PQ Value No. Tender(Rs) (Rs.)

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1 NOTICE INVITING TENDER (NIT) PRESS TENDER NOTICE(Two Cover System) DT INVITATION Sealed Tenders in the prescribed form are invited towards the description of work given in the "Tender Details" below by the Chief General Manager / Mine-I&IA 2.0 TENDER DETAILS SL Tender No. Cost of E.M.D PQ Value No Tender(Rs) (Rs.) (Lakhs) 1 CGM/MI/AMC/SME/RT/PTE/B040/16-18 SAP Schedule No : , , Name of the Work :Re-lagging of drums/pulleys of SMEs by hot Vulcanizing process in SME/MI during Time Schedule : Two years from the date indicated in the LOA or up to the end of the month after two years which ever is later. 3.0 QUALIFYING REQUIREMENTS 1. The Bidder should have experience in the field of Re-rubber lagging by hot vulcanizing process of pulleys/drums for Conveyor / SME systems. 2. The tenderer shall have their own autoclave which could accommodate the size pulleys/drums that are to be relagged with diameter 1000 mm or more and length 2400mm or more for Conveyor / SME systems. 3. Bidder should have carried out any work for a value not less than Rs.5.28 lakhs in a single agreement in the name of the bidder or in the name of the Firm/in the name of any one of the partners in case of partnership Firm with in last five years from the original scheduled date of opening of Technical Cover(part-I) in any Govt/ Government undertaking/ Quasi Govt./PSU/Public Limited Company 3 Documentary evidence for the above Qualifying Requirement(s), shall be enclosed in part-i Technical cover and list of machineries duly attested by Charted Accountant / Charted Engineer should be furnished along with the offer. 4.0 PRESCRIBED TENDER FORMAT: 4.1 Sealed tender shall be submitted in the prescribed format which can be collected from the office of the Chief General Manager / Mine-I&IA during office hours from to on payment of the cost of tender document as given in the table above by Demand Draft / Pay order / Banker's cheque drawn in favour of Neyveli lignite Corporation Ltd., payable at Neyveli or by e-payment mode with details of Bank account as in 6.1. The tender document cost in the form of cash will not be accepted. 4.2 The Tender Documents, if required by post, by any Bidder, he shall send a request letter with a Demand Draft towards the cost of Page:1 of 7

2 the Tender Documents and adding Rs.50/-(Rupees Fifty only) towards postal expenses.such Documents sent by Post shall be at the risk of the tenderer. 4.3 Sale period of Tender Document is from during working hours and upto 15:30:00 hours on Tenders shall be kept valid for 90 days from the date set for Tender opening. 4.5 However if any extension of validity is called for, the Bidder shall extend the same. 5.0 NON TRANSFERABILITY The Tender Documents so purchased shall not be transferable and the amount remitted towards cost of Tender Documents shall not on any account be refunded under any circumstances. 6.0 EARNEST MONEY DEPOSIT (EMD) 6.1 The Earnest Money Deposit as given in Tender Details is to be submitted along with the tender. The Earnest Money so deposited shall not bear any interest. Mode of furnishing Earenst Money Deposit: The amount specified in the Notice Inviting Tender can be furnished in the form of Demand Draft/Bankers Cheque or Pay Order drawn in favor of Neyveli Lignite Corporation Ltd., on any Bank in Neyveli or payable at par by a Bank in Neyveli. Remittance of Earnest Money Deposit by Cash shall not be entertained; instead bidders may choose remittance of EMD into NLC's Account through e-payment mode and enclose the vouchers along with the documents which shall be verified by Accounts Centre. BANK ACCOUNT DETAILS FOR E-PAYMENT 1) Party Name : Neyveli Lignite Corporation Ltd. Account Centre/ Mine-I&IA 2) NLC Bank Account No : ) Type of Account : Current Account 4) Name of the Bank : State Bank of India 5) Name of the Branch : Block-2, Neyveli with Address Tamil Nadu 6) Branch Code : ) IFSC CODE (NEFT/RTGS) : SBIN ) Telephone No. of the Bank : , ) ID of the Bank : The Earnest Money Deposit can also be furnished in the form of an Irrevocable Bank Guarantee from any Nationalized /Scheduled Commercial Bank authorized by RBI in India, with validity of 120 days, from the date of bid opening, which should be in Rs.80/- stamp paper. The Bank Guarantee if submitted against Earnest Money Deposit shall be subject to verification with the bank which issued it. The BG shall be got extended suitably, whenever required. 6.2 The Tenders submitted with the Earnest Money Deposit not in the aforesaid manner shall be summarily rejected. Also, any Tender submitted without the Earnest Money or submitted with part amount or any request to adjust it in any other bills or seeking exemption, shall be summarily rejected, unless otherwise specified. The Bank commission charges will be to the account of the bidder. The remittance details shall be clearly indicated by the bidder in their offer and the qualification of the bidder is subject to the Page:2 of 7

