1 Incubating Ideas To Optimize Your Business Process E B S Coud-EBS Business Tracking Too ENTERPRISE BUSINESS SUITE SAAS ERP SERVICES DATABASE ADMINISTRATION MANAGED IT SOLUTIONS CUSTOMIZED SOFTWARE SOLUTION PLATFORM MIGRATION SOLUTIONS ACCESS INFOTECH (P) LTD. An ISO 9001:2008 Certified Organization th SCO 64-65, 4 Foor, Sector 34-A, Chandigarh Phone: , Teefax: URL:
2 Founded in 1995 ERP & DBA Service Started in 2005 Business run and managed by Highy quaified Professionas with Strong Domain Knowedge Professionas Technoogy and Standard Driven Organization Strong Support Infrastructure Heathy Human Reationship Across Organization Highy Ethica Organization Cuture of integrity and exceence ACCESS INFOTECH is a diversified IT Soutions provider. Our services pethora consists of : Setting up and maintain IT driven infrastructures, setting up 24 X 7 data centers, Database administration services, Database optimization, Deveoping, Impementing, maintaining Orace based appications, providing ERP soutions to SME segments. The Company has made its position very strong across India during the ast 16 years and has executed a number of private and Government Sector projects in other Indian states as we. DOMAIN KNOWLEDGE We have expertise in the foowing Industria Segments Centra Govt. Departments State Government Departments Financia Services Institutions Textie Industries Teecom Industries Chemica/ Process Industry Manufacturing Industry Pubishing House Engineering Industry Sanitary Industry
3 Modue Form Name Saes Marketing Stores Stock Info Saes Basic Standard Enterprise Modue Form Name Basic Standard Enterprise Enquiry Tracking Item Opening Saes Order & Scheduing Dispatch Advice Vat/Retai Invoice & Saes Return Vat / CST Rejection Invoice ACCESS EBS Deiverabe for Basic/ Standard/ Enterprise Editions Saes Order Processing & Documentation Stores Physica inventory form Rectify/Transfer Stock Materia Receipt, Proceedings & Documents Gate entry / Materia Receipt Note / Inspection Rjection chaan cum Debit Note Saes Saes Export Invoicing and associated Documentation Scrap Invoice/Stock Transfer/FOC Invoice/Job Work Invoice Suppementry Invoice Spare Saes tracking and Warranty modue Anaysis reports Order Vs Dispatch Report Saes Figure Report Revenue Figure Saes Warranty Sae Invoice Register & Summary Saes Export Stores Stores Purchase Return Materia Requsition & Approva Materia issue Work order(raw materias) Returns & repacements & Documents Item Return note Item Repacemnet Outward Repacement Inward Trading/scarp invoice Dead stock/scrap Stock Stock Production Proforma invoice - Materia Saes Invoice - Commercia/Custom Pre-Shipment Report Bi of Lading Bi of Exchange Pending Proforma Invoices Decaration Insurance Statement Report PPC and respective documentation Job Work Order Processing Job to Lot(Manua/Auto) Daiy Production Panning & Requistioning Daiy Transaction - Product wise Daiy Transaction - Process / Stage wise Job Work Order Purchase Machine Maintenance HRMS A Voucher/Approva Basic Accounting Stock - Summary / category wise /item wise Stock Vauation Report - FIFO Item Min/Max/Reorder Report Indent Open Indent Request For quotation Quotation Detai/ Approva Purchase Order/Approva PO Schedue PO Services Suppier Rating Automated Bi passing PO Amendment Monthy Consumption Service, Materia Process & Documents Appraisa Tracking & HR Management & Documents Attendance Register Receivabes / payabes Overtime Register Loan Tracking/ Medica Automatic Bank Reconciiation Reimbrusements VAT / Excise Returns Income Tax Assesment & Return Basic Accounting Saary Detais A Vouchers / daybooks / Ledgers / Tria Pay Sip Creditor / Debtor Ageing Anaysis Tota Mandays Monthy Expense Tracking Fu & Fina Detai MIS & Business Anaysis Modue Form Name Basic Standard Enterprise Saes Customer Quaity Performance Saes Year/Month To Date Sae (Party/ Product Wise) Saes Saes Party Wise Saes Overa Saes Vs Consumption Purchase/Warehouse Suppier Quaity Performance Purchase/Warehouse Purchase Register (Suppier / Item Wise) Purchase/Warehouse Inventory Age Anaysis Production Panned Vs Produced Production Year/Month To Date Production Cash Fow Vat Summary Fund Fow Statement Daiy Financia Report Daiy Receivabe Detais Of Loans Profit & Loss of Last 2 Years Detais Of Profitabiity
