Fixed Scope Offering for Implementation of Oracle ERP Financials in Cloud. Oracle ERP Finacials Cloud Offerings

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1 Fixed Scope Offering for Implementation of Oracle ERP Financials in Cloud Oracle ERP Finacials Cloud Offerings 1

2 Executive Summary Hexaware is pleased to present to you this fixed scope offering for implementation of Oracle ERP Financials solution in cloud. Hexaware is Co-Developer of Fusion Applications and Global partner of Oracle with strong ERP domain knowledge and Implementation expertise Hexaware has a large pool of certified Oracle ERP consultants with strong implementation background. With strong domain knowledge, application expertise and unique technical skills Hexaware brings to you the quick ROI at minimum risk for your ERP cloud initiatives. This document provides insight into the scope, approach and methodology used for this Fixed Scope Offering 2

3 Index Business Drivers The Solution Oracle Fusion ERP Hexaware s Offerings The Application Scope Hexaware s VELOCITY Methodology for Cloud Solutions Implementation Implementation Timelines Assumptions and Obligations Why Hexaware For Fusion Implementations? 3

4 4 Business Drivers

5 Key Business Drivers Adopt leading ERP practices Transform to Enterprise-Grade ERP Cloud Services Close monitoring and effective decision making Comply with global accounting standards and multiple legislative, industry or geographic requirements Control the cost and Increase the productivity Streamline the Financials processes and achieve measurable efficiencies 5

6 The Solution Oracle ERP Financials Cloud 6

7 Leading ERP Solution from Oracle Cloud Financial Management End to end material flows Financial Analytics Expense Management Financials Cloud SCM Cloud Inventory Management Costing innovations Managing Cost Supplier Management Strategic Sourcing Oracle ERP Cloud Project Financial Management Project Management Contract Management Procurement Procurement Cloud Projects Cloud Project Resource Management PPM Analytics 7

8 Built on 100% Open Standards Standard Tools for Data and Process Integration Lower Cost Integration Large Talent Pool 8

9 racle s Rich History in Cloud Services In On Demand business since 1999 More than 5.5 million users Second-largest Cloud provider Enterprise-grade availability, performance, and security More than 20,000 Oracle experts around the world Complete portfolio of cloud services 9

10 Ability to Move from Cloud to On Premise 10

11 Cloud Security and Data Protection 11

12 Most Reliable Platform More than 99.5% uptime ITIL-based processes Access to Oracle engineers Comprehensive production assessment process High availability via Autonomic monitoring, diagnostics Predictive incident management tool 12

13 13 Hexaware s Offerings

14 Fusion ERP Modules in Scope Package Modules Duration Package 1 Oracle Financials Cloud Essentials 16 Weeks General Ledger Accounts Payable Accounts Receivable Asset Management Package 2 Fusion Financials Accounting Hub (co-existence) 14 Weeks Package 3 Oracle Financials Cloud Complete Suite General Ledger Accounts Payable Accounts Receivable Asset Management Expense Case Management 18 Weeks 14

15 15 The Application Scope

16 High level Scope Definition Fusion Cloud No customizations are considered for estimation. Only open balances and open transactions( 3 months prior to the Go-live date) are considered for data migration Maximum of 10 user configurations are considered Maximum of 2 Legal Entities and 6 business Units are considered for implementation Delivered Roles and duties will be configured Delivered workflow will be configured 5 Custom Reports No Integration with external applications Integration with maximum of 2 card company Integration with maximum of 2 banks for EFT Maximum 1 Asset Book and maximum of 7 asset categories 10 sub categories 3 Company Policies & Rule for Expenses, card issuer & Card programs as well Integration with Oracle E-Business Suite and Oracle PeopleSoft Maximum of 3 Warehouse operations 16

17 High level Scope Definition History Data Migration Data Element Open Balances Open transactions Chart of Account Values Suppliers Customers Volume of Data From the previous year Open transactions for the three months prior to go-live date Active chart of Account values to be provided in a required format Active suppliers to be provided in a required format Active customers to be provided in a required format 17

