GOLF DAY INFORMATION 2015

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1 GOLF DAY INFORMATION 2015

2 Dear Golf Day Organizer, Thank you for your interest in hosting your Corporate Golf Day with us. Below please find a detailed explanation of the services offered by the Golf Club. Should you require any additional information please do not hesitate to contact us. CONTACT DETAILS Events Manager Megan Gemmell Coordinators Jeanette O Donnell, Corne Jackson and Ryan Waters Telephone Address megan.gemmell@serengetigolfclub.co.za or events@serengetigolfclub.co.za Website INFO ABOUT THE CLUB: The Serengeti Golf Club was opened in June 2009, by the iconic golfer and course designer, Jack Nicklaus. This Jack Nicklaus Signature golf course joins an elite group of 300 courses worldwide that carries the Nicklaus name but is the first 27-hole signature course in Gauteng. There are just five other Jack Nicklaus Signature Courses in South Africa; Pecanwood (Northwest Province), Pearl Valley (Western Cape), Simola (Southern Cape), St Francis Links (Eastern Cape) and Houghton (Gauteng). Serengeti has a reciprocity agreement with these golf courses whereby its members can play the courses at a special rate. Serengeti comprises of an 18 hole course, named Masai Mara, which has a rugged grassland and dune scape look and feel and a 9 hole course, named Whistling Thorn, which features classic design elements and a plains like feel. The Serengeti Golf Club is the first course in Gauteng to use cool season grasses meaning that the course remains lush green throughout the year. A variety of tee options combined with a careful consideration to daily set-up can provide the sternest of challenges for the most skilled players, yet the ideal environment for new golfers to learn the game. There are a number of unique features, such as the challenging par five, 8th hole with its island green. Harnessing the two golf courses is a multi faceted clubhouse of over 6500 square meters. This venue is not only aesthetically appealing but incorporates a variety of facilities, including several lounges, bars, two restaurants and banqueting facilities, as well as Golf Academy, Fitment Centre and Pro Shop. REASONS TO HOST YOUR GOLF DAY AT SERENGETI GOLF CLUB: An experienced team of professionals are available to discuss your requirements in detail Dedicated coordinator allocated to your Event from beginning to end Golf Day packages can be customised to suit your specific requirements As we believe in quality of quantity we are able to provide dedicated service throughout your Event 4 Banqueting venues / 1 Executive Boardroom for 25 of less delegates We offer complimentary starting, scoring and marshalling services We offer complimentary personalisation of scorecards, bag tags and cart names 27 holes allowing the Golf Course to be available throughout the year for 18 holes of Golf A fully equipped Golf Academy on site, allowing for personalised lessons or clinics Complimentary prize giving venue Fully stocked Proshop

3 GOLF DAY RATES: Please take note that we only offer Corporate Golf Days on a Monday, Tuesday and Thursday. On-Peak (March May & August-December) Single tee start or two tee start Group (Includes Halfway house) R per person Group (Includes Halfway house) R per person Group (Includes Halfway house) R per person Shotgun start (Includes Halfway house) R Maximum field of a 128 players Exclusive use of the course Off-Peak (January February & June - July) Group (Includes Halfway house) R per person (Above rate can be either for a two tee or shogun start) GOLF CARTS/CADDIES: 70 Golf Carts are available. Cost is R per cart, including GPS and 2 x waters. Carts are reserved for the Golfers, should there not be a full field of Golfers the remaining carts available can be reserved by the organizers, subject to availability and terms and conditions. We unfortunately do not have any or allow caddies or spotters at Serengeti Golf Club. WAITER HIRE FEE: A Waiter Service Fee for waiters manning the shelters as well as for the Prize Giving Dinner is charged and this will reflect on your quotation. This is not a gratuity gratuities are added to the bill by the organizers subject to their discretions. PRIZE-GIVING VENUE Our venues come standard with 1 x Projector and Screen per venue as well as a PA System. Should you require additional AV/IT this can be arranged and quoted as per your requirements. You are more than welcome to bring in your own equipment/supplier should you prefer. The prize giving venue is reserved for your guests up until 24h00, last rounds are called at 23h30 and the last song played at 23h45. ADDITIONAL SERVICES: As part of our brand standard, we request the Tee Sheet from our clients 24 hours in advance to the start of the Golf Day. With this Tee Sheet we print personalized cart names, rules sheet and bag tags. We also print each player s name, tee time, date and format of play on each score card. This score card is placed on the cart with a pencil for each guest; the rules sheet is attached to the score card for easy reference. Your company logo can be displayed on the cart names and rules sheet.

