The Society for Range Management 69th Annual Meeting

Transcription

1 The Society for Range Management 69th Annual Meeting CORPUS CHRISTI, TEXAS USA JANUARY 31 - FEBRUARY 4, 2016 TRADE SHOW PROSPECTUS

2 2 Why You Should Participate! More than 1,000 people are expected to attend the meeting and trainings Diverse and proactive audience Meet and interact with leaders who make the final decisions, specify or recommend purchasing decisions Global impact with an international audience Additional networking opportunities on and off the trade show floor Trade show hours designed to increase your impact Special show floor activities, which will bring the audience to you, including hosted breaks and coffee bar no nearby restaurants, etc. Special Trade Show mixer and Poster Session Socials The Poster Sessions are in the back of the Trade Show area they have to walk past you ABOUT CORPUS CHRISTI Corpus Christi sits on the Central Texas Coast and offers the best in Texas coastal experiences, from the wilds of Padre Island National Seashore the longest undeveloped barrier island in the world to the deafening dawn chorus at Choke Canyon State Park. Corpus Christi s roots date back to the early 1500 s when the bay (Corpus Christi Bay) was discovered by Spanish explorers. Shipwrecks, Native American and pirate attacks kept the area from being permanently settled until the arrival of Henry L. Kinney during the Civil War. Kinney established a trading post that attracted permanent settlers to set down roots and begin ranching the area. The 1900 s were shaped by the arrival of the railroad, shipping, deep-water Port of Corpus Christi, military aviation, and the petroleum industry. Today, Corpus Christi is home to more than 300,000 people and hosts more than 8.5 million visitors each year. Corpus Christi has transformed from a quiet trading post to a booming trade center for cattle, cotton and oil to a deep-water port to the largest coastal city in Texas and the vibrant community enjoyed today. Part of that natural excellence is the local avian scene. The Coastal Bend, with Corpus Christi at its center, brings together the best in birding, the best in birders, and the best in birds with more than 215 species spotted in our area, Corpus Christi has been named the birdiest city in America by the Audubon Society check out the SIX birding loops at Seafood probably comes to mind when you think of Corpus Christi, but here you can find anything else your taste buds desire. From Vietnamese to Tex-Mex and delicious German pastries-our coastal cuisine abounds! But if beef is what you prefer, we have our share of eateries with mouthwatering steaks and authentic Texas BBQ. And don t forget: Corpus Christi is the birthplace of Whataburger, the famous hamburger restaurant chain. Our quality eating spots vary not just in the type of food they serve, but also in the prices. From casual to fine dining -- Corpus Christi has it all! The Best Brews of the Coastal Bend: Are you looking for the best places in town to kick back, relax, and enjoy a cool, crisp, cold one (of suds, malts, and hops check out (Information courtesy of the Corpus Christi CVB.)

3 2016 SRM TRADE SHOW 3 MAP OF DOWNTOWN CORPUS CHRISTI As you can see on the map at the right, the American Bank Center is on the waterfront of Corpus Christi Bay. The intracoastal is still a beautiful area/view, but it is not the Gulf of Mexico. The Convention Center some distance from the two host hotels Omni Corpus Christi Hotel and Holiday Inn Corpus Christi Downtown Marina. (There is NO hotel attached to the convention center.) Shuttle transportation will be provided to/from the hotels. Comfortable shoes are suggested if you decide to walk. Close food/beverage options will be extremely limited (to nonexistent) in the vicinity of the American Bank Center, and thus, food and beverage will be provided in the Trade Show area. (There are a number of food/beverage options near the hotels, but that will not be convenient to attendees while at the convention center...) We hope you come and enjoy beautiful Corpus Christi!

