Setting Up Your Personally- Owned Computer

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1 Setting Up Your Personally- Owned Computer For use with the Kwansei Gakuin University Computer Network On-Campus Wireless LAN Connection for Windows 10 Revised Date: Jul, 2016 Organization for Information Management and Communication

2 Table of Contents STEP.1: REGISTERING YOUR COMPUTER FOR USE WITH KWANSEI GAKUIN NETWORK SYSTEM REQUIREMENTS APPLY TO ACCESS THE UNIVERSITY NETWORK ON-CAMPUS HOW TO FILL OUT APPLICATION HOW TO FIND YOUR COMPUTER S MAC ADDRESS FOR THE APPLICATION WIRELESS LAN LOCATIONS (Wi-Fi hotspots) BEFORE CONFIGURING YOUR COMPUTER COMPUTER SECURITY AND VIRUS PREVENTION...4 STEP.2: CONFIGURING YOUR NETWORK CHECKING YOUR PRESENT SETTINGS AND ADDING DNS SUFFIXES ADDING DNS SUFFIXES MAKING A NETWORK PROFILE PROXY SETTINGS WHEN ACCESSING THE INTERNET FROM AN OFF-CAMPUS LOCATION STEP.3: HOW TO MAP NETWORK DRIVES SHARED ONLINE DATA STORAGE (DRIVES Y, M, Q AND X) YOUR PERSONAL ONLINE DATA STORAGE (DRIVE Z) SETTING UP SHARED ONLINE DATA STORAGE (Y, M, Q, AND X ) SETTING UP YOUR PERSONAL ONLINE DATA STORAGE (DRIVE Z) STEP.4: ENDING A SESSION OTHER: PRINTER SETTINGS TROUBLESHOOTING... 23

3 STEP.1: REGISTERING YOUR COMPUTER FOR USE WITH KWANSEI GAKUIN NETWORK 1.1 SYSTEM REQUIREMENTS Operating System Requirements: Windows Vista (service pack 2 and later) Mac OS X (10.7 and later) ios (iphone, ipod touch, ipad, ipad mini) Network Connection Requirements: Wireless LAN adaptor system that is compliant with one of IEEE b/g/n and supports 802.1x authentication and WPA2-AES encryption scheme. Note: If your computer is not built in wireless connectivity, then you will need a wireless adaptor separately. A password and User ID provided by the University Organization for Information Management and Communication. 1.2 APPLY TO ACCESS THE UNIVERSITY NETWORK ON-CAMPUS Download the for privately owned computers application form (Excel file). Complete it then send the file to the following address: from your KWANSEI account. Note: To connect your computer from within an on-campus office or lab, you need to download and complete another type of application form. Also you need to fill out a separate form for each place where you connect your computer. Download Application Form [Accessing the University Network from On-campus] English Version 1

4 1.3 HOW TO FILL OUT APPLICATION 2

5 In this users guide we will explain how to setup your computer using a mouse and keyboard. If you use a tablet device, press and hold to right click. 1.4 HOW TO FIND YOUR COMPUTER S MAC ADDRESS FOR THE APPLICATION Bring the mouse to left corner of the screen. Click the Cortana search box and type cmd. Select Command Prompt from the search result. A command prompt window will appear. Type the command code getmac v (Make sure there is a space before the -v ) and press Enter. 3

6 The MAC address will be in the same line as Wi-Fi under the heading Physical Address : Once you have verified your computer s MAC address, close the window by clicking the X in the upper right hand corner. 1.5 WIRELESS LAN LOCATIONS (Wi-Fi hotspots) As for the wireless LAN locations, refer to Information System Web Service ( )> ユーザーズガイド(User's Guide) > (Click English) > Wired and Wireless LAN Connection for Privately Owned Computers for Use in Public Spaces on Campus. 1.6 BEFORE CONFIGURING YOUR COMPUTER When you configure your computer for use on the university network, it may change your previous configuration. If it does, you may have trouble when you return to your previous network. Please, therefore, take accurate notes of your non-school system settings BEFORE changing the settings so that you can re-create your network without any problems. We assume no responsibility whatever for any troubles resulting from the use of this manual, such as having problems connecting to your previous network. 1.7 COMPUTER SECURITY AND VIRUS PREVENTION Please be sure to take at least the following steps in doing your part to maintain University Network security. Install appropriate anti-virus software on your computer. Download the latest virus definition files and keep anti-virus software up to date. Update the software on a regular basis. Regular Windows Updates are also essential. Note: Check for expiration dates on your antivirus to insure that your virus prevention software is actually functioning. If University Network security detects that your computer has a virus, your connection with the university system will be automatically severed. 4

