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17 MINUTES BOARD OF TRUSTEES CALIPATRIA UNIFIED SCHOOL DISTRICT October 16, 2013 The Board of Trustees of the Calipatria Unified School District met in Regular Session this date in the Board Room located at 501 West Main Street, Calipatria, California. Present: Holly Widmann, President Jeff Zendejas, Clerk Marcia A. Carter Carlos B. Estrada A. Jane Mata Michael Fong Augustine Sadorra Absent: Others Present: Douglas T. Kline, Supt. Angelita Ortiz, Assoc. Supt. Betty J. Raceles, Adm. Asst CALL TO ORDER AND PLEDGE OF ALLEGIANCE The meeting was called to order and the Pledge of Allegiance led by Trustee Widmann, President of the Board at 7:30 p.m PUBLIC FORUM Holly Barrington asked whether administrators maintain a regular schedule for presence on the Grace Smith School campus. Mrs. Ortiz responded that she has scheduled herself to be on campus at various times every Monday, Wednesday, and Friday. Mr. Kline responded that he or Mrs. Ortiz are available, within minutes, as needed or in an emergency. Trustee Widmann recognized Board candidates Holly Barrington and Vince Hernandez in the audience. They, along with incumbents Carter and Estrada, were allowed a few words of introduction to the public. REPORTS 073 Superintendent's Report It is recommended that the Board receive a report from the Superintendent. Written information submitted as Ref. Ill A(1-5). 1. Fremont Primary Colors 2. State Superintendent Torlakson Applauds Testing Overhaul 3. Talking Points: Smarter Balanced Assessments Mr. Kline reported that Aviation Day is Saturday, October 26, held in at the Imperial County Airport. The event will feature various booths and airplane rides to children. The parade of plane will be October 25. Jimmy Sanders is working on a rendition of the colors to be used at Fremont Primary. Mrs. Gail Watkins is being used as a color consultant. The new assessment tests will be computer based. Mr. Kline's understanding is that a computer lab consisting of 30 computers is sufficient to handle a school with 600 students. More information will be made available as soon as it is known Asst. Superintendent's Report It is recommended that the Board receive a report from the Asst. Superintendent. Written information submitted as Ref. Ill B(1-3). 1. Assoc. Superintendent's Report 2. Technology Report 3. Student Attendance Incentive 4. Migrant Family Literacy Program Minutes October 16, 2013 Calipatria Unified School District Page 1

18 Mrs. Ortiz reported that she had just returned from a conference on the Local Control Funding Formula Principals' Reports -Written It is recommended that the Board receive reports from school sites. Written reports submitted as Ref. Ill C(1-6). 1. Fremont Primary School 2. Grace Smith School 3. Young Middle School 4. Calipatria High School Mrs. Casey reported that teachers at Fremont Primary appreciated the professional development they received on Monday on Common Core Standards. She also reported a very successful Book Fair. Mr. Derma reported on plans for a monthly "No Tardy" award at the high school Counseling Office Reports It is recommended that the Board receive reports from the Counseling Staff, written reports are submitted as Ref. Ill D(1-3). The reports were received as information Quarterly Report on Williams Uniform Complaints It is recommended that the Board receive a report on the following general subject areas for any school within the district during the quarter ending September 30, 2013, submitted as Ref. Ill E Textbooks and Instructional Materials: No complaints filed Teacher Vacancy or Misassignments: No complaints filed Facilities Conditions: No complaints filed CAHSEE Intensive Instruction and Services: No complaints files The report was received as information ASB Report It is recommended that the Board hear a report from the CHS ASB representative. Evan Salgado reported on recent and upcoming ASB activities including, new Chess Club and Multicultural Club, Link Crew training, and the IVC Career/College Fair CONSENT AGENDA A motion to approve the Consent Agenda was made by Trustee Carter, seconded by Trustee Mata and passed with a unanimous vote. A Approval of Minutes It is recommended that the Board approve the minutes of the regular meeting of September 10, 2013, submitted as Ref. IV A(1-6). B. Personnel Action It is recommended that the Board approve Personnel Action, submitted as Ref. IV B(1-2) C. Approve Financial Reports It is recommended that the Board approve the following Financial Reports, submitted as Ref. IV C(1-6). 1. Cash Flow 2. Revolving Cash 3. Developer Fees 4. ASB Financials D. Approve Purchase Orders It is recommended that the Board approve Purchase Order numbers through , submitted as Ref. IV D(1-6). E. Ratify Commercial Warrant Registers It is recommended that the Board ratify commercial warrant register numbers #9, #1 0, #11, #12, and #13. Commercial Warrant registers are available for viewing by the public in the Business Minutes October 16, 2013 Calipatria Unified School District Page 2

