HIMACHAL PRADESH TOURISM DEVELOPMENT CORPORATION LIMITED RITZ ANNEXE, SHIMLA TEL.: (0177) FAX: (0177) TENDER NOTICE

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1 HIMACHAL PRADESH TOURISM DEVELOPMENT CORPORATION LIMITED RITZ ANNEXE, SHIMLA TEL.: (0177) FAX: (0177) TENDER NOTICE Sealed bids are hereby invited from reputed Contractors/Co-operative Societies/Firms and other organizations, who have atleast five years experience in providing manpower initially for a period of one year subject to performance based extension year after year upto three years (including initial one year). The extension beyond three years can also be considered for a maximum term of five years (including initial three years) by the Managing Director, HPTDC, Shimla. In case of any doubt, the same may be got clarified by visiting the office of the undersigned from 10:00 AM to 4:00 PM on any working day. The bidders have to furnish the offer in two separate envelopes clearly mentioning envelope Number-I Technical Bid and envelope Number-2 Financial Bid. Both the envelopes should indicate description of bid, date of opening and then both the envelopes be kept in one sealed cover indicating Bid for providing the services of Jr. Engineers (C) and skilled Waiters in HPTDC. Detailed terms & conditions have been given in the bid document which can be had from the office of the undersigned on any working day between 10:00 AM to 5:00 PM on or before against the payment of ` 3000/- each. The bids on prescribed performa alongwith earnest money of ` 50,000/- (rupees fifty thousand) only in the form of bank demand draft in favour Managing Director, HPTDC, Ritz-Annexe, Shimla should reach in this office on or before till 1:00 PM which will be opened by the Committee constituted for the purpose on the same day at 3:00 PM in the presence of the bidders who wish to be present. The bids without earnest money deposits shall be rejected straightway. The bid document is also available on HPTDC website MANAGING DIRECTOR, HPTDC, RITZ-ANNEXE, SHIMLA

2 Himachal Pradesh Tourism Development Corporation Limited BID DOCUMENT 1. No. 2. Name and Address of the Party to whom the bid is sold 3. Bid document for Contract for providing the services of Jr. Engineers (C) and skilled Waiters. 4. Earnest Money ` 50,000/- (rupees fifty thousand) only. 5. Cost of Bid ` 3000/- (rupees three thousand) only. 6. Particulars of the receipt against which this document has been sold 7. Due on 8. To be opened on

3 Dear Sir(s), Sealed bids are hereby invited from reputed Contractors/Co-operative Societies/Firms and other organizations, who have atleast five years experience in providing manpower initially for a period of one year subject to performance based extension year after year upto three years (including initial one year). The extension beyond three years can also be considered for a maximum term of five years (including initial three years) by the Managing Director, HPTDC, Shimla. Your bid should reach in the office of the Managing Director, HPTDC, Shimla on or before upto 1:00 PM and the same will be opened on the same day at 3:00 PM in the presence of the bidders or their representatives whosoever may be present at that time. In case of any doubt, the same may be got clarified by visiting the office of the undersigned from 10:00 AM to 4:00 PM on any working day. The bidders have to furnish separate offer for each category of worker viz. Jr. Engineers (C) and skilled Waiters. Thus, each bidder shall have to submit two envelopes clearly mentioning envelope No. 1 Technical Bid and Financial Bid for Jr. Engineers (C), envelope No. 2 Technical Bid and Financial Bid for skilled Waiters. The Technical Bids and Financial Bids are to be submitted in separate envelopes. The envelopes are kept in one sealed cover indicating Bid for providing the services of Jr. Engineers and skilled Waiters in HPTDC. The bidders are at liberty to participate for both categories or to a particular category.

