ACH Payment Process with DME Engine
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1 Orange County Convention Center Orlando, Florida June 3-5, 2014 ACH Payment Process with DME Engine Krishnan Ramamurthi Fujitsu Bharat Chintalapati Forest City Enterprises
2 Fujitsu - Global SAP Reach Fujitsu North America SAP Global Partner - Technology SAP Partner Services SAP Partner VAR (2013) SAP Partner Hosting & Cloud Team SAP Partner ASAP Partner Fujitsu Brazil SAP Partner Services SAP Partner - Hosting TDS (A Fujitsu Company) SAP Partner-SEP-Duet & HCM SAP Channel Partner Gold SAP Partner- Hosting & Cloud incl. HANA Operations Fujitsu EMEA SAP Partner - Services SAP Partner Hosting SAP Partner - VAR Competence Walldorf Platform Solution Center Fujitsu China Holding SAP Service Partner SAP Hosting Partner Shanghai Platform Solution Center Fujitsu India SAP Partner - Services SAP Partner Hosting SAP Application Management Fujitsu Ltd SAP Partner - Services SAP Partner - Software - with Certified Integration Independent Software Vendor with Certified Integration SAP Business One - Independent Sales & Service Provider SAP All-in-One Channel Partner Competence Platform Solution Center Fujitsu Asia Pacific SAP Service Partner SAP Partner Hosting SAP Business One - Independent Sales & Service Provider Global SAP : >2,700 implementation consultants SAP SI Practices in Australia, Canada, China, Finland, Germany, India, Italy, Japan, New Zealand, Russia, SAP Partner - Services Singapore, Sweden, UK&I, USA, and Brazil Global SAP Hosting & Cloud Certification, Certification as HANA Enterprise Cloud (HEC) Provider > 8,000 SAP Customers Global Strategic Partnership with SAP on all levels Fujitsu Hong Kong Fujitsu Australia SAP All-in-One Channel Partner SAP All-in-One Value Added Reseller SAP All-in-One - Independent Software Vendor SAP Partner- Hosting & Cloud
3 FOREST CITY ENTERPRISES, INC. Is an owner, developer and manager of a diverse portfolio of premier real estate property located throughout the US. Forest City has assets of approximately 9 Billion as of Dec-2013 and operates under three strategic business units.
4 RESIDENTIAL The Forest City s Residential Group owns and/or manages rental units in urban and suburban apartment communities, adaptive re-use, supported living properties. properties like SKY55in Chicago, to innovative adaptive reuse communities like Stapletonin Denver and The Mercin Dallas SKY55 in Chicago Stapleton, Denver The Merc in Dallas
5 COMMERICAL - OFFICE, SCIENCE & TECHNOLOGY The Forest City s Commercial Groupis Forest City's largest business unit with retail, office, arena, hotel and mixeduse properties University Park at MIT
6 FOREST CITY SAP Forest City is on ECC 6.0 EhP 5.0 Flexible Real Estate Controlling Cost Element Accounting Cost Center Accounting Financial Supply Chain Management Cash and Liquidity Management Transaction Manager (TRM) Loans Management Financial Accounting New General Ledger Asset Accounting Accounts Payable Bank Accounting Profit Center Accounting Materials Management Purchasing Project Systems
7 AGENDA Session Objectives Project scope Team Requirements Considerations Challenges Implementation & Overview Summary of Improvements Lessons Learned
8 SESSION OBJECTIVES How Forest City leveraged Data Medium Exchange Engine (DMEE) to define ACH file formats Value of eliminating legacy payment system and having the integrated data in SAP How utilization of DMEE will reduce development Lessons learned from the implementation
9 PROJECT SCOPE Replacing legacy payment system Implement SAP ACH payment process Create efficient and improved payment process for A/P and Treasury
10 TEAM SOLUTION ARCHITECT FUJITSU DEVELOPERS PROCESS INTEGRATION CASH MANAGEMENT ACCOUNT S PAYABLE IT BUSINESS PMO QA STATUS MANGAEMENT SCOPE MANAGEMENT TESTING CHANGE MANAGEMENT
11 REQUIREMENTS File transmission to banking partner with no manual intervention Create ACH files from SAP in NACHA (CCD) format ACH Debits (22) and Credits (27) in same ACH file Payment document number and Loan/Contract number need to be in the file
12 CONSIDERATIONS Payment Medium Workbench Classic Payment Medium Program (RFFO*) Standard ACH DME & DMEE DME Engine
13 CHALLENGES Difference in ABA and Routing numbers Large number of Companies (1000+) and Bank accounts (2000+) Banks with no direct transmission. Mixed bag of payments (F110, FRFT_B, F111) Work with existing Configuration and Framework
14 IMPLEMENTATION Master data migration from legacy system to SAP Additional configuration for payment media Create interfaces to automate payment media transmission Design and configuration of DMEE Payment media development and setup
15 CURRENT PROCESS OVERVIEW SAP generates custom file Custom.txt Text file is uploaded into Legacy payment system ACH file in NACHA format Upload this ACH file to Bank
16 AUTOMATED CLEARING HOUSE ACH: Electronic payments or credits completed in standardized formats that allow these banking transactions to be sent anywhere in the United States. NACHA: The National Automated Clearing House Association The trade association for the electronic payments, which establish the rules, industry standards, and procedures governing the exchange of commercial ACH Payments by depository financial institutions. ACH Network: Funds transfer system governed by NACHA rules which provides the clearing of electronic entries for participating financial institutions. Virtually every major bank is affiliated with NACHA or works with a local clearinghouse.
17 NACHA FORMAT LAYOUT File Header Record (1) Batch Header Record (5) First Entry Detail Record (6) Second Entry Detail Record (6) :: :: CCD (Cash Concentration or Disbursement) CTX (Corporate Trade Exchange) Last Entry Detail Record (6) Batch Control Record (8) File Control Record (9)
18 DMEE: STRUCTURES & FIELDS Available structures for use FPAYH Payment medium: Payment data FPAYHX Payment Medium: Prepared Data for Payment FPAYP Payment medium: Data on paid items SYST ABAP System Fields Example of available fields FPAYH-RWBTR Amount paid in transaction currency FPAYHX-UBKNT Our Account Number at the Bank FPAYHX-UBNKA Our Bank Name FPAYHX-UBNKY Bank key of our bank FPAYH-ZALDT Posting date of the payment document FPAYH-ZBNKN Bank Account Number of the Payee FPAYH-ZBNKY Bank key of the payee's bank FPAYH-ZNME1 Name of the Payee
19 MAPPING OF FILE HEADER RECORD Record Type Code (1) Immediate Destination (FPAYHX-UBNKY) File Creation Date (SYST-DATLO ) Immediate Destination Name (FPAYHX-UBNKA) YYMMDD HHMM A Paying Bank Nam Forest City File Creation Time (SYST-TIMLO) Priority Code: '01' Immediate Origin (FPAYHX-DTFIN) Immediate Origin Name (FPAYP-BNAME)
20 DMEE: FORMAT TREE
21 DMEE: MAPPING PROCEDURE
22 DMEE: MAPPING PROCEDURE Contd.
23 DMEE: MAPPING PROCEDURE Contd.
24 DMEE: NODE TYPES
25 DMEE: ASSIGNMENT TO PAYMENT METHOD
26 DMEE: MAPPING USING DME ENGINE
27 NACHA TEXT FILE SAMPLE
28 FUTURE PROCESS OVERVIEW SAP generates NACHA formatted ACH file ACH file Through PI this ACH file is sent to bank
29 SUMMARY OF IMPROVEMENTS SAP is THE one Source for Bank Master Data Better Compliance and Transparency Eliminated Manual Steps in Payment Processes Direct Transmit of ACH files to Banks
30 LESSONS LEARNED
31 THANK YOU THANK YOU FOR PARTICIPATING Please provide feedback on this session by completing a short survey via the event mobile application. SESSION CODE: 1605 For ongoing education on this area of focus, visit
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