18 Hexaware s VELOCITY Methodology For Cloud Solutions Implementation 18

19 VELOCITY (Hexaware s Cloud Implementation Methodology) Configure & Plan > Design > > Testing > Go-Live O Prototype Project Charter High-level Project Plan Workshop/CRP plan Project Organization Chart Sample Deliverables Configuration Documentation CRP Sessions Data Mapping Security Matrix Test Strategy Training Strategy End to end system configuration Testing Scenarios & Scripts Updated Configuration Document CRP Sessions and Summary Fully configured, tested and user accepted application Key User Training Finalized configuration documentation Detailed go-live cutover plan Finalized production environments Application go-live Project Closure Issue Resolution End User Feedback 19

20 About VELOCITY Methodology VELOCITY is Hexaware s standards based methodology for Rapid implementation of Cloud Solutions. The methodology is rapid, adaptive and business focused. Key Features: Efficient: An easy-to-follow framework of activities Prototype based approach Delivery Toolkits: Standard templates enabling faster and better quality outputs Flexible: Select the strategy, techniques, and tasks appropriate for your project Scalable: Scalable to handle large multi country rollouts and high volume data migrations Key Benefits: More Focused Effort Built-in Flexibility Rapid Deployment Lower Cost of Deployment Reduced Project Risks Better Quality 20

21 21 Implementation Timelines

22 Package 1 High Level Plan Oracle Financials Cloud Essentials in 16 weeks W1 - Planning W5 CRP1 W13 Test W16 Transition W2 Familiarization W8 CRP2 W14 Go Live 22

23 Package 2 High Level Plan Fusion Financial Accounting in 14 weeks W1 - Planning W5 CRP1 W11 Test W14 Transition W2 Familiarization W7 CRP2 W12 Go Live 23

24 Package 3 High Level Plan Oracle Financials Cloud Complete Suite in 18 weeks W1 - Planning W5 CRP1 W15 Test W18 Transition W2 Familiarization W8 CRP2 W16 Go Live 24

25 25 Assumptions and Obligations

26 Key Assumptions The standard business flows and product features will serve as the base for the implementation The implementation is based on the Cloud deployment model, hosted at Oracle No Customisation can be performed in Fusion Cloud. Custom configuration within the standard system is performed Only one country and one language (English) is included in scope The project would be executed in an onsite-offshore model A comprehensive list of assumptions and final timelines & estimates will be provided after a due diligence study conducted by Hexaware Training will be provided using Train the Trainer approach 26

27 Your Obligations For the project to be successful, the customer must fulfil the following obligations: Customer to finalize license agreements and get staging environment from Oracle for Fusion & Taleo prior to start of implementation Arrange for a project executive sponsor and project steering committee Assign a project manager to lead your staff s efforts Assign experienced and empowered business and IT users to work closely with Hexaware s consultants according to project plan (some full-time allocation may be necessary at times). Perform certain project tasks according to project plan such as: (a) provide data in format specified by Hexaware: b) customer side of integration; c) perform UAT: d) end user training Process standardization across the organization has to be done by the customer prior to start of the engagement Provide timely sign off of the deliverables within the timeframe agreed upon before start of engagement 27

28 Hexaware Your Trusted Partner! 28

29 Hexaware Overview: Key Facts 233 Active Clients served worldwide (FY 13) 8,800+ Employees globally (FY 13) Delivery Centers Mumbai Chennai Nagpur Pune Coimbatore Bengaluru New Jersey Dallas Mexico 55 Million dollar clients (FY 13) 36 Offices worldwide 387 $ mn Revenues in CY 13 Certifications CMMI Level 5, ISO 9001 & ISO 27001, SAS 70 Type II, ISO Industry Recognitions Awarded the prestigious Golden Peacock Award for Excellence in Corporate Governance Ranked among the Top 100 CISO award 2013 Winner of Application Partner of the year 2013 HCM Cloud Ranked in Forbes Asia s 200 Best Under a Billion List Winner of Asian Outsourcing Excellence Awards 2013 Winner of the Information Mastermind Award 2012, by IDG Listed among the Top 100 Innovative service Provider by Global Services 100 Listing Ranked among leading IT service providers in International Association of Outsourcing Providers (IAOP) Global Outsourcing 100 list. Winner of BPO Excellence Awards [Subsidiary : Caliber Point] Winner of the EMC Transformers Award for its Cloud and Disaster Recovery (DR) implementation Recognized and awarded the Best in Corporate Responsibility Practice award by Indy's Awards Received the prestigious CIO100 Award, by IDG. Golden Peacock Award 29