4 TECHNICAL BID Experience/Eligibility Criteria Sr. Criteria No 1 Relevant experience Brief Details Experience of providing manpower in Hotels, Railways, Hospitals, Govt. Hostels, Colleges, University or any other Govt. owned institution of repute. (Attach proof of experience including details of institutions and personnel on rolls/deployed). 2 Turn over The average turnover of the bidder in the last three consecutive financial year ending from outsourcing business should be ` 1 Crore. Solvency certificate from a scheduled bank an amount of ` 20,00,000/-. 3 Statutory obligations (mandatory) 4 Affidavit of non black listing Income tax return for last three years (attach proof), prior to Registration under EPF Act. (attach proof) Registration under ESI Act. (attach proof) Registration under Service Tax (attach proof) PAN Number (attach proof) TAN Number (attach proof) Registration as required under any other local law/statute. Balance sheet duly attested by Chartered Accountant of the last three years. An affidavit on ` 50/- Stamp paper duly attested by Executive Magistrate that the firm/advertising agency has not been declared defaulter/bankrupt, black listed/debarred from the bidding process by any Central/State Govt. or Public Sector Undertakings owned and controlled by the Central/State Govt. (as per Annexure A) 5 EMD ` 50,000/- (rupees fifty thousand) only in the form of bank demand draft in favour Managing Director, HPTDC, Ritz- Annexe, Shimla

5 The Financial Bids of only those firms shall be opened who will be considered in technical evaluation based on above five eligibility criterion. FINANCIAL BID The rate should be quoted on the format attached at Annexure- B-I for Jr. Engineers (C) and Annexure- B-II for skilled Waiters with this bid document and duly signed and stamped by the authorized person. The rates must be mentioned in figures as well as in words overwriting & cutting should be avoided. The contractor shall have to ensure invariably minimum wages, and all other statutory obligations under Contract Act & Labour Laws as applicable from time to time. The bid shall be decided on the least rate quoted as per Annexure B-I & B-II. MANAGING DIRECTOR SCOPE OF WORK Sr. Educational Qualification No. 1. Junior Engineer (C): Degree/Diploma in Civil Engineering with experience of civil construction work. 2. Waiters: 10+2 with 1½ year Diploma in F&B service. Brief job description The services of Junior Engineer (C) will be utilized as per routine requirements and any other services assigned by the Management of HPTDC from time to time during the currency of contract agreement. The Waiters should be professionally skilled in trade.

6 TERMS AND CONDITIONS:- 1. The service contract shall be awarded initially for a period of one year subject to performance based extension year after year upto three years (including initial one year). The extension beyond three years can also be considered for a maximum term of five years (including initial three years) by the Managing Director, HPTDC, Shimla. 2. The bidder shall provide the services of Jr. Engineers (C) and skilled Waiters as per duty roster of the Project Officer/Manager/Incharge of the unit concerned. 3. The bidder shall have to furnish earnest money amounting to ` 50,000/- (rupees fifty thousand) only in the shape of bank draft in favour of Managing Director, HPTDC, Ritz-Annexe, Shimla payable on any scheduled Bank at Shimla. No interest shall be paid on earnest money. 4. The EMD of successful bidder shall be converted into security deposits and shall remain with the Managing Director, HPTDC till the successful completion of contract agreement. In addition to the aforesaid security deposit, the successful bidder would be required to deposit an additional amount of ` 2,00,000/- on account of security deposits. The said amounts shall be kept in the shape of FDR duly pledged in the name of Managing Director and shall be returned after six months of successful completion of contract agreement. 5 The HPTDC shall not be responsible for the payment of wages of Jr. Engineers (C)/skilled Waiters including CPF, ESI and medical etc., who may be engaged for carrying out the contractual obligations. The bidder shall be responsible for their payment. 6 In the event of injury, illness or miss-happening to any worker, Incharge of unit/complex of HPTDC will not be responsible for any compensation and it will be sole responsibility of the bidder for their liabilities. The bidder shall submit affidavits by each worker in this regard indemnifying the HPTDC. The bidder shall also indemnify HPTDC on its behalf in this regard. 7 In case of any damage, loss including theft by the worker of the agency, the same shall be deducted from the bill of the successful bidder. 8 The workers, who do not work to the satisfaction of the management, will have to be removed/replaced by the agency. Replacement shall be provided in 24 hours. 9 The character antecedents of the workers to be deployed by the successful bidder shall have to be got verified from the police authorities before deployment. 10 That the bidder shall provide uniforms and shoes to the waiters deployed for duty and shall ensure the wearing of uniforms during duty hours as per approved colour coding in consultation with the Management of the HPTDC.