19 Office during normal business hours. F. Breakfast and Lunch Menus It is recommended that the Board approve the Revised Breakfast and Lunch menus, submitted as Ref. IV F(1-6). BUSINESS 080. Public Hearing -Sufficiency of Textbooks and Instructional Materials The Board will hear comments from the public to determine whether each pupil, including English Language Learners, in each school in the district, have a standards aligned textbook or instructional materials, or both, to use in class and to take home, and are consistent with the content and cycles of the curriculum framework adopted by the state board in each of the following subjects: Mathematics Science History-Social Science English/Language Arts, including the English language development component of an adopted program, and Sufficient textbooks or instructional material were provided to each pupil enrolled in foreign language or health classes, and; Sufficient laboratory science equipment was provided for science laboratory classes offered in grades 9-12, inclusive. There were no comments from the public Adopt Resolution Regarding Sufficiency or Insufficiency of Instructional Materials It is recommended that the Board adopt Resolution for a Finding of Sufficient Instructional Materials or a Finding of Insufficient Materials, as determined by the public hearing, submitted as Ref. V B(1-3). Note: If there is a Finding of Insufficiency the Board must: (1) determine why each pupil does not have sufficient textbooks or instructional materials in each subject and grade level and (2) what actions will be taken to ensure that all students have sufficient textbooks or instructional materials in all subjects that are aligned to the academic content standards and consistent with the cycles and content of the curriculum frameworks. A motion was made by Trustee Sadorra to adopt Resolution Regarding Sufficiency of Instructional Materials. The motion was seconded by Trustee Estrada and passed with a vote of 7 ayes as shown by Roll Call Vote: Carter-Aye, Estrada-Aye, Fang-Aye, Mata-Aye, Sadorra-Aye, Widmann-Aye, Zendejas Aye Declare as District Adopted Textbooks It is recommended that the Board declare the following as District Adopted Textbooks. It is certified that these textbooks have been approved by the site staff, school leadership teams and school site council for the Spanish, minutes of site council submitted as Ref. V C(1-5). ISBN Holt McDougal Avancemos Student Ed. Level1 ISBN Holt McDougal Litell Avancemos Cuaderno: Practica por niveles (st wkbk) ISBN Holt McDougal Avancemos Student Ed. Level2 ISBN Holt McDougal Littell Avancemos! Cuaderno: Practica par niveles (st wkbk) w/ review bookmarks Level 2 ISBN Holt McDougal Littell Avancemos! 2013 Online Interactive St. Ed. 6yr Level 4 A motion to declare the instructional material as district adopted textbooks was made by Trustee Sadorra, seconded by Trustee Carter and passed with a unanimous vote Approval to Hire on Provisional Internship Permit It is recommended that the Board approve the following to be employed on a Provisional Internship Permit and assigned as follows for the school year. The district conducted a diligent search but was unable to recruit a suitable credentialed teacher or qualified internship teacher. Elvia Hernandez, 1st Grade Self-Contained, Grace Smith Elementary School A motion to approve the hire of Elvia Hernandez as a 1st grade self-contained teacher at Grace Smith Elementary School was made by Trustee Fang, seconded by Trustee Sadorra and passed with a Minutes October 16, 2013 Calipatria Unified School District Page 3

20 unanimous vote Approve District and School Site Emergency Contact and Inventory Information It is recommended that the Board approve District and School Site Emergency Contact and Inventory Information, submitted as Ref. V E(1-9). 1. District 2. Calipatria High School 3. Young Middle School A motion to approve the District and School Site Emergency Contact and Inventory Information was made by Trustee Sadorra, seconded by Trustee Zendejas and passed with a unanimous vote Approve MOU with ICOE for IC Consortium BTSA Induction Program It is recommended that the Board ratify approval the Memorandum of Understanding with ICOE, designated as the lead educational agency for the Imperial County consortium BTSA Induction Program, submitted as Ref. V F(1-6). A motion to approve the MOU with ICOE for the Imperial County Consortium BTSA Induction Program was made by Trustee Carter, seconded by Trustee Mata and passed with a unanimous vote Approve MOU Regarding ASES and District's Participation in the ASES Consortium and the District's Access and Use of EZ Reports for ASES It is recommended that the Board ratify approval of the Memorandums of Understanding with the Imperial County Office of Education for participation in the After School Education & Safety Program (ASES) and access and use of EZ Reports for the ASES program, submitted as Ref. V G(1-26). 1. Bill E. Young, Jr. Middle School 2. Fremont Primary 3. Grace Smith Elementary 4. Access and Use of EZ Reports for ASES A motion to approve the MOUs with the Imperial County Office of Education for participation in the After School Education & Safety Program (ASES) and access and use of EZ Reports for the ASES program was made by Trustee Carter, seconded by Trustee Estrada and passed with a unanimous vote Approve Student Teaching Agreements- Grand Canyon and San Diego State It is recommended that the Board approve Student Teaching Agreements, submitted as Ref. V H(1-9}, with the following 1. Grand Canyon University for the period July 1, 2013 through June 30, San Diego State University for the period July 1, 2013 through June 30, 2016 A motion to approve Student Teaching Agreements with Grand Canyon University and San Diego State University was made by Trustee Sadorra, seconded by Trustee Carter and passed with a unanimous vote Approve Cooperative Agreement with the County of Imperial. CaiWORKS Pre-Employment Preparation Program It is recommended that the Board ratify approval of the Cooperative Agreement with the County of Imperial, CaiWORKS Pre-Employment Preparation Program for the period September 19, 2013 through September 13, 2015, submitted as Ref. V 1(1-3). A motion to approve Cooperative Agreement with the County of Imperial for the CaiWORKS Pre Employment Preparation Program for the period September 19, 2013 through September 13, 2015 was made by Trustee Sadorra, seconded by Trustee Carter and passed with a unanimous vote Public Notice/Sunshine and Adopt Initial Proposal of the District to CUTA pursuant to Government Code 3547 (a) All initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation, shall be presented at a public meeting of the public school employer and thereafter shall be public records. (b) Meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer. (c) After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the Minutes October 16, 2013 Calipatria Unified School District Page4

21 I public, adopt its initial proposal. After allowing for public comment, it is recommended that the Board adopt its Initial Proposal to CUTA for the school year, submitted as Ref. V J. A motion to adopt the District's Initial Proposal to CUTA was made by Trustee Carter, seconded by Trustee Mata and passed with a unanimous vote Amend Board Bylaw Meetings and Notices and Submit for First Reading It is recommended that the hear comments from the public on a proposal to change meeting time, after which it is recommended that Board Bylaw 9320 be revised to reflect new time and accept for First Reading, submitted as Ref. V K(1-5). Trustee Widmann asked that the Board consider changing the regular meeting time from 7:30 p.m. to 6:00p.m. A motion to amend Board Bylaw 9320 to change the regular meeting time to 6:00p.m. and accept for First Reading was made by Trustee Sadorra, seconded by Trustee Carter and passed with a unanimous vote Accept for First Reading E Chronic Absence and Truancy Forms It is recommended that the Board accept for First Reading Exhibit chronic Absence and Truancy Forms, submitted as Ref. V L(1-24) A motion to accept for First Reading E Chronic Absence and Truancy Forms was made by Trustee Fang, seconded by Trustee Mata and passed with a unanimous vote Amend Board Policy Payment for Goods and Services It is recommended that the Board amend Board Policy 3314 to correctly state provisions for payment of district expenses and accept for First Reading amended Board Policy 3314, pursuant to Education Codes , submitted as Ref. V M(1-3) A motion to amend Board Policy 3314 Payment for Goods and Services and accept for First Reading was made by Trustee Sadorra, seconded by Trustee Carter and passed with a unanimous vote Adopt Resolution Delegation of Authority to Pay and Sign Proper Legal Bills, Billings. Invoices. and Orders Under Specific Limitations It is recommended that the Board adopt Resolution Delegation of Authority to Pay and Sign Proper Legal Bills, Billings, Invoices, and Orders Under Specific Limitations, submitted as Ref. V N(1-2) A motion to adopt Resolution Delegation of Authority to Pay and Sign Proper Legal Bills, Billings, Invoices, and Orders Under Specific Limitations was made by Trustee Sadorra, seconded by Trustee Carter and passed with a vote of 7 ayes as shown by Roll Call Vote: Carter-Aye, Estrada-Aye, Fang-Aye, Mata-Aye, Sadorra-Aye, Widmann-Aye, Zendejas-Aye Petitions for Pupil lnterdistrict Attendance It is recommended that the Board approve the following Petitions for lnterdistrict Attendance 1. Selah Banaga - Brawley Elementary to Calipatria (8th) - Childcare and continuing student 2. Ana & Karina Cortez- BUHS to Calipatria (10th & 11th)- Continuing students 3. Sarah Espinoza- BUHS to Calipatria (12th)- Continuing student 4. Francisco Figueroa - Brawley Elementary to Calipatria (3rd) - Parent employment 5. Jacob Ritter- Brawley Elementary to Calipatria (7th) - Parent employment 6. Isabella Fuentes Rodriguez- Calipatria to BUHS -Continuing student 7. Alycia Ruiz- Brawley Elementary to Calipatria (5th)- Guardian employment 8. EzRiana Ruiz- Brawley Elementary to Calipatria (7th) - Guardian employment 9. Richard Ruiz - Brawley Elementary to Calipatria (3rd) - Guardian employment 10. Precious Trimble - Brawley Elementary to Calipatria (7th) - Parent employment A motion to approve Petitions 1 and 3 through 10 was made by Trustee Sadorra, seconded by Trustee Estrada and passed with a unanimous vote. Petition 3 was denied based on poor attendance by students Approve SES Providers It is recommended that the Board approve the following as Supplemental Educational Services (SES) Providers 1.!!! 1st Choice Android Smart-Phone Tutoring Minutes October 16, 2013 Calipatria Unified School District Page 5

