February 13, Sealed bids were filed and listed in the minutes while unopened, as follows:

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1 February 13, 2013 The Superintendent of Schools and Secretary of the Board of Directors of the Brooklyn- Guernsey-Malcom Community School District in the County of Poweshiek, State of Iowa, and the Financial Advisor for the District, met in the office of the Superintendent, Brooklyn, Iowa, at 1:30 o clock P.M. on the above date to open sealed bids received and to then refer the bids to the Board of Directors for further action at is meeting to be held at 7:00 o clock P.M. on this date at the Brooklyn-Guernsey-Malcom Community School District, Brooklyn, Iowa. This being the time and place for the opening of bids for the sale of approximately $2,365,000 General Obligation School Refunding Bonds, Series 2013, the meeting was opened for the receipt of bids for the Bonds. Sealed bids were filed and listed in the minutes while unopened, as follows: Name and Address of Bidders: UMB Bank NA Kansas City, MO. Robert W. Baird & Company, Inc. Milwaukee WI D.A. Davidson & Company Denver, CO Raymond James & Associates, Inc. Memphis TN Northland Securities Inc. Minneapolis, MN FTN Financial Capital Markets Memphis, TN Bankers Bank Madison WI (Patriot Bank Brooklyn, IA) The Superintendent, Secretary of the Board, and Financial Advisor opened the sealed bids received, and the best sealed bid was as follows: Name & Address of Bidder: Bankers Bank Madison, WI (Patriot Bank Brooklyn, IA) Purchase Price: Net Interest Cost: True Interest Cost: $ 2,357, $_ 58, %

2 The Superintendent, Secretary of the Board and Financial Advisor for the School Board referred the bids to the Board of Directors of the Brooklyn-Guernsey-Malcom Community School District for further consideration at its meeting to be held at 7:00 o clock P.M. on this date in the High School Library, 1090 Jackson Street, Brooklyn, Iowa. Superintendent of Schools Secretary of the Board of Directors Financial Advisor

3 February 13, 2013 The regular session of the Brooklyn-Guernsey-Malcom Community School District was called to order by President Kline at 7:00 pm. Roll call resulted in Directors Pendarvis, Kline, Hedlund and McDonald, as being present, absent Directors Parker, Ford and Minnaert, a quorum was declared. Also present were Supt. Hohensee, Principal Radcliffe, Matthew Gillaspie, Kasandra Fraker, and Secretary Schott. Hedlund read the Mission Statement. Ford gave the President s address. McDonald moved to adopt the agenda as presented; adopt consent agenda; approve minutes; approve claims and accounts; approve budget and financial reports; approve facility use requests; approve resignation of Caitlin Reynolds Co Pool Manager; and approve employment offer of Cassie Lakose Child Specific Para educator; seconded by Hedlund; motion carried unanimously. The Board of Directors of the Brooklyn-Guernsey-Malcom Community School District, in the County of Poweshiek, State of Iowa, met in regular session, in the High School Library, 1090 Jackson Street, Brooklyn, Iowa, at 7:00 o clock P.M., on the above date. There were present President Kline, in the chair, and the following named Board Members: Pendarvis, McDonald, and Hedlund Absent: Parker, Minnaert, and Ford This is the time and place for the sale of General Obligation School refunding Bonds, Series The bids were previously received and opened by the Superintendent of Schools, Secretary of the Board and the Financial Advisor at a meeting held in the office of the Superintendent, Brooklyn, Iowa, at 1:30 o clock P.M. on this date. The following bid was determined by the Superintendent, Secretary of the Board, and Financial Advisor as the best bid received. Director McDonald introduced the following Resolution and moved its adoption. Director Hedlund seconded the motion to adopt. The roll was called and the vote was: AYES: Kline, Hedlund, Pendarvis, and McDonald NAYS: None Absent and not voting: Parker, Minnaert and Ford The President declared the Resolution adopted.

4 RESOLUTION DIRECTING THE SALE OF $2,350, GENERAL OBLIGATION SCHOOL REFUNDING BONDS, SERIES 2013 WHEREAS, the Financial Advisor has made a recommendation that the market is favorable and the marketing of the Bonds will produce substantial savings on the Bonds and recommends that the Bonds be sold: WHEREAS, bids have been received for the Bonds and evaluated; and the best bid was determined: NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF DIRECTORS OF THE BROOKLYN-GUERNSEY-MALCOM COMMUNITY SCHOOL DISTRICT: Section 1. That the bid for the Bonds was determined by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor to be the best and most favorable bid received. Bonds are awarded, based on the following bid: Bidder: Bankers Bank of Madison WI (Patriot Bank of Brooklyn, IA) Purchase Price: $_2,342, Net Interest Cost $ 57, True Interest Cost: _.7814% Section 2. That the form of contract for the sale of the Bonds is approved and the President and Secretary are authorized and directed to execute the contract for sale of the Bonds on behalf of the School District. Section 3. That all acts of the Superintendent of Schools, Secretary of the Board and Financial Advisor done in furtherance of the sale of the Bonds are ratified and approved. PASSES AND APPROVED this 13 th day of February, President of the Board of Directors ATTEST: Secretary of the Board of Directors.

5 Discussion of the items in the upgrade to the shop classroom ensued. Hedlund moved to approve the bid from the Woodsmith Store for the equipment upgrades for the shop classroom; seconded by McDonald; motion carried unanimously. Discussion ensued on the possibility of paving a portion f the North gravel lot. It was agreed that bids will be taken for paving a portion of the North gravel lot. Hedlund moved to approve the School Funding Resolution and allow this resolution to be signed; seconded by Pendarvis; motion carried unanimously. (School funding resolution follows) Now, therefore, be it resolved: Over recent years, the failure of the Legislature to provide sufficient and increased annual funding to Iowa s school districts has a cumulative effect and significantly threatens the ability of Iowa Schools to meet the current needs and demands of improved student achievement. Be it further resolved: To ensure appropriate annual educational funding and fiscal solvency the Brooklyn-Guernsey-Malcom Community School District Board of Education resolves that to prepare for the and years, the legislature should, as statute dictates, approve allowable growth in the first thirty days of the 2013 Legislative Session. Therefore: the Brooklyn-Guernsey-Malcom Community School District Board of Education requests that the Iowa Legislature set a 4% allowable growth rate for the and school years prior to consideration of educational reform measures. This request is based on: Recent year s allowable growth has not kept pace with the educational needs of the district to support student learning. Iowa wants and needs to be a world leader, which will require a stronger educational program and funding to support that program. Iowa is failing to annually invest sufficient resources into this system. If education is truly the state s priority, then allowable growth funding should be prioritized and passed in compliance with Iowa law within 30 days of the presentation of the governor s budget. The allowable growth figure has a direct impact on the number of districts on the budget guarantee. Adequate allowable growth of 4% reduces the number of districts on the guarantee from 223 to 62. Consequently, the additional statewide property tax asking for the budget guarantee could be reduced from $33,637,871 to $3,982,365. Improving student achievement is not just about changing policy. It is about providing the necessary resources to strengthen our educational system. Recent across-the-board cuts, low-to-no allowable growth rates and an increase in expectations have left school districts with little capacity to fund programs. Budges must be passes and certified by April 15; collective bargaining agreements have to be approved; curriculum needs to be purchased; and staffing decisions need to be made. District must have funding information in order to plan for next school year. There are funds available to support 4% allowable growth. As of February 4, budget experts project the state treasury will end fiscal year 2013 with an $822 million surplus after cash reserves and emergency accounts are full. That ending balance will likely grow because it is based on a 3.3% growth projection, which is now projected to be at least 4%.

6 Therefore: With 4% allowable growth established for and , we believe the funding would support the Educational Reform Proposal. We support: Opportunities for teacher instructional leadership with full funding provided and prescription for implementation determined at the local level for flexibility in staffing. A reconciliation of the Legislative Services Agency estimate versus the Department of Education funding estimate. There must be a clear understanding of the cost to districts and appropriate funding provided to support these costs. Funding established to ensure the sustainability of the Education Reform Proposal. Continued review and improvement of the current teacher evaluation system based on the Iowa Teaching Standards to include measures of student achievement. This positive move in Education Reform that must include the development of a worldclass curriculum with scope and sequence alignment to the statewide assessment. This resolution is approved by the Brooklyn-Guernsey-Malcom Community School District Board of Education in support of providing adequate current funding for Iowa schools requests 4% allowable growth is approved by the Iowa Legislature for and and conceptual implications of the Education Reform Proposal. Discussion and possible approval of the proposals for the remodel of the music space ensued regarding the bids received. Hedlund moved to approve the bid from ESG for the remodel of the music space as outlined; seconded by Pendarvis; motion carried unanimously. McDonald moved to approve the equipment requests as presented; seconded by Pendarvis; motion carried unanimously. Discussion ensued regarding the school calendar and comments will be implemented in the draft calendar. The hearing for adoption of the calendar will be before the next board meeting. Mr. Hohensee presented his written report for the District. The textbook/workbook requests will be on the agenda for your approval in March. Supplies will be on the agenda in April. Mr. Hohensee presented the letter that was sent to the school in regarding to immunization records that are on file for students. The letter states that schools are audited each year to verify that they have on record the immunization records for each student. In 2011 there were 28 incomplete certificates and in 2012 there were 20 incomplete certificates. (Incomplete records could be that the student does not have the immunizations yet or that the records are not recorded on the correct form.) The State of Iowa has a 99% compliance rate for all schools and BGM School has a compliance rate in 2012 of 96%. Many of the same students who did not have completed certificates in 2011 still do not have completed forms in The Board of