Tournament Planning - Inglewood Golf & Curling Club

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1 2014 Tournament Information Welcome to Inglewood Golf & Curling Club Located on the banks of the Bow River, just five minutes from downtown Calgary, Inglewood Golf & Curling Club is one of the finest semi-private championship golf courses in the Calgary area dating back to the 1930 s. The traditional tree-lined layout is always in fabulous condition with some of the quickest putting surfaces in the Calgary area. We have not only an 18 hole championship course, but also a 31 stall driving range, two putting greens, and a short game area. Our central location makes Inglewood an excellent venue for corporate and charity tournaments. Our unique log cabin clubhouse features three separate banquet areas: Banquet Facility 180 person capacity Main Lounge 110 person capacity Members Lounge 50 person capacity Directory Tournament Package... 2 Course Policies... 3 Tournament Meal Packages... 4 Lunch & Breakfast Options... 5 Tournament Conditions... 6 Tournament Conditions... 7 Tournament Contract... 8 Inglewood offers a fully stocked Pro Shop. Our fully certified PGA of Canada staff offer professional advice for all your golfing needs. Our year round food & beverage operation has all amenities to suit your event. Tournament Team Jeff MacGregor Head Golf Professional j.macgregor@inglewoodgolfclub.ca Leah Bathgate Events Co-ordinator l.bathgate@inglewoodgolfclub.ca Gosling Way S.E. Calgary, AB T2B 3V7 Norm Keen Food & Beverage Manager n.keen@inglewoodgolfclub.ca

2 Course Rating Championship Tees 71.0/128 6,518 yards White Tees 69.4/123 6,224 yards Red Tees 72.8/133 5,741 yards What our Tournament Package Includes Championship Golf Course 18 Hole Green Fee Power Carts (Electric) Deluxe Meal A $20 prize contribution towards Pro Shop merchandise. Registration set-up Custom Tournament Draw Lists Cart staging with sponsor Logos, players signs and score cards Cart Staging Customer Greeting with course expectation speech On Course Tents ($100.00/Per Tent) Driving range, putting greens and chipping facilities 18% Gratuity is Included with each meal Package On-course marshalling Bag Loading/Unloading Hole Proximity Preparation with Sponsor & Tournament Logo Hole competition set up and pick up Banquet set up and linens Prize table or auction set up (prizes can be dropped off one day in advance) Snack bar and on course food and beverage Extra Options Golf Course Options Impact Electronic Scoring (Great Value) Hole In One Insurance ($60.00 per $2, of coverage) Extra Meals (volunteers, support staff, extra family or co-workers) Promotional Holes Beat the Pro raffle Golf Performance Canada Golf Instruction Clinic Chipping/Putting Contests 1st tee giveaway Corporate/Charity Logoed Merchandise Club Rentals ($40.00) Golf Flags with sponsors/company logo Food & Beverage Options Sponsored Holes Sponsorship Signage Lunch Barbeque Buffet or Box Lunches Breakfast Breakfast Sandwich or our Full Iron Man Buffet Beverage Tickets Signature Drinks or Cocktails On Course Food/Drink Stations 2

3 Power Carts Power carts are required for all tournaments. Inglewood will ensure enough power carts for the tournament based on the maximum number of players that you estimate on the contract at time of booking. If you require any additional power carts for organizers, photographers or volunteers, please reserve additional carts at time of booking. Additional carts are rented from an outside supplier and are subject to availability. Power carts must remain on the available cart paths at all times. Course marshals and dtarters have sole authority on the golf course. Please obey all instructions and/or requests. Inglewood strictly enforces a No Rider Policy; non-playing individuals are not permitted on the golf course unless given permission. Power Cart Policy We have 60 power carts within our fleet to accommodate 120 golfers. If you need additional carts because you have additional players, the charge is $50 plus GST per cart. Please contact the tournament coordinator one month in advance to ensure additional power carts are available. Volunteers On course volunteers must arrive no later than one hour prior to tee off. Sponsors arriving less than one hour prior to tee off may have to wait until after tee off to go out to their designated location. The Hole-in-One volunteer will be provided with a table and chairs at the tee box. Please coordinate all of your on course requirements with the event-coordinator in advance of your event. Speed of Play All tournament that are tee time or crossover are expected to play in less than four and a half hours. Any tournament that is playing in a shot gun format must play in less than five hours. Failures to play in the time necessary are subject to late play charges. Event Competition Suggestions Hole # Par Recommended Hole Contest 1. 4 Shortest Drive Closest to the Pin 3. 4 Closest in 2 Shots 4. 4 Longest Drive 5. 4 Longest Drive 6. 5 Longest Drive 7. 3 Closest to the Pin 8. 4 Ball in Sand Draw 9. 5 Ball in Water Hole # Par Recommended Hole Contest Closest to the Pin Longest Drive Ball in Sand Draw Closest in 2 Shots Ball in Sand Closest to the Pin Shortest Drive Closest to the Pin Longest Drive Golf Performance Canada Golf Performance Canada has come to Inglewood Golf & CC! Add something exciting to your tournament or function this year by including a service from the teaching academy. Add PGA professionals on the range or on course to give your staff and clients a memorable day. If you have a large tournament consider some tips or a clinic with one of our Professionals on the range before or after you play. If you have some people who want to be part of the golf day but they are uncomfortable playing 18 holes, let us give them a clinic while you golf. 3