22 2.! # 1 Touch-Screen Tablet Computer Tutoring 3.! 1 Computadora Gratis para Ti! Inc. 4.! ACE Tutoring Services, Inc. 5. Accuracy Temporary Services, DBA ATS Project Success 6. Achievement Matters, Inc. 7. Alternatives Unlimited, Inc. 8. Basic Educational Services Team, Inc. 9. Club Z! In-Home Tutoring Services, Inc. 10. Datamatics Inc. dba Achieve High Points 11. ipad Tutoring LLC 12. Keep Hope Alive Projects 13. Professional Tutors of America Inc. 14. Studentnest, Inc. (dba: studentnest.com) 15. Syntelesys Educational Services, Inc. DBA: #1 Academia de Servicio de Tutoria 16. Tutorial Services 17. Ultimate Success Learning A motion to approve applications 1 though 17 was made by Trustee Fong, seconded by Trustee Estrada and passed with a unanimous vote. Mrs. Ortiz reported that the SES presentation will be held October 23 at Young Middle School Membership Program from Reach AirMedCare It is recommended that the Board consider for approval a proposal for membership in air ambulance service offered by Reach. Information submitted as Ref. V (1-3). Mr. Kline reported that he had received no further information on this program from Reach. However, he had been informed that Mercy Air has pulled out of the valley and Reach may be increasing its fees for Reach for Life, its regular air ambulance insurance. A motion to table was made by Trustee Fong, seconded by Trustee Estrada and passed with a unanimous vote A motion to adjourn to a Closed Session was made by Trustee Sadorra, seconded by Trustee Carter and passed with a unanimous vote. The meeting adjourned to a Closed Session at 8:30 p.m. CLOSED SESSION A. Personnel Government Code 54957(b) (1) Subject to paragraph (2), nothing contained in this chapter shall be construed to prevent the legislative body of a local agency from holding closed sessions during a regular or special meeting to consider the appointment, employment, evaluation of performance, discipline, or dismissal of a public employee or to hear complaints or charges brought against the employee by another person or employee unless the employee requests a public session. (2) As a condition to holding a closed session on specific complaints or charges brought against an employee by another person or employee, the employee shall be given written notice of his or her right to have the complaints or charges heard in an open session rather than a closed session, which notice shall be delivered to the employee personally or by mail atleast24 hours before the time for holding the session. If notice is not given, any disciplinary or other action taken by the legislative body against the employee based on the specific complaints or charges in the closed session shall be null and void. 1. Public Employee Discipline/Dismissal/Release B. Conference with Labor Neaotiator Doualas Kline oursuant to Govt Code The Board may meet in closed session with the Board's designated representative regarding employee salaries, salary schedules, or compensation paid in the form of fringe benefits of its represented and unrepresented employees. These closed sessions may include discussions of the district's available funds and funding priorities, but only insofar as they relate to providing instructions to the district's designated representative. (Government Code ) 1. Certificated (CUT A) 2. Classified (CSEA) 3. Management, Supervisory and Confidential Employees 098. NEW BUSINESS/ACTION FROM CLOSED SESSION) The meeting reconvened to a Public Session at 9:30 p.m. Trustee Widmann reported that direction had been given to the Superintendent regarding negotiations. Minutes October 16, 2013 Calipatria Unified School District Page6

23 099. BOARD DISCUSSION There was no Board Discussion ADJOURN A motion to adjourn was made by Trustee Sadorra, seconded by Trustee Estrada and passed with a unanimous vote. The meeting adjourned at 9:30 p.m. Respectfully submitted, ~~2~ APPROVED AND ENTERED INTO THE PROCEED OF THE DISTRICT THIS DAY Date!1/;~/13 Minutes October 16, 2013 Calipatria Unified School District Page 7

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