30 Hexaware s Partnership with Oracle: ERP Cloud Certified Fusion Rapid Start Implementation Partner On-time, On-cost and On-quality delivery Partner of the Year HCM Cloud Oracle awarded as FY 13 Oracle Asia Pacific Applications Partner of the Year - HCM Cloud Dedicated Lab for ERP Cloud On Premises Oracle ERP for POCs and Simulations Co-Development Partner for Fusion Our consultants are working hand in hand with Oracle in building new functionality in Fusion Applications Validation and Testing Partner for Fusion Partnered with Oracle in testing of Fusion Applications with Oracle giving us early insights into the product functionality Specialized Partner in Fusion Applications Achieved Competency Specialization in HCM, Finance and CRM. 30

31 Customer Value Additions Fixed Cost, Faster Implementation and Flawless Result Custom Reports & Extracts Single Sign on Blueprint Cloud Integration Pack Security Templates for future use Hexaware Lab for product familiarization and simulations Training on Personalization, Extension and Custom Reports 31

32 32 Our Customers

33 Leading Auto Parts Retailer in US PeopleSoft FSCM v9.1 Transformation The Business Need: Business Process Re-engineering and implement following modules: General Ledger Asset Management Accounts Receivables - Billing ebill Purchasing Accounts Payable Inventory Project Costing Maintenance Mgmt. IT Asset Management esettlements esupplier Connection Customer Contracts Expense The Solution: Conduct high level business requirement, improvements and design for enabling global rollout of PeopleSoft Application to multiple countries for globalizing business processes. Redesign current General Ledger structure to enable scalability, flexibility and adaptability for future business growth in multiple countries and with more stores spread across U.S. Develop Global Security Matrix and implement better User security based on Business Unit. The Benefits: About the Customer Domain: Retail Location: North America Enhanced user interface with delivered interfaces with sub-systems for greater visibility and access. Ability to control and schedule Preventive Maintenance for future budgeting and better planning. 33

34 Market Leader in Insurance in ME PeopleSoft FSCM v9.1 Implementation The Business Need: Implement following modules of PeopleSoft FSCM v9.1 for business efficiency: General Ledger Asset Management Accounts Receivables Cash Management Accounts Payable Complex interface from Core Business Solutions to PeopleSoft GL, AP and AR The Challenges: COA restructure and standardization (From 70,000 account code to 2000 codes) Data conversion 63million rows of Journal Line data Standardization of IT security in line with client s Global standards The Benefits: Business process reengineering (Order to Cash, Record to Report) Efficient Approval Process Condition monitoring, Risk score monitoring of Customer Balances Interactive & Proactive Business Critical Reports About the Customer Domain: Insurance Location: Middle East 34

35 Leading Intl. Multimedia Company PeopleSoft FSCM v8.9 Implementation Rollout The Business Need: Production Support and Rollouts of PeopleSoft FSCM v8.9 for Latin America, New Zealand, Hong Kong, India, Taiwan, Japan, China, Australia, Middle East, UK, US, Europe (Poland, Norway, Netherlands, Greece) Modules rolled out were General Ledger Asset Management Purchasing Cash Management Accounts Payable Project Costing The Challenges: Requirements were different for each country so had to develop country specific solutions which in turn was time consuming. Data provided from legacy system was not in proper format End users awareness for PS system The Benefits: Single Global System across the organization Simpler and easier to implement accounting practice across the organization Ready access to historical data to enable them to take critical and comparative reports Ease in terms of Financial reporting and consolidation About the Customer Domain: Media and Entertainment Location: North America 35

36 36 Thank You

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