7 11 The ` 500/- per worker shall be charged in case any worker is found without uniform during duty hours. The penalty so imposed shall be recovered from the monthly bill of the bidder without prior notice for such lapse. 12 That the worker deployed by the bidder to fulfill the contractual obligation shall be the employees of the bidder for all intents and purposes and there shall be no relationship of employer and employee between the said workers and HPTDC either implicitly or explicitly. 13 That the bidder shall ensure that the workers deployed in respective hotels are medically fit and free from any communicable diseases. 20 That the workers so deployed shall be under the overall control and supervision of the contractor and the contractor shall be liable for payment of their wages, all other dues etc. under the various Labour Regulations. 21 The bidder shall have to engage the number of workers according to the duty roster and in case complete number is not available on duty any day, the contract amount will be reduced proportionately from the monthly payment. The payment will be made on monthly basis. 22 The Incharge of the unit/complex or any other officer assigned the job will have the right to inspect the work assigned at any time and can cancel the contract, if the work is found unsatisfactory. In such event the security deposit in whole or a part thereof shall be forfeited. 23 If bidder wants to leave the contract voluntarily or otherwise, he is required to give a notice of sixty days, failing which the amount of security as well as other dues will be recovered from him for making alternate arrangements till the new contract is assigned to other party. 24 The monthly payment shall be released on submission CPF/ESI clearance certificate from the competent authorities every month. 25 The bidder will have to manage the police verification for all the workers within fifteen days of engaging the workers. 26 The test check of worker deployed by the bidder can be made on any working day of the month by the Incharge of the concerned unit/complex of HPTDC. 27 That the bidder shall take all precaution to prevent any unlawful acts or disorderly acts of his workers so deployed and for the preservation of peace and protection of properties of the Institution. In case, any of the worker so deployed by the bidder does not come up to the mark or does not performs his duties or indulge in any unlawful act or disorderly conduct the bidder shall remove such worker on the report of the Incharge of the concerned unit/complex or any other officer authorized by him. 28 That any dispute is subject to jurisdiction of Shimla only. In the event of any

8 dispute, the same shall be referred for arbitration to the Managing Director, HPTDC, Shimla first, before filing the case in the appropriate court of law. The award of the arbitrator shall be final and binding on both the parties. 29 The Managing Director reserves the right to cancel the contract during the currency of contract agreement at any time without assigning any reason thereof. Penalty Clause: In case of partial/full default by the successful bidder in deploying manpower, penalty equal to 1% of the monthly cost of manpower shall be levied and charged to the security deposit. SIGNATURE OF THE BIDDER MANAGING DIRECTOR, HPTDC, SHIMLA

9 Annexure A An UNDERTAKING on ` 50/- Stamp Paper duly attested by Class-I Magistrate. To The Managing Director, HPTDC, Ritz-Annexe, Shimla (H.P.). 1. I have never been black listed by any Govt. Institute of the country. 2. I shall abide by the provisions of Minimum Wages Act, 1948 and shall ensure the disbursement of wages as notified by the competent authority from time to time. 3. Further, I understand that I am bound to open Bank Accounts of each worker engaged by me under the Contract for providing the services of Jr. Engineer (C) & skilled Waiters and shall disburse their salary through bank accounts. 4. I shall abide by provisions of all the Contract Act and Labour Laws as applicable from time to time and shall provide all the benefits i.e. Bonus, ESI, EDLI Gratuity etc to all workers engaged by me to discharge contractual obligation. 5. The decision of HPTDC with reference to the Labour welfare or Labour dispute shall be binding upon me and shall ensure the compliance of such decision in letter & Sprit. 6. I understand that I have to provide quality services during the whole term of contract. 7. I undertake that the firm has never remained defaulter on account of deposits labour dues apayble under various Labour Laws & Act applicable from time to time. Signature of the Bidder with Seal of the Agency

10 Financial Bid Annexure- B-I Category: Junior Engineer (C) Sr. No. Particulars 1 Minimum Wage as per H.P. Govt. rates % Amount per month per worker 3 Leave 4 Sub Total 5 Services Charges Total Service Tax (if applicable) Grand Total Signature of the Bidder with Seal of the Agency

11 Financial Bid Annexure- B-II Category: Waiters Skilled Sr. No. Particulars 1 Minimum Wage as per H.P. Govt. rates % Amount per month per worker 3 Leave 4 Uniform 5 Sub Total 6 Services Charges Total Service Tax (if applicable) Grand Total Signature of the Bidder with Seal of the Agency

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