7 STEP.2: CONFIGURING YOUR NETWORK Checking Your Present Settings and Adding DNS Suffixes 2.1 CHECKING YOUR PRESENT SETTINGS AND ADDING DNS SUFFIXES Login to your computer with an administrator account and configure the following settings. Make sure a wireless LAN switch is ON. Right click on the Network icon, on the right side of the taskbar. Click Open Network and Sharing Center. The Network and Sharing Center window will appear. In the left pane of the Network and Sharing Center window, select Change adapter settings. The Network Connections window will appear. Right click on Wi-Fi and select Properties from the list. 5

8 The Wi-Fi Properties dialog box will appear. Make sure the Networking tab within the dialog is selected. From the list which appears, select Internet Protocol Version 4 (TCP/IPv4). Then click the Properties button. If the following two radio buttons are already selected, go to 2.2 ADDING DNS SUFFIXES for further instruction. Obtain an IP address automatically Obtain DNS server address automatically 6

9 If selected is Use the following IP address and/or Use the following DNS server addresses and some numbers are typed as shown in the left, write them down. You may need the information in your other network environment. After making a record of all your present configurations, select Obtain an IP address automatically. Also select Obtain DNS server address automatically. In the Alternate Configuration tab, select User configured and re-enter your personal settings. (These are the settings for which you made a memo of these settings prior to beginning the configuration process.) Make sure Validate settings, if changed, upon exit is unchecked. Having your original settings stored as an Alternate Configuration will allow you to easily switch between the set ups you need for both on- and off-campus operation. Click the tab labeled General and go to 2.2 ADDING DNS SUFFIXES. 7

10 2.2 ADDING DNS SUFFIXES In the General tab, click the Advanced...button. In the Advanced TCP/IP Settings dialog box, click the DNS tab. 8

11 Select Append these DNS suffixes (in order): Click the Add... button. The TCP/IP Domain Suffix dialog box will appear. In the dialog, type in the following suffix: kwansei.ac.jp. Click the Add button. Again, click the Add... button in the Advanced TCP/IP Settings dialog box. The TCP/IP Domain Suffix dialog box will appear. In the dialog, type in the following suffix: nuc.kwansei.ac.jp. Click the Add button. Note: If you skip these steps (of adding the DNS suffixes), you might have a trouble in mapping network drives. 9

12 Now, you will see the following two DNS suffixes, displayed beneath the heading Append these DNS suffixes (in order): kwansei.ac.jp nuc.kwansei.ac.jp In the box labeled DNS suffix for this connection: type in kwansei.ac.jp. Uncheck Register this connection s addresses in DNS. Click the OK button to close the Advanced TCP/IP Settings dialog box. The active window will now be the Internet Protocol Version 4 (TCP/IPv4) Properties. Click the OK button to close the dialog. Now the active window will be the Wi-Fi Properties dialog box. Click either OK or Close to close the dialog. 10

13 2.3 MAKING A NETWORK PROFILE Right click on the Network icon, on the right side of the taskbar. Click Open Network and Sharing Center. The View your basic network information and set up connections window will appear. Click Set up a new connection or network. The Choose a connection option window will appear. Select Manually connect to a wireless network. Click the Next button. 11

14 The Enter information for the wireless network that you want to add window will appear. In the box labeled Network name:, type in KGU-WLAN. From the drop down list next to Security type:, select WPA-2 Enterprise Check Start this connection automatically. Check Connect even if the network is not broadcasting. Click the Next button. When you completed all the previous steps correctly, the following message will appear: Successfully added KGU-WLAN Click Change connection settings. The KGU-WLAN Wireless Network Properties dialog box will appear. Select the Security tab. Click the Settings button. 12

15 The Protected EAP Properties window will appear. Uncheck Verify the server s identity by validating the certificate. Click the Configure...button. The EAP MSCHAPv2 Properties dialog box will appear. Make sure the checkbox for Automatically use my Windows log-on name and password (and domain if any) is unchecked. Click the OK button. Close the Protected EAP Properties dialog box by clicking the OK button. 13

16 In the KGU-WLAN Wireless Network Properties dialog box, click the Advanced settings. In the Advanced settings dialog box, check Specify authentication mode: and select User authentication. Close the dialog box by clicking the OK button. Close any remaining open window by clicking either the OK or the Close button on each window. Your system will be correctly configured. Restart your computer to initiate the new settings. Click the Network icon on the right side of the taskbar. 14