4 Tournament Meal Packages Buffet A. BBQ Chicken Buffet $ 155 B. 8 oz. New York Striploin Buffet $ 160 C. Carved Prime Rib Buffet $ 165 D. 8 oz. Steak & Seafood Béarnaise Buffet $ 175 E. Tarragon Cream Chicken Breast & Carved Prime Rib $ 185 This package includes either box or burger lunch. Also includes our chef s choice of an additional starch or side to complement your meal. All buffets come with seasonal vegetables, international and domestic cheese mirror, dinner rolls, gourmet dessert squares, one starch option and three side dishes. Or let our Chef choose for you. Starch Options Sage & butter baby roaster potatoes Rice pilaf Creamy mashed potatoes Baked potatoes with all the trimmings Side Dish Options Classic Caesar salad Spinach salad with dried cranberries, mandarins & poppy-seed dressing Blue cheese Caesar salad Coleslaw Mixed greens tossed salad Fresh fruit salad Broccoli salad Rustic Italian cheese tortellini salad with artichoke hearts Baked beans Greek salad Corn on the cob Please note that extra sides and starches are available at $ 5 per person. We are happy to accommodate all food allergies or special dietary requests. Arrangements should be made with the tournament organiser a minimum one week in advance. Additional meals can be added for an additional charge. Tournament meal packages are per person and include gratuity. Package prices do not include GST. 4

5 Lunch & Breakfast Options For afternoon shotguns, add a lunch. It s a great way for participants to meet. Box Lunch $12 Great for groups that are rushing from the office. Sandwich, bag of potato chips, homemade cookie and bottled water. Barbeque Beef Burger Buffet $13 Includes a bag of potato chips and a bottled water. Chicken breast burger is also available for an additional $2 per person. Fajita Buffet $15 Grilled spicy chicken, green and red peppers and onions served with all the trimmings and includes bottled water. Beef option for an additional $2 per person. Steak Sandwich Buffet $20 6 oz. sirloin steak barbequed to perfection, Served with Caesar salad, fries and bottle of water. Start the morning with a breakfast buffet Continental Breakfast $12 Assorted muffins, mini Danishes and bagels. Served with orange juice, coffee and tea. Breakfast Sandwich $14 Toasted English muffin with back bacon, scrambled eggs and cheese wrapped in foil and served with fresh fruit salad. Served with orange juice, coffee and tea. Ironman Buffet $18 Scrambled eggs, bacon or sausage, hash browns, fresh fruit salad, muffins and orange juice, tea and coffee. Prices do not include gratuity or GST 5

6 Tournament Conditions The proposed tournament date will only be confirmed when the non-refundable deposit of $1,000 and the completed tournament contract are received at the Inglewood Golf Club. A second invoice will be issued six (6) days prior to the event. This invoice MUST be paid before the start of play. Credit card information is required to cover any additional charges that may have incurred on the day of the event. An invoice will be provided after the event for any additional charges and can be paid by cheque or the credit card on file. Confirmation of final numbers (meals, players and tournament specifics) MUST be provided eight (8) days in advance to the scheduled event. Any reductions in those numbers after this deadline will be subject to a full tournament fee. Any conditions with this number must be approved by the Inglewood events coordinator to ensure availability. All tournaments with tee times will be charged for the total number of tee times required. For example, if you end up needing 10 tee times, and only have a threesome or are short of the forty required green fees, your group will be charged for the forty green fees and carts. The names of all competitors IN FOURSOMES must be received in excel format three (3) days prior to the event. The names should be typed clearly with gender and tee time allocations. If there are any special requests, please refer to the events co-ordinator. A surcharge of $250 will be charged to all events that send their foursomes in after this deadline. The foursome list MUST be sent in the proper excel template that the Inglewood events co-ordinator will supply. This includes the players first and last name in the same field, gender and their handicap in a separate field (if required, based on how you want your tournament to be scored). A detailed list of all skill prize holes (longest putt, closest to the pin, hole in one yardages, etc.) and a copy of the rules sheet you are using must be sent to the events co-ordinator at least eight (8) days prior to the tournament. Should the number of players differ greatly from the original booking, Inglewood reserves the right to alter the starting times or style of start (tee times, crossover or shot gun). All shotgun starts must have a minimum of 120 players. Any changes to the style of start must be announced a minimum of one month in advance. Organizers and volunteers of the tournament must report to the Inglewood events co-ordinator a minimum of two (2) hours prior to the start of the event. The type of competition format and proposed rules sheet for the tournament must be first approved by the Inglewood events co-ordinator in advance. If your event has more than ten (10) beginner golfers, you must play a Texas Scramble format. Once the competition format has been approved, there will be NO CHANGES to the format without prior approval. Please contact the events coordinator if you have any questions, or if you have special sponsor related items for the golf course such as placement of cars or equipment to go on sponsored holes, this takes time and planning and must be known well in advance of the tournament. YOUR LOGO HERE