3 receipt of amount of tender documents and EMD stipulated in the tender. Central Govt. Department, Govt. funded Educational Research Institutions are exempted from submission of EMD. 7.0 SUBMISSION OF TENDER AND OPENING: 7.1 The tenderer shall submit sealed tenders in a single sealed cover namely MAIN COVER, consisting of two inner sealed covers as Technical Cover (Part-I) and Price Cover (Part-II) superscribing tender reference and description of work.any tender not received in separate Part-I & Part-II covers will summarily be rejected. 7.2 The Tenders signed in all pages with date and rubber stamp seal of the tenderer shall be submitted as described in para 7.1 above, duly sealed with inscription on the top with Tender No. Opening Date & Opening Time and addressed to The Dy. General Manager / Tech. / Mine-I&IA Administrative office, Mine-I&IA, Block 26, Neyveli Lignite Corporation Limited, Neyveli The address of the Tenderer shall be indicated on the Left hand bottom of the sealed envelopes( in all the 3 covers ) clearly and dropped in the Tender Box kept in the office before the time fixed. 7.3 The closing of Tender Box / Time upto which the Tender shall be dropped is 15:00:00 hours on The opening of Tenders / Tender Box is 15:30:00 hours on The Tenders so submitted shall be opened in the presence of the Tenderer or his authorized representative(with authorization letter), not exceeding one person from each bidder. 7.6 NLC shall not be responsible for any delay / loss in receipt of the Tender which is sent through post / courier. 7.7 TECHNICAL COVER PART-I only will be opened on the due date and time. The date and time of opening of Price Cover (Part-II) shall be intimated only to the tenderers qualified for the work. Technical Cover (Part-I) should contain EMD, Documentary evidence for pre-qualification requirements, special conditions / techno commercial conditions if any etc. and the tender terms and conditions duly signed. Any bid without EMD and proper documentary evidence for pre-qualification requirements will summarily be rejected, without seeking any clarifications from the bidders. Original documents shall be submitted on demand for verification. If price part of any tender, which should have been included in Part-II, is found in part-i, the bidder will be disqualified. Price Cover (Part-II) should contain only the original tender schedule with price quoted, both in figures and words, duly signed. Price shall be quoted for NLC site of work basis and shall be in the NLC format only. NLC reserves its right to reject such bid which are not in conformity with the above requirement. Page:3 of 7

4 7.8 Due to Administrative reasons,if the tender(part-i Cover) could not be opened on the Scheduled date,the revised date of opening will be initimated later to those who have responded. 8.0 OTHERS: 8.1 The Tenders submitted late shall not be accepted and shall be rejected. 8.2 The Tenderer shall sign all the pages of the Tender Documents. 8.3 If the date of submission of Tender is later declared as a holiday, tender can be submitted on the next working day and the Tender Box will be kept opened on the next working day. 8.4 Neyveli Lignite Corporation Ltd., reserves the right to reject any or all bids received or cancel the Tender, without assigning any reason. 8.5 Neyveli Lignite Corporation Ltd., shall not entertain any claim on account of preparation of tenders. 8.6 The Tenderer shall produce an attested copy of the License obtained from the Licensing authority, wherever applicable and considered necessary,failing which the Tender shall be rejected. 8.7 The quantum of work mentioned in the schedule is only an indication of the probable quantity that may have to be done during currency of this contract. The corporation reserves the right to increase or decrease the quantum of work to suit the site requirements and exigencies and the contractor shall execute the work on the same terms and conditions and rate through out the period of the contract. 8.8 Work Order / Agreement copy is not sufficient. Copy of the work completion certificate or part completion certificate with required Pre qualification value or Finalisation Order must be enclosed. Original work completion certificate / part completion certificate / finalisation order has to be produced if demanded. 8.9 Residential accommodation may not be provided by the corporation in lieu of this contract If the tenderer is a partnership firm and if there is any reconstitution of the partnership during the contract period, the same shall be intimated to NLC immediately along with copy of reconstitution deed. Otherwise the contract will be liable for termination at the risk & costof the contractor. Copy of the partnership deed is to be enclosed along with bid documents Forfeiture of Earnest Money Deposit - The Earnest Money Deposit can be encashed if the Tenderer withdraws his Tender proposals / modifies / changes / alters / impairs/ derogates the Tender proposal on his own after the first cover is opened or within the subsistence of the validity period of offer or fails to accept the Letter of Award issued by NLC or fails to submit Security Deposit or fails to turn-up and execute contract agreement or fails to commence the work as per LOA. Such bidders will be suspended / banned / blacklisted subject to action as may be deemed Page:4 of 7

5 fit. In case of unilateral revision or withdrawl of offer by the bidder as above, shall also result in rejection of bid without notice. If NLC has any authentic information about the intending Tenderer having formed a Cartel / submitted Non-earnest Bids, the Tender will be cancelled and the Earnest Money Deposit of all the Tenderer shall be forfeited, besides initiating actions like suspension / banning / blacklisting as may be deemed fit The performance certificates and other documents related to pre-qualification furnished by the tenderer along with the bid are liable to verification on authenticity. If any of the above certificates / documents are found to be forged/bogus his/their offer will be summarily rejected. In addition, the EMD furnished by him/them will be forfeited and he/they will be blacklisted If the tenderer is a partnership firm, the partner on whose pre-qualification, the work was awarded shall not withdraw from partnership till the satisfactory completion of work in case they happened to be the successful bidder The Contractor should not sub-contract the work back to back If tender documents are downloaded from NLC website (www.nlcindia.com) / Central Public Procurement Portal (http:\\www.eprocure.gov.in/epublish/), cost of tender documents should be remitted at the time of tendering in Part-I/Technical Cover by Demand Draft favouring of Neyveli Lignite Corporation Limited, payable at Neyveli from any Nationalised Bank /Scheduled Commercial Bank authorized by RBI in India. If the Demand Draft is not enclosed in Part-I Technical Cover, the offer will summarily be rejected Tenderers who are downloading the tender documents from website are advised to visit the website frequently, for noting the corrigendum, if any, issued subsequently with regard to above tenders, till the last date for sale of tender documents The firms registered with NSIC/covered under MSMED Act 2006 /MSME are exempted from furnishing Bid Guarantee, Cost of Tender Documents provided that such micro/small scale units are registered under single point registration scheme of NSIC/covered under MSMED Act 2006/MSME and are valid on the scheduled date of tender opening and the product range (OR) services mentioned in the certificate is the same or similar to this tender requirements. The copies of NSIC certificates or other certificates issued by the Competent Authority prescribed under the MSMED Act 2006 duly attested by any Notary Public (or) Gazetted officers (or) Practicing Chartered Accountant with seal and date shall only be accepted. 8.17If the Quarters address under NLC control is indicated as (a) "Communication Address" in the NSIC certificate furnished by the tenderer, this will be accepted. But if it (Quarters Address under NLC Control) is mentioned as "Factory Address", the NSIC certificate will be rejected. Page:5 of 7

6 8.18 If it happens to be a single tender on the scheduled date of tender opening, the same will be opened on the same scheduled date and time of opening. 9.1 No documentary evidence/clarification to satisfy the pre qualification requirements will be sought for from the tenderers if they have not enclosed the required documents with the offer Technical Cover/ Part-I).Similarly documentary evidence submitted by the tenderers after opening of Technical Cover (Part-I) will not be accepted. 9.2 Assessing of five years period: i)if the period of completion of the work executed or the year in which the work was executed by the tenderer falls within the 5 years period prescribed in the P.Q. clause the total value of the work executed in that agreement shall be considered for P.Q. value. Similarly even if only part of the completion period is within last 5 years, total value of work executed in that agreement/ contract shall be considered for P.Q. value. ii)if the period of work is not mentioned in the documentary evidence submitted by the tenderer, the year of work indicated in the document will be considered as financial year. iii)for the purpose of evaluation, the completed contract value will be taken into consideration and not the agreement value. In case the contract is not completed in full and if the payment made for the portion of work executed satisfies the P.Q. value, the same will be considered. 9.3 If a partnership firm has come into existence either for the first time, or is reconstituted by inducting a new partner during the period between the issue of NIT and before opening of part-i (Technical Bid) and furnishes the PQ of any one of partners of newly constituted firm or PQ of newly inducted partner for that particular tender,the offer of such firm will not be considered and will be rejected 9.4 Any partnership firm which has not furnished the certificate issued by the Registrar of Firm for Firm Registration/ Firm reconstitution/ Copy of Cash receipt or note issued by Registrar of Firms for receipt of documents towards Form-V for Firm reconstitution as the case may be, along with the Part-I (Technical Bid) their offer is liable for rejection. 9.5 If authorized person/ signatory is signing the tender documents on behalf of the firm, copy of letter of authorization issued by the authorized body of the tenderer shall be enclosed along with Part-I (Technical Bid). Otherwise the offer is liable for rejection. 9.6 If a bidder is represented by an authorized representative/agent/power of Attorney holder, such authorized Page:6 of 7

7 representative, agent etc shall not sign and submit any other bids in his Personal behalf or by representing any other bidders. If more than one bid are received from any person in his personal capacity and / or representative capacity, all such tenders will entail in rejection. 9.7 Documentary evidence submitted by the Bidder(s) towards qualifying requirement(s) such as copy of work completion certificate or Part completion certificate or finalisation order enclosed in the part-i technical cover shall contain the following: i. Name of Work ii. Agreement No. iii. Finalised value & date of completion iv. For part completion works, the executed value with relevant period of work v. Name of the Tenderer with address. For Neyveli Lignite Corporation Ltd., -sd/- Dy. General Manager / Tech./Mines Page:7 of 7

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