4 EBS Product Highights Over 720 Man Months of Efforts Best of Products & Project Approach to Soution Robust Deivery Patform Continuous R & D Efforts Scaabe Access-EBS is based on a combination of most robust technoogy and many years of experience. When you chose Access-EBS, you are opting for Competence, Continuity Peace of mind and Reiabe Contemporary Technoogy Statutory EBS Modues Budgeting Reporting Cost Center A/P A/R P. O. Suppier Management Customer Rating Distributory Dispatch Invoicing Store Management Rejections Master Management In Process Q.C. Shop Foor Statutory Training & Appraisas Empoyee Management Fixed Assets Comparative Saes Order MRN Scheduing Documen tation CRM Saary G.L. RFQ Quote Mgmt QA Panning Production Report Service History Record A/C Rues Indentation Enquiry Gate Entry Process PI Mktg. Mgmt. Requisition Masters Masters Masters Masters Masters Order Reationship Masters Financia Purchase Saes Inventory PPC Exports CRM HR Business Partners : ADMINISTRATION SCO 64-65, 4th Foor, Sector 34-A, Chandigarh For Further Enquiry pease write us at Contact on , ,
5 PPC & Production Production Order w.r.t. Saes Orders Production Order without Saes Orders, BOMs, Costing, Panning & Scheduing, Production Order Approva, Daiy Transactions, In process QC, Rejection Handing & Contro, Buk Consumption WIP Issues FG Store, Scrap Stock PDIs Job Work Orders. The Production Panning and Contro Modue deivers advanced features to faciitate efficient impementation and contro. Features such as ead time scheduing, component avaiabiity, capacity checks, and standard costing are avaiabe to ensure uninterrupted production operations. A data reevant to production (panned orders, and production orders) are transferred to the PPC modue through Requirements Panning. The various functions such as the formation of a work orders, aggregate and variabe productions, product tree variances, variabe work pans, and preparation of a production documents, are standard features suppied by the modue. Production panning optimizes the utiization of manufacturing capacity, parts, components and materia resources using historica production data and saes forecasting Machine Maintenance Machine Detais, Service Pans, Service Logs, Maintenance Logs, Compaint Registers, Fue Consumption Reg Equipment Record Spare Parts Inventory Power House Log Job Assignment Register The Pant and Machine Maintenance modue provides an integrated soution for supporting the operationa needs of an enterprise-wide system. The modue incudes an entire famiy of products covering a aspects of pant/machine maintenance and becomes integra to the achievement of process improvement. A maintenance tasks such as inspection, servicing and repair activities are saved in a historica database. In addition to standard indicators, diverse anaysis options are aso avaiabe in the system for evauating this data. A eectricity consumption, Power Factor, Genset diese consumptions, Gen set working Hrs, Water consumptions and Machine breakdown history can be maintained and anayzed for future course of action and improvements.
6 PURCHASE Requisitions, Indents, Quotations, Comparatives, Suppier Rating, Business Share, Rate History, Purchase Orders, MRN, Inspections & QC, Work Order Services Work Order Bi Passing Purchase Vouchers and Debit/credit Notes. The Materia indents are generated when new saes order is considered by PPC for Production Panning or when the stock eve fa beow the reorder stock eve, Subsequenty Purchase orders are generated on the bases of Quotation comparatives or the Purchase agreements. This process is accompished with reiabe interface with and Stores. Functiona responsibiity can be defined by Name or roe to the individua user and ensure process adherence. WAREHOUSE/STORES Materia Management, Gate Entry, Gate Passes (RG/NRG), MRN, Materia Issues/Panning, Materia/RM Inward QC, Ageing Anaysis, Stock Reconciiation, Inventory Evauation, Materia Scheduing, Work Orders and Interface to PPC/Production, Purchase &Finance System. This Process modue covers a aspects of materia management ike Requisition for materia for genera use or production, Gate entries and gate passes, materia issues, Auto indentation, Return and repacements, and stock evauation anaysis for optimizing the stock eves. An effective materias management System ike ACCESS-EBS 5.0 can resove isand approaches to shipping, receiving, and materia movement. It focuses on the key areas of stocks, Inventories, issues, materia receipts, ageing and stock eves etc. The major chaenge that materias managers face is maintaining a consistent fow of materias for production and incorrect bis of materias, inaccurate cyce counts, un-reported scrap, shipping errors, receiving errors, and production reporting errors.
7 SALES Enquiries, Foow-ups, Product Costing Quotations Saes Orders, SO Approvas & Acceptance, Invoices (Domestic & Export) Export documents Tracking, Saes Return/ Rejections, SO Profit/Loss Anaysis, Trading, Stock Transfer, Saes Vouchers and Debit/Credit Notes This function starts with enquiry or by purchase order from the new/existing customer through the invoicing, dispatch, saes return, documents tracking, saes voucher and Db/Cr notes generation. EBS provides both Domestic and Export functiona automation with tracking faciities for the export documentation, deivery and payments. In ACCESS-EBS 5.0 you can record saes enquiries subsequent foow-ups and then quotations can be send and tracked. In saes export e.g. Bi of Lading, DBK, L/C, BRC, EP Copy, DIFS, ARE1 etc can be tracked. The saes vouching has been automated to add more convenience to accounting peope. FINANCE Vouchers, Ledgers, Search accounts detai, Account Baances, Bank Reconciiation, Transaction Tracking, Depreciation Chart, Tria Baance, Baance sheet setting Tax and e-fiing, Budgeting, Interface to Other Modues, Suppementary Bi Passing A important financia reports i.e. Tria Baance, Trading A/c, Profit & Loss A/c, Baance Sheet,Db's/Cr's Baance, Cash/Bank Fund position and many more are covered in this modue. Bank Reconciiation Tria Baance Ageing Anaysis Budgetary Anaysis Transaction Tracking BV Entry Generation of code Maintenance of codes Opening Baance Transfer during new Financia Year creation Generate Monthy Statements Cash Books Generation of VOUCHERS Approva of VOUCHERS Post Entries in Ledger Generate Day Books Generate Yeary Statements This modue gathers financia data from various functiona departments, and generates vauabe financia reports such genera edger, trai baance, baance sheet and quartery financia statements. Ledgers Sae Books Journas Purchase Reg. Db/Cr. Notes Acct. Summary Contra Voucher Cost Centre Codes JV Entry SV Entry PV Entry Budget Heads CV Entry Credit/Debit Notes MRN/Inspection of Goods Baance Sheet Form 16A Depreciation Chart Profit & Loss Account Manufacturing & Training A/C
8 HRMS Empoyee Requisition, Empoyee Information, Leave Management, Appraisa/Training, Loans Attendance & OT Evauation, HR- Process Fow Empoyee Requisition Requisition Approva Requisition Advertisement Appicant Information Appication Screening Interview Detai Fina Seection Tour and Loca Conveyance, Fine & Deductions, Saary Generation, PF & ESI, TDS and Tour/ Loca con. Approva Tour Caim/ Loca Con. Re imbursement Empoyee Mobie Waive off Training Requisition Training Approva Training Schedue Training Reg. Empoyee Master Update Saary Master Update Loan Appication Loan Approva Loan Tracking Leave Request Leave Appp/ Canc. Leave Grant Reg. Monthy Leave Update Attendance Reg. Overtime Reg. Training Performance Appc. Reimbursement Payro Saary Master Modifications as per Increments Misceaneous Aowance/ Dedeuction Saary Generation OT Evauation Saary/ Overtime Payment PRESI Returns The Access EBS 5.0 described its mission as, "The compete recruit-to-retire process." A singe integrated data mode aims to suppy a fast, immediate and accurate view of HR-reated activities. Personne Management: The personne management comprises of HR master-data, personne administration, recruitment and saary administration. Organizationa Management: Organizationa management incudes, organizationa structure, staffing schedues & job description. Payro System: Saary management, statutory reporting, attendance management for saary cacuation. Time Management: Time management incudes shift panning, time recording, absence & eave management. Persona Deveopment: This section comprises of training and event management, additiona training determination and training assessment.
9 Coud-EBS Introduction to SaaS based ERP Access Infotech introduce the new age ERP soutions (SaaS ERP) on coud to enabe SMB organizations to benefit with ERP strengths without investing much on infrastructure and resources Cost Savings with Coud-EBS Minima capita expenditure and overheads Pay ony for the usages Seamess Upgrades Server costs ERP icense costs ERP annua maintenance costs On site ERP speciaist costs Database icense costs Appication integration costs Upgradation and Enhancement Key Features of Coud-EBS Buit on SaaS architecture, accessibe from anywhere, with minimum user training improves on customer experience & maintain a good reationship. It is easy to insta & aso take ess time to impement, Faster return on investment, Lower cost of ownership, Reduced IT resource needs and Less disruptive to business. Streamined Process: Information moves between ocations & between departments to support not ony day to day operations, but aso the future panning & growth of the organizations. For new products or ocations company does not have to invest on software setup & configuration. Consistency and reiabiity of business data across the organization. Improved Information Accuracy and effective Decision Making through optimized Resource Utiization. Muti tier Security for read/write purpose with free access to desired information. Web Based easy to use User interface. Ready to use with variety of Exporers. Coud-EBS is not just about managing manufacturing resource panning; it provides essentia BUSSINESS INTELLIGENCE that supports every aspect/stage of Decision making. The Knowedge spread across the organization's different units can be summarized, eiminating the probem of synchronization and coordination. Coud-EBS enabes effective and efficient Stock Management, demand and process panning, suppy & deivery scheduing, and management reporting.
10 MIS The MIS: Cashing in on business knowedge. Powerfu toos rendering business inteigence. Extracting interna and externa data for anaytica querying. The data stored in database tabes, and perhaps additiona data from externa data poos, must be transformed into a ogica and meaningfu form, in order for use in anaysis and in making decisions. The Access EBS is fuy integrated, companywide interna data is stored in a singe database and reports can be generated from this comprehensive data poo. ACCESS-EBS MIS modue not ony provides the possibiity of choosing data from its own data warehouse, but it can aso take advantage of data in other data warehouses ocated in other databases. In this manner information can be compied centray and independenty of its source, and decisions affecting enterprises can be made in an inteigent and effective manner. Graphs and comparisons are avaiabe for anaysis and decision making Emaiing faciity whie roaming. Genuine and Tempering proof reports in PDF formats. Business Anaysis reports. MIS reports modue centric and organization centric. Date range/period base reports Series1 Series
11 MODULES OFFERED Purchase ( Materia Sourcing) Requisitions, Indents, RFQs, Comparatives, Suppier Rating, Business share, Rate History, Purchase orders, MRN, Inspections & QC, Purchase Vouchers and debit/credit notes etc. Stores & Inventories (Materia/Inventory Management) Materia management, Gate entry, Gate passes (RG / NRG), MRN, Materia Issues / panning, Materia / RM Inward QC, Ageing, Stock reconciiation, Inventory evauation, Materia scheduing, Work orders and interface to the PPC / Production, Purchase and Finance system. CRM, Saes and distribution ( Domestic Saes, Exports and Marketing) Enquiries, Foow ups, Saes Orders, SO Approvas & acceptance, invoices, export documents tracking, Saes return / rejections, SO profit/oss anaysis, Trading, Stock Transfer, Saes Vouchers and Db/Cr notes etc. Business Accounting and Finance Management Vouchers, Ledgers, Search accounts detai, Account baances, Bank Reconciiation, Transaction Tracking, Depreciation Chart, Tria Baance, Baance sheet, Tax and e-fiing, Budgeting, Interface to other Modues. Human Resources and Management Empoyee requisitions, Empoyee Information, Leave Management, Appraisa /Training, Loans, Attendance & OT evauation, Tour and Loca Conveyance, Fine & deductions, Saary generation, PF & ESI, TDS and Payro etc. Advantages of EBS-Coud Minimized initia investment: Unike conventiona onsite ERP soutions, a Coud ERP soution does not require a substantia upfront investment. A typica onsite ERP impementation invoves purchasing and maintaining servers, housing them securey, then depoying, configuring, and maintaining the software. Integration of web enabed features in ERP appication: Appication can be designed for internet purposes and it is used by many organizations. Security of database: Database comes with a high security feature and the security is based on the roe based modes. Database security cannot be broken easiy. It can adopt changes in ega standards fast: This ERP integrated adapts to changed ega standards and the customers are aware if it's easy adoptabiity on changed standards. Customization is easy: We have a good record of providing fast customization and instaation as compared to other enterprise software avaiabe in the market. Report are exceptiona: Reporting gives you a wide range of choices on many parameters and you can generate any kind of report for any situation in minutes. Gives a high ROI: It has high efficiency as compared to any other database and return on investment is aso high. Make Changes on Demand: Coud ERP soutions are easiy scaabe and fexibe to meet changing business requirements. Adding or removing users can be done on demand and wi simpy change the monthy subscription fee. Reporting Onsite/Remote Instaation, Maintenance and impementation support
12 ACCESS- EBS 5.0 Access-EBS 5.0 Key Features 1 Orace based Access EBS 5.0 is best soution for Manufacturing enterprises. Improves on customer experience & maintain a good reationship. 2 Easy Instaation - It is easy to insta & aso take ess time to impement 3 Web-enabed software - Improving on time deiveries, Reduced customer service cost. Easy to use User interface. Ready to use with variety of Exporers. 4 Streamined Process - Information moves between ocations & between departments to support not ony day to day operations, but aso the future panning & growth of the organizations. 5 Mutipe FY support - The data is organized as per FY and there is no additiona cost in transferring data/baances from one FY to new FY 6 Consistency and reiabiity of business data across the organization 7 Muti-tier Security for read/write purpose with free access to desired information. 8 ACCESS-EBS is not just about managing manufacturing resource panning, it provides essentia BUSSINESS INTELLIGENCE that support every aspect/stage of Decision making. 9 Data Consoidation - The Knowedge spread across the organization's different units can be summarized, eiminating the probem of synchronization and coordination. 10 Materia Panning - ACCESS-EBS enabes effective and efficient Stock Management, demand and process panning, suppy & deivery scheduing, and management reports. 11 Can be impemented on different OS patforms (Patform Independent). 12 Seamess integration with Accounting, with auto voucher posting from purchase and saes activities.
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