4 2016 SRM TRADE SHOW 4 Trade Show Schedule SUNDAY, JANUARY 31 Noon 6 pm Booth Set-Up MONDAY, FEBRUARY 1 8 am 8 pm Exhibit Hall Open 4 pm 6 pm Poster Session Social 6 pm 8 pm Trade Show Mixer TUESDAY, FEBRUARY 2 8 am 6 pm Exhibit Hall Open 4 pm 6 pm Poster Session Social 6 pm 11 pm Booth Tear-Down Booth Package (10x10) 8 foot high draped back drape 3 foot high draped side rails One sign with company name One 6 Foot draped table Two chairs *Two (2) complimentary conference registrations per booth package *Range club booth includes no complimentary registration All Information for ordering additional services will be included in the exhibitor service kit, which will be mailed to the exhibitors in the fall. Electricity and internet access will be provided by the American Bank Center at an additional cost. Additional and/ or other equipment is the sole responsibility of the exhibitor and will be available from the decorator at an additional cost. Exhibit Booth Selection/ Space Assignments Although SRM will make every attempt to accommodate exhibitor requests for specific booths, no guarantees can be made that the exhibitor will be assigned the specific booth(s) requested. The method of determining space assignment shall be established by SRM. Special Notes for Exhibitors The Exhibit Hall at the American Bank Center is a LARGE room. There will be only one main entrance to the Trade Show area. As nearby restaurants are some distance away, onsite food and beverage service will be provided in the same exhibit hall also in the back... All Poster Papers, will be in the BACK of the same exhibit hall. Everyone interested in viewing the posters will have to walk through the Trade Show. Special Poster Session Mixers will also be held. Trade Show Contacts For more information on the Trade Show, contact: Bruce S. Healy bruce.healy@yahoo.com Jennifer J. Pluhar Lee A. Knox leeaknox@yahoo.com Morgan Russell morgan.russell@ag.tamu.edu

5 2016 SRM TRADE SHOW 5 SPONSORSHIP PACKAGES We have six types of sponsorship, which will allow you and your company to promote your business or organization before and during the conference! Commit to a sponsorship package early and increase your exposure. Your logo will be included in promotional materials beginning at the time of you sponsorship commitment. Sponsorship items are suggestions and can be customized. Let us help you design the package that best suits your needs! $25,000 TRAIL BOSS $10,000 WRANGLER Presenting Meeting Sponsor Company name to be featured and referred: Society for Range Management Annual Meeting presented by YOUR COMPANY Company name featured in a minimum of two (2) eventrelated press releases distributed to regional media Recognition at opening Plenary Session and at entrance to Trade Show. Two (2) 10x10 booths in Trade Show Company Logo on Screens, monitors and printed materials. Two (2) full-page ads in Conference Program Headline of Daily Trail Boss will read Daily Trail Boss Sponsored by Company Name Featured ad in each day s Daily Trail Boss Four (4) Annual General Meeting registrations 1/4 page ad on SRM website w/ link back to Company website and acknowledgement on 2016 SRM Annual Meeting web page Opportunity for four (4) bag-inserts Includes five meeting registrations. $20,000 RANGELAND STEWARD Company name featured in a minimum of one (1) event-related press releases distributed to regional media Recognition at the main events and at entrance to Trade Show. Two (2)- 10x10 Booths in Trade Show Company Logo on Screens, monitors and printed materials. One (1) full page ad in Conference Program. 1/8 page ad on SRM website with link back to company website and acknowledgement on 2016 SRM meeting web page Three (3) Annual General Meeting Registrations Featured ad in each day s Daily Trail Boss Opportunity for three (3) bag-inserts Includes three meeting registrations. Web link and acknowledgement on 2016 SRM meeting web page One (1) - 10x10 Trade Show Booth Recognition at entrance to Trade Show Company Logo on Screens, monitors and printed materials. Company logo featured on TV monitors throughout Convention Center One (1) half-page ad in Conference Program Three (3) ads in the Daily Trail Boss during week of event Recognition at the opening plenary event Opportunity for two (2) bag-inserts Includes two meeting registrations. $5,000 OUTRIDER One (1) 1/4 page ad in Conference Program Two (2) ads in the Daily Trail Boss during the week of the event Recognition at entrance to Trade Show Acknowledgement on 2016 SRM Annual Meeting web page At $5000, we'll throw Opportunity for one (1) bag-insert in a 10X10 Trade Includes one meeting registration. Show booth! $2,500 MAVERICK One (1) 1/8 page ad in Conference Program Recognition at entrance to trade show Acknowledgement on 2016 SRM meeting web page One (1) ad in the Daily Trail Boss Includes one meeting registration. A $1000 meeting sponsor will receive ONE meeting registration. Other Sponsorship Opportunities - $500+ These options provide sponsorship enhancement to the comprehensive packages or specific opportunities for sponsors to highlight and enhance a specific contribution. For more detailed information regarding these options, please Kelly Fogarty at Kelly@wssdc.com or Jennifer Pluhar at Jenny.Pluhar@gmail.com.

