14.00Hrs.). The technical bids will be opened by a committee in presence of the bidders or their representatives in the conference hall of the Commissionerate Hqrs. on the same day at hrs. reason thereof. The department reserves the right to reject any or all the bids without assigning any Additional Commissioner Central Excise and Service Tax, Jasmehdpur. 10

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