4 BRANDING: Tee Start & 2 Tee Start Banners can be put up on the 1 st tee, 10 th tee, putting green, bottom driving range, registration, drink shelters (Hole 6 & 14/13) and egg shell. (During your tee times) No banners may be placed in Reception or on the main walk way. Shotgun start Banners can be put up on all tee boxes, putting green, drink shelters (Hole 6 & 14/13), bottom driving range, and egg shell (area in front of the clubhouse entrance). Maximum of 2 banners per tee box. No banners may be placed in Reception or on the main walk way. Company doing own Branding: Branding may be dropped off the day before your event and stored in our Events storeroom. It is your responsibility to provide the co-ordinator with a list of all the items that has been stored in the store room. The representative of the company will sign as well as a representative from Serengeti Golf Club once all items have been checked this store room will be locked at all times; the key can be collected from the co-ordinator. Banners can only be put up on the day of your event. Banner bags to be stored in the storeroom once all banners have been put up. All branding needs to be taken off the golf course directly after play. No banners are allowed to be left overnight on the golf course. Under no circumstances will Serengeti Golf Club be held liable for any loss of goods/banners or banner bags. If any branding was left behind by mistake, it is your responsibility to come and collect it the day after the event. All branding that is left at Serengeti Golf Club for more than 5 working days will be disposed of without any prior notice. Serengeti Golf Club doing Branding: Serengeti Golf Club charges an R banner handling fee. Branding to be dropped off the day before, Branding not delivered the day prior will not be put up on the day. All branding to be marked clearly as to where this branding needs to be displayed. Each banner bag needs to be clearly marked with the companies details to prevent the wrong banners been placed in the wrong bag. The list of branding must also be provided to your Serengeti co-ordinator the day prior to the Event. Branding will only be put up by Serengeti Golf Club on the day of the event prior to start of play. (No items can be displayed from the night before) All branding will be taken down after the event and stored in the events store room All branding needs to be collected the day after the event. Serengeti Golf Club will not be held liable for any damage or loss of goods/banners or banner bags. All branding that is left at Serengeti Golf Club for more than 5 working days will be disposed of without any prior notice. DRINK SHELTERS: Watering holes are provided at weather shelters and there is one allocated to each nine holes. Hole 6 and 14 Masai Mara or hole 4A Whistling Thorn. Manning of these holes is permitted. No other hole may be manned in accordance to our Estate rules and regulations. HALFWAY HOUSE: Halfway house is included in the above rates. Additional meals can be arranged for support staff. Halfway house can either operate on a cash or master account for your players. Our halfway house is equipped with a basic menu, beverages, chocolates, chips and pastries.

5 TEE OFF TIMES: Shotgun start: 08h00 11h30 (No later than 11h30 due to light in winter or afternoon thunder storms in summer) Two Tee start subject to numbers, please liaise directly with your coordinator DRIVING RANGE/PUTTING GREEN: Our driving range and putting green are available for your golfers to practice prior to play. Golf balls are available on the driving range, complimentary. CATERING & BEVERAGES: The Clubhouse offers a variety of Menus. We can assist with Halaal and Kosher catering we require 72 hours notice to arrange with our external supplier. Please note our kitchen is not halaal. Our Executive Chef is available should you wish to change one of the Menus or create your own Menus according to your requirements. Serengeti Golf Course is an alcohol free course, all Food and Beverage needs to be supplied by the Clubhouse and no external catering is allowed this includes snacks such as biltong, sweets, etc. Beverage deals can be arranged on a 2 for 1 basis. Please liaise with your coordinator prior to your Golf Day DRESS CODE: Only soft spiked golf shoes are permitted. Only golf attire may be worn on the course no jeans. Caps are to be removed whilst inside a public area (Restaurant, halfway house, etc) LIGHTNING POLICY: Our lightening siren will sound when lighting is in the vicinity as soon as the siren sounds play must stop. All golfers are to return to the Clubhouse until the Golf Director gives the go ahead to go back onto the course. ALCOHOL: Serengeti Golf Course is an alcohol free course. No alcoholic beverages may be served on the course. Golfers are more than welcome to receive beverages prior to play and after play. Should the Golf Day be a Two Tee start a draft machine is available at halfway house. CORPORATE GOLF MAGAZINE: Please utilize the below link for your Golf Day should you wish to offer your guests a personalized Corporate Golf Magazine on the day. BOOKING POLICY: Once we have received the completed booking form the Golf Day will be reserved for 7 days. A 50% non refundable deposit must please be deposited into our bank account within these 7 days. (Upon quotation) If the deposit and form is not received the date will automatically be released. Please take note that we do not accept purchase orders. The balance of the full amount for the Golf Day is required 5 working days prior to the Golf Day otherwise the Golf Day will be cancelled and the 50% deposit is not refundable.