Grant Management Matrix Contracts Grants - DORED (o=owner, c=contributor)
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1 Cntrats Grants - ORE (=Owner, =Cntributr) Respnsibilities ept. ean / iretr Prpsal Preparatin and Submissin Reviews requests fr prpsals fr tehnial requirements Reviews requests fr prpsals fr institutinal mpliane Prepare tehnial prpsal Reviews prpsed prjet t verify that it is in line with departmental and institutinal missin evelps initial budget draft t amplish prpsed spe f wrk Reviews budget fr apprpriated salaries, fringes, tuitin, indiret, and esalatins Requests and duments apprval fr st-sharing 8 Apprves and prvides dumentatin fr st-sharing 9 Reviews and apprves required and vluntary st sharing 0 Prepares final versin f prpsal as required by the spnsr. Cmpletes the llege/department's prtin f the Internal Ruting Frms and, as apprpriate, ther attahments. Rutes all frms fr University signatures Requests and duments University signature apprvals f internal Ruting Frms and, as apprpriate, ther attahments. Rutes all frms fr University signatures Prvides prpsal t in advane f spnsr deadline Prvides authrized University signature and submits prpsal as ditated by spnsr instrutins C&G Pst- Cllege / ept VC fr VC fr ORE Researh Cmpliane Offier Teh / GM Matrix
2 Respnsibilities ept. ean / iretr Grant Management Matrix Cntrats Grants - ORE (=Owner, =Cntributr) C&G Pst- Cllege / ept VC fr VC fr ORE Researh Cmpliane Offier Negtiates spnsred researh agreements Maintains prpsal pending files and database Regulatry Cmpliane Prepares and submits prtls fr researh invlving human subjets, animal use, and bisafety hazards Verifies investigatrs are submitting prtls t apprpriate mpliane mmittee(s) Apprves mpliane prtls Prvides dumentatin f ertifiatin and representatins t spnsr Verifies mpliane with federal regulatins regarding finanial dislsure f ptential nflits f interest Teh =Prvst Maintains exprt ntrl dumentatin and learanes fr faulty and staff Negtiatin, Aeptane, and Establishment Aept award n behalf f University Negtiate, apprve, and ntify the f prjet terms and nditins Agree t terms and nditins regarding perfrmane lauses. Establish fund in finanial system based n award dumentatin Send py f Letter (i.e., Ntie f ) t and apprpriate department supprt (e.g., Unit Business Administratr). Als ntify that fund has been established. / GM Matrix
3 Cntrats Grants - ORE (=Owner, =Cntributr) Respnsibilities ept. ean / iretr C&G Pst- Cllege / ept VC fr VC fr ORE Researh Cmpliane Offier Teh Shedule and ndut start-up meeting and prvide with fund de. Prvide dumentatin f ertifiatins f apprvals t spnsrs 8 Request pre-award fund setup (e.g., Letter f Guarantee/Cntingeny Funding) if needed 9 Apprve pre-award sts and mmitment f department funds if prjet is nt funded 0 Initiate request fr sub-award evelp draft, and negtiate sub-award Effrt Reprting Prvide infrmatin n mpliane with effrt reprting pliy istribute and llet effrt reprts Cmplete time and effrt reprts inluding apprving ertifiatin f ther persnnel Verify mpliane with effrt reprting pliy =Prvst Manage time and effrt reprting system and maintain ertifiatins f time and effrt reprts Managing the - Finanial Verifies the allwability, reasnableness, allability, and nsisteny f expenditures Prvides versight f spnsred prjet administratin inluding the review and apprval f st transfers Initiates and enumbers persnnel transatins Certifies st sharing and prvides t Pst- / GM Matrix
4 Cntrats Grants - ORE (=Owner, =Cntributr) Respnsibilities ept. ean / iretr C&G Pst- Cllege / ept Reviews and reprts st sharing effrts t spnsr Reviews expenditures in restrited budget ategries Initiates request fr re-budgeting and st transfers Apprves requests fr re-budgeting 8 and st transfers arding t spnsr requirements 9 Requests n-st extensin 0 Reviews and apprves requests fr nst time extensin Indiret Cst Rate Negtiatin Indiret Cst Reeipts Allatin Apprves payment f sub-reipient invies Submits all invies (inluding subaward invies if required) t spnsr Perfrms drawdwns (i.e., letters f redit) Mnitrs invies and aging f reeivables Perfrms fllw-up n utstanding reeivables and determines need fr write-ff 8 Revenue lletin 9 Applies payment t prper fund 0 Reniles st t General Ledger VC fr VC fr ORE Researh Cmpliane Offier Teh =AVC fr Budget & Planning =Cntrller' s Offie Managing the - Nn-Finanial Cndut the spnsred prjet and prvide verall versight n all researh ativities Hire r assign researh persnnel fr the prjet / GM Matrix
5 Cntrats Grants - ORE (=Owner, =Cntributr) Respnsibilities Prepare and submit tehnial reprts and prvide ther deliverables t the spnsr as required ept. ean / iretr C&G Pst- Cllege / ept VC fr VC fr ORE Researh Cmpliane Offier Initiate material transfer agreements Prvide versight n the implementatin f University, state, and federal pliies and regulatins Review prgrammati hanges t the prjet Review and apprve inming materials transfer agreements Finanial Reprting Prvide infrmatin fr and prepare finanial reprts Review and analyze finanial reprts t external spnsrs Prvide interim finanial reprts t the spnsr Clsing Out the ument st sharing funds as required Respnd t lseut heklist and nfirm award terminatin Ntify f the need fr mpletin f final tehnial reprt Prepares and submits t spnsr final tehnial reprt Prepares and submits t spnsr finanial reprt and final invie as required Inativate fund File apprpriate lseut dumentatin Teh / GM Matrix
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