17 Select KGU-WLAN from the network list and click the Connect button. The Windows Security dialog box will appear. In the box labeled User name, type in kwansei [include here your KWANSEI User ID]. In the box labeled Password, enter [your KWANSEI password]. Click the OK button. 15

18 2.4 PROXY SETTINGS After successfully setting up the network, move on to the Proxy set up. You will need to configure the proxy server settings to access external website from the internal network. Note: Below is the proxy set up procedure for Internet Explorer 11. Windows 10 comes with Microsoft Edge as default web browser but we cannot guarantee if it properly runs in our web system. Click the Start button then select Settings. Click Network and Internet. 16

19 Under Network and Internet, click Proxy in the left pane. Scroll down to Manual proxy Setup. Setup each item as below. Turn on Use a proxy Server. In the box labeled Address: type in [Proxy Address]. In the box labeled Port: type in [Port Number]. Information of Proxy Server Address For the Nishinomiya Uegahara, Nishinomiya Seiwa, Osaka Umeda campus: Address [proxy.kwansei.ac.jp] Port [8080] For the Kobe Sanda campus: Address [proxy.ksc.kwansei.ac.jp] Port [8080] Check Don t use the proxy server for local (intranet) addresses. Click the Save button. Now you are all set. To make sure if you have configured everything properly, simply try to access any page such as Yahoo, Google, and etc. If you cannot access any outside website but your proxy settings can be wrong. Please check the settings again. 2.5 WHEN ACCESSING THE INTERNET FROM AN OFF-CAMPUS LOCATION It is important to note that the internet configuration described in this manual only applies to on-campus operation. When you access to the Internet from off-campus, turn off Use a Proxy Server. (See 2.4 PROXY SETTINGS) When you are to once more access the Internet from on-campus, turn it on again. 17

20 STEP.3: HOW TO MAP NETWORK DRIVES The university provides data storage for all users and personal folders dedicated to each user. Note: Users can access shared folders and personal folders only from on-campus. For off-campus access, log on to Information System Web Service (https://webmail.kwansei.ac.jp/) first. Then click the drive name you wish to open under Web Folder. 3.1 SHARED ONLINE DATA STORAGE (DRIVES Y, M, Q AND X) The university provides data storage, such as Drive Y, M, Q, and X where all users can access from on-campus. Drive Y Data Storage for Teaching Materials Housed at the Nishinomiya Uegahara Campus. All users can download data and execute programs in Drive Y. As for the Teachers folder, the faculty only can upload and delete data in the folder. Drive M Data Storage for Teaching Materials Housed at the Kobe Sanda Campus. All users can download data and execute programs in Drive M, while the faculty and the staff only can upload and delete data in the drive. Drive Q Data Storage for Teaching Materials Housed at the Nishinomiya Seiwa Campus. All users can download data and execute programs in Drive Q, while the faculty only can upload and delete data in the drive. Drive X Temporary Storage for Shared Data Any user can download data, execute programs, upload and delete data in the drive. The System Administrator reserves the right to delete documents as necessary, throughout the year, especially at the end of both the spring and fall semesters. 18

21 3.2 YOUR PERSONAL ONLINE DATA STORAGE (DRIVE Z) The university provides another online data storage, Drive Z, for users to store their personal documents. Drive Z is referred to as My Documents on all classroom computers operated by the university. The Drive Z (My Document) is given to each user for his/her private use. Therefore, another user will not be able to access your Drive Z (My Document) Backing up your files to Drive Z is recommended for the following reasons: Even when your personally owned computer crushes, from another computer you can access Drive Z and retrieve your data you backed up on it. Drive Z can be accessed from off-campus through the internet using your Web Folder. 3.3 SETTING UP SHARED ONLINE DATA STORAGE (Y, M, Q, AND X ) Click the Start button then select File Explore. Or click File Explorer in the task bar. Right click on This PC in the left pane. Select Map network drive from the context menu. 19

22 Choose a drive letter from the dropdown list located next to the Drive:. In the Folder: box, type the path of the folder to map. Make sure the checkbox Reconnect at sign-in is checked. Click the Finish button. Mapping Drive Y Drive:[Y] Folder:[ kgs file y] Mapping Drive M Drive:[M] Folder:[ kgs file m] Mapping Drive Q Drive:[Q] Folder: [ kgs file q] Mapping Drive X Drive: [X] Folder: [ kgs file x] The Windows Security dialog box will appear. In the box labeled User name, type in kwansei [include here your KWANSEI User ID]. In the box labeled Password, enter [your KWANSEI password]. Check the box next to Remember my credentials. Click the OK button. 20