7 Tournament Conditions Please advise the events co-ordinator in advance for proper placement to ensure completion well before the shotgun start. Please have all tournament signage delivered to the golf club the day before your event. All tournament signage must be picked up the day following your event. Inglewood Golf Course is not responsible for misplaced or damaged signage. Tournament Food and Beverage Services For all tournaments, Inglewood Golf & Curling Club will have available our Snack Snack, which is available at the 1st and 10th tees and beverage cart(s) dependent on the size of the tournament. A full bar is set up and staffed in our tournament rooms. Any of all of these services may be organized as either host or cash basis. The Alberta Gaming and Liquor Commission allows one sponsored alcoholic beverage hole for each nine holes and stipulates that a licensed golf course staff member must be the server for the product. Volunteers may at no time distribute alcohol. All alcohol must be provided by and purchased from Inglewood Golf & Curling Club. All food and beverage including sponsored holes must be organized through our Food and Beverage Manager a minimum of three weeks prior to the tournament date. Groups showing up with product without prior approval will not be allowed to take their product onto the course. All host product is subject to an 18% gratuity and 5% GST. Responsible Beverage Service We at Inglewood are committed to the safety of all of our guests. We encourage the coordinators of all hosted functions to arrange for alternative transportation for you and your guests. We want to ensure all of our guests return home safely. Inglewood staff is available to help arrange transportation. 7

8 Tournament Meal Packages - Buffet Please choose one package BBQ Chicken Buffet $ oz. New York Striploin Buffet $ 160 Carved Prime Rib Buffet $ oz. Steak & Seafood Béarnaise Buffet $ 175 Tarragon Cream Chicken Breast & Carved Prime Rib Buffet $ Package includes one extra side or starch, chef s choice. Please select one lunch option Option 1 Box Lunch $12 Option 2 BBQ Beef Burger Buffet - $13 Option 3 Fajita Buffet - $15 Option 4 Steak Sandwich Buffet - $20 Please select one starch option: Sage and butter baby roaster potatoes Rice pilaf Creamy mashed potatoes Baked potatoes with all the trimmings Please select three sides: Classic Caesar salad Spinach salad with dried cranberries, mandarins & poppy-seed dressing Blue cheese Caesar salad Coleslaw Mixed greens tossed salad Fresh fruit salad Broccoli salad Rustic cheese tortellini salad with artichoke hearts Baked beans Greek salad Corn on the cob Tournament Contract Form I understand that this agreement, completed in full and a $1,000 nonrefundable deposit are required to confirm the proposed tournament date. I understand that payment for the event is required in full, prior to the start of the event. Any additional tournament charges (i.e. extra prizes, extra power carts, clubs, meals, etc.) will be charged to the credit card below at the conclusion of the event. I have read and understand clearly the tournament conditions. I understand that a guaranteed number of players and meals must be confirmed in writing eight (8) days prior to the event. Any reductions in the number of players and meals after this deadline will be subject to full tournament charge. The tournament acknowledges and accepts responsibility for all damage to power carts, rental clubs, golf course, clubhouse and any fixed or rented property. The tournament will start at the scheduled time unless the course is closed or deemed unplayable by the course superintendent. If this occurs, a delay in start time will be the first option. An alternate day will be the second option and a refund will be issued if options one (1) or two (2) are not feasible. Prices do not include GST. Any change in format must be done one month in advance with the events coordinator. Failure to inform the events coordinator within this time frame will result in a $1,000 charge. Tournament Date: Tee Time Request: Name of Organization: Contact/Tournament Organizer: Signature: Address: Postal Code: Telephone No.: Fax No. : Number of Players: Credit card no.: Expiry Date: Please complete the contract and fax to or to j.macgregor@inglewoodgolfclub.ca YOUR LOGO HERE