Tournament Information

Transcription

1 Tournament Information

2 General Event Information Group Event Office Contact, Michael Tripp, Group Sales Director Group Reservations (13 or more players) Ph: Fax: Group Rates Group Rates may differ according to certain variables that may include the time of year, the format (i.e. straight tee times vs. shotgun) and the time of day that the event takes place. Rate ranges shown should be used as a guideline: Monday - Friday: $135 Saturday & Sunday: $175 Group rates include guest and cart fees, warm up range balls, personalized cart cards, bottle of water per player, logoed bag tag and if requested, contest proximity markers. Please contact the Group Event office to discuss options and to request a proposal. Special Course Buy Out We are proud to offer special course buyout prices available any day of the week. This offer enables the event to have exclusive use of the golf course during play with a minimum of 140 players *. Offer is subject to availability, please call for more information. * During Daylight Savings, Friday-Sunday or the weeks of Easter, Thanksgiving, Christmas or New Year's Day, the full day, full course buyout might require 180 paid golfers. Merchandise, Awards, & Event Prizes Oak Creek Golf Club features one of the nation's finest golf shops offering extensive collections of men's, women's & children's apparel, golf equipment, accessories and gifts. The Golf Shop staff can assist in selecting tournament prizes, awards and tee gifts. The Oak Creek license can be obtained for merchandise purchased outside of our offerings with approval from the Director of Golf; a special fee will be charged. Please call for more information. Additional Rates & Fees Tournament Scoring $3 to $6 per player. Available upon request with one week advance noticed required. The rate for tournament scoring is dependent upon the tournament format and number of players in the field. Rates listed are for standard formats only. Specialty scoring is also available. Please call for more information.

3 Nike Golf Club Rental $65 (tax inclusive). One set of clubs per player is required. Fee includes a sleeve of Nike Golf Balls. Rider Fee $20 per cart. If available, an extra golf cart may be rented for a non-player. Golf Cart Rental $65 to $75 per cart, per day (without roof). Large events or non-standard event formats may require rental of additional golf carts by OCGG through an outside agency. Please call for more information. Golf Shoes Not available for loan or rental. Golf shoes may be purchased in the Golf Shop, which offers a complete selection of men's and women's sizes. Range Balls Pricing if Not Included in Package $11 small bag, $16 large bag, $300 per hour (unlimited balls). It is recommended that guests arrive at the practice facility no less than one hour prior to their scheduled starting time. Thirty minutes prior to play guest should proceed to the golf course to check-in for their round. Shoe Service Shoe service is available upon request. Non-metal golf spikes are required. Hole-in-One Insurance Please contact David Jacobo, Tournament Director, to inquire about pricing and options at or [email protected]. If the group elects to procure Hole-In-One Insurance without the assistance of Oak Creek, then the Tournament Director needs to be notified, provided all information and a waiver indemnifying Oak Creek must be signed and filed before the event start time. Dress Code Appropriate golf attire is requested of all guests. Shorts are permitted, but should be of Bermuda length. T-shirts, jeans and denim are not permitted. Non-metal golf spikes are required. Reservation Policy Groups of players may book 60 days in advance. Groups of 37 players or more may reserve up to one year in advance. Receipt of a signed contract and initial deposit is required to secure the reservation and hold space on the golf course.

4 Food & Beverage Information Oak Creek Golf Club offers several settings and options for food and beverages at your event; from box lunches and on-course food and beverage carts to indoor and outdoor banquets. Food and beverage service is provided in the Oak Creek Cafe and by Hyatt Regency Catering. The Hyatt Regency, Irvine operates the Oak Creek Cafe and all on-course concessions. Banquets Oak Creek Golf Club provides an indoor/outdoor banquet settings. One option, The Pavilion, is a tented facility that can accommodate up to 250 guests and is perfect for hosting large events protected from the elements. You may also elect to host your event sans tent or canopy to enjoy the natural state of hosting a reception or dinner under the blue sky or stars above. With either choice you will find an ideal combination of capacity, cuisine and ambiance for all of your memorable occasions. The Oak Creek Café Located adjacent to the Golf Shop overlooking one of Orange County's top finishing holes. The Oak Creek Cafe serves a variety of house-made sandwiches, grill items, fresh soup daily, assorted salads and snack items. Breakfast items include breakfast burritos, fresh bagels and muffins. A variety of soft drinks, juices, bottled water and alcoholic beverages are available. Outdoor seating and table-side service are also available. On-course Service Provided daily, food and beverage carts consistently serve the course. Master billing may be established for guests paying by credit card. A minimum of 8 players is required and gratuity will be added to all purchases. Arrangements may be made in advance or on the day of play. Master billing must be settled on the day of play. Box Lunch/Outside Food and Beverage Box lunches are available through The Oak Creek Cafe. Special services do require advance approval. All on-course food and beverage must be provided by and purchased from Oak Creek Golf Club. Any exceptions must be approved by both the Director of Golf and Hyatt Regency, Irvine and additional fees will apply. Guest Guidelines Appropriate golf attire, such as Bermuda-length shorts and polo shirts, is required. T- shirts, jeans and denim are not permitted. Non-metal golf spikes are required. Guests should arrive at the practice facility no less than one hour before their scheduled starting time. Thirty minutes prior to play, guests should proceed to the golf course to check-in for their round.

5 Contract Terms & Conditions Contracts are required for all groups of 13 players or more. In general, for groups of 13 or more a signed contract and 10% deposit is due three weeks from the date the event is booked. For groups of 37 or more an additional 40% payment is due six weeks prior to the date of the event with the remaining 50% due 15 days prior to event date. The actual number of payment dates and amount of each payment may vary depending on how far in advance the event is booked. Payments must be received on time and in full to avoid cancellation of the event. Deposits and payments, once received, are nonrefundable unless approved by the Director of Golf. Any additional expenses are due on the day of the event; post billing is not available. Methods of Payment Cash, corporate checks, American Express, Diners Club, Discover, JCB, MasterCard and Visa are all accepted. All fees and policies are subject to change without notice.