23 3.4 SETTING UP YOUR PERSONAL ONLINE DATA STORAGE (DRIVE Z) Click the Start button then select File Explore. Or click File Explorer in the task bar. Right click on This PC in the left pane. Select Map network drive from the context menu. Map your Network Drive Z as follows: Select Z from the dropdown list next to the Drive: In the box labeled Folder:, type in kgs file z [include here your KWANSEI User ID]. (For instance, if your User ID is abc12345 type in kgs file z abc12345.) Make sure the checkbox for Reconnect at sign-in is checked. Click the Finish button. 21

24 The Windows Security dialog box will appear. In the box labeled User name, type in kwansei [include here your KWANSEI User ID]. In the box labeled Password, enter [your KWANSEI password]. Check the box next to Remember my credentials. Click the OK button. STEP.4: ENDING A SESSION The only thing you have to do to sign off from the network is to turn off your computer. Once you have completed your set up, your computer will stay configured for continuing use with the school network. Note: If your computer is not connected to the network in the next use, disable your wireless LAN adapter temporarily. Then enable the adapter. An authentication dialog will appear again. Click this and enter your KWANSEI user name and password. OTHER: PRINTER SETTINGS As for the printer settings, refer to Information System Web Service (http://www.media.kwansei.ac.jp/index.html)> ユーザーズガイド(User's Guide) > 印 刷 (Printing) > 印 刷 の 仕 方 注 意 事 項 (How to print) > 持 ち 込 み PC からの 印 刷. (JAPANESE ONLY) 22

25 TROUBLESHOOTING If you have trouble getting a wireless network connection, you should check the following: Is the wireless switch turned on? Make sure it is turned on. Is the wireless adapter enabled? 1. Right click on the Network icon, on the right side of the taskbar. Then click Open Network and Sharing Center. 2. In the left pane of the Network and Sharing Center window, select Change adapter settings. 3. If Wireless Network Connection is grayed out and shown as Disabled, right click on the icon and select Enable this network device from the list. Is the combination of user ID and password correct? If a Windows Security dialog shows up after entering your user ID and password, there is a possibility that you may enter incorrect information and authentication fails. Please enter your information again. Is the wireless network properly connected to KGU-WLAN? If the Network icon is shown as below, you are not connected to the Local university network. Click the Network icon, select KGU-WLAN and click the Connect button. Make sure Connect automatically is checked. If KGU-WLAN is not displayed, it means that you are not in range of a Wi-Fi base station. An authentication dialog will show up. Please type your KWANSEI user ID and Password and click the OK button. Have you changed proxy settings in your browser? When you cannot access external websites such as Yahoo! or Google from within the internal KWANSEI network, please check your 2.4 PROXY SETTINGS. 23

26 Note: The proxy setting may vary according to your browser. If you used your computer to connect to the internet outside of the campus, Use a proxy server may be turned off. If so, turn it on. Have you tried rebooting your computer? The configuration may not reflect the changes yet. Restart your computer so that the change in configuration takes effect. Won t your computer connect to the Internet suddenly? Disable your wireless LAN adapter temporarily then enable the adapter. 1. Right click on the Network icon, on the right side of the taskbar. Then click Open Network and Sharing Center. 2. In the left pane of the Network and Sharing Center window, select Change adapter settings. 3. Disable the Wi-Fi adapter. 4. Re-enable the Wi-Fi adapter. Still need help? Feel free to contact us at the following locations: Campus Nishinomiya Uegahara Campus 西 宮 上 ケ 原 キャンパス Kobe Sanda Campus 神 戸 三 田 キャンパス Nishinomiya Seiwa Campus 西 宮 聖 和 キャンパス Osaka Umeda Campus 大 阪 梅 田 キャンパス Tech Support Center Lecture Hall 4 PC Support Center (ex: ) 第 4 別 館 PCサポート 室 Media and Research Facilities Building PC Support Center 2 (ex: ) メディア 研 究 棟 第 2PCサポート 室 Graduate Students Services Building 1 PC Support Center 3 (ex: ) 大 学 院 1 号 館 第 3PC サポート 室 Building Ⅵ (third floor) The PC consultation counter (ex: ) Ⅵ 号 館 PC 利 用 相 談 カウンター Building 6 Information Systems Office (ICT Support Desk) (ex: ) 6 号 館 情 報 メディア 室 (PC サポート 室 ) Campus Office (14th floor) - The Reception counter (ex:63-25) 14 階 事 務 室 受 付 カウンター 24

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