6 2016 SRM TRADE SHOW 6 SPONSORSHIP REGISTRATION FORM Sponsorship: $1000 and $2500 sponsors will receive ONE complimentary meeting registration. Trail Boss Sponsor $25, (5 Complimentary Attendees) Rangeland Steward Sponsor $20, (3 Complimentary Attendees) Wrangler Sponsor $10, (2 Complimentary Attendees) Outrider Sponsor $5, (1 Complimentary Attendees) Maverick Sponsor $2, Other Event Sponsor $500+ Specify: Complimentary Attendees: Will you also have a Trade Show Booth? Yes No (please indicate) If yes, please complete the SRM 2016 Exhibitor Agreement and Application Form. Sponsor Contact Information: Company Name: Contact Name: Company s Address: City: State: Zip Code: Telephone: Fax : Payment Information: (Checks Payable in $US Funds & drawn on a United States bank to Society for Range Management ) Visa Discover MasterCard (please check one) Card Number: Cardholder Name: Expiration Date: Billing Zip Code: Signature of Cardholder: Please return payment, 2016 SRM Sponsorship Registration Form to: Rachel Schwien, SRM Registration Manager, Allen Press Inc. 810 East 10th Street Lawrence KS Phone: (785) Fax: (785) SRMmeeting@allenpress.com Please contact Kelly Fogarty (kelly@wssdc.com) or Jenny Pluhar (Jenny.Pluhar@gmail.com) for more information regarding any Sponsorship opportunities or selections.

7 2016 SRM TRADE SHOW 7 EXHIBITOR AGREEMENT This agreement for exhibit space, the notices of space assignment by SRM and the full payment of rental charges, together constitute an agreement for a right to use space. Exhibitor terms and guidelines: 1. Dates and Hours of the Exhibition Hours are tentative and subject to changes as needed Sunday, January 31 Monday, February 1 Tuesday, February 2 Noon - 6 pm Booth Set-up 8 am 8 pm Exhibit Hall Open 8 am 6 pm Exhibit Hall Open 4 pm 6pm Poster Social 4 pm 6pm Poster Social 6 pm 8 pm Trade Show Mixer 6 pm 11 pm Booth Teardown 2. Booth Selection/Assignments. Although SRM will make every attempt to accommodate Exhibitor requests for specific booths, no guarantees can be made that the Exhibitor will be assigned the specific booth(s) requested. The method of determining space assignment shall be established by SRM. No rights or privileges are created for any exhibitor as a result of previous space assignments or years of participation in the SRM exhibition. 3. Use of Exhibit Space. No exhibitor shall assign, sell its rights, sublet, share, or apportion the whole or any part of the space allotted. All product and service demonstrations and distribution of promotional materials must be confined to the limits of the exhibit space. No firm or organization not assigned space in the exhibition hall will be permitted to solicit business in any manner within the exhibition hall. 4. Arrangements of Exhibits. All exhibits must be arranged so as not to obstruct the general view or hide the exhibits of others. All booths are inline booths measuring 10 feet by 10 feet. The standard booth equipment provided to the exhibitor by SRM through the general contractor are 8 high back drape, 3 high draped side rails, one exhibitor ID sign, one 8 draped table and two chairs. All additional furnishings or equipment is the sole responsibility of the exhibitor. Height: Exhibit fixtures, components and identification signs will be permitted to a height of 8 feet. Depth: All display fixtures over 4 feet in height and placed within 10 linear feet of an adjoining exhibit must be confined to the back half of the booth. Any variation of these guidelines must be approved in advance by SRM management. 5. Cancellation of Exhibit Space by Exhibitor. If it is necessary for the exhibitor to withdraw from the SRM 2016 Annual Meeting Trade Show, the exhibitor must notify SRM in writing. On or before 24 December 2015, exhibitor will receive refund of booth payment less $150 per 10x10 space and $50 per student booth cancelled. No refund of exhibit fee if booth space is cancelled after 24 December Insurance. Exhibitors are encouraged to carry floater insurance to cover exhibit material against damage or loss, as well as public liability insurance against injury to the person or property of others. Request this type of insurance coverage be available to you during transport, installation, operation and dismantle hours of the 2016 SRM Annual Meeting and Trade Show. 7. Sales Tax. Trade shows are considered temporary places of business for State of Texas tax purposes. Depending upon the structure of your business, you may have responsibility for both sales and use tax and franchise tax. This means sellers, including sellers from outside Texas, are engaged in business and they need a Texas Sales and Use Tax Permit. For more information on the Texas Sales and Use Tax Permit, check out the Texas Comptroller s Office at ( See also publication ( taxinfo/taxpubs/tx96_211.pdf). 8. Security. SRM will take reasonable precautions to safeguard the exhibit hall each day following the completion of scheduled activities. Any other security arrangements will be the responsibility of the exhibitor. SRM will not be liable for loss or damage to property of the exhibitor from theft, fire, accident or other cause beyond its control. 9. Exhibitor Service Kit. Approximately 90 days prior to the dates of the SRM Annual Meeting, Exhibitors will receive a copy an Exhibitor Service Kit. The Exhibitor Service Kit will include information integral to your company s participation, including but not limited to: additional Rules & Regulations, order forms, shipping & drayage and utilities and building services. Booth Exhibitor Name: Individual(s) utilizing the complimentary meeting registration not applicable to a University Range Club booth: Name: City/State: Name: City/State: Any additional company representative(s) must register for the meeting separately; for questions, please Jenny Pluhar (jenny.pluhar@gmail.com) or Bruce Healy (bruce.healy@yahoo.com). Note: All Exhibitor Agreements must be accompanied by signed Exhibitor Application to confirm space assignments. I understand and agree to abide by the Exhibitor terms and guidelines above. AUTHORIZED SIGNATURE PRINT NAME DATE

8 2016 SRM TRADE SHOW 8 EXHIBITOR APPLICATION FORM Please select booth type: SRM Commercial Members $650 per 10 x10 booth $650 x booth(s) = $ SRM Regular Members $650 per 10 x10 booth $650 x booth(s) = $ Non-Members $1000 per 10 x10 booth $1000 x booth(s) = $ University Range Club $100 per 10 x10 booth $100 x booth(s) = $ *Booth fees are due by December 10, After this date, a $50 fee will be assessed for late payment. Contact Information: Exhibitor/Company Name: Authorized Contact Name: Address: Country: City: State: Zip Code: Telephone: Fax : Payment Information: (Checks Payable in $US Funds & drawn on a United States bank to Society for Range Management ) Visa Discover MasterCard (please check one) Card Number: Cardholder Name: Expiration Date: Billing Zip Code: Signature of Cardholder: Please return payment, the signed Exhibitor Agreement and the 2016 Corpus Christi SRM Trade Show Registration Form to: Rachel Schwien, SRM Registration Manager, Allen Press Inc. 810 East 10th Street Lawrence, KS Phone: (785) Fax: (785) SRMmeeting@allenpress.com For Allen Press/SRM Trade Show Staff use only Date Received by Allen Press: Assigned Booth Selection Preference Order Number: Booth Number(s) Desired: Booth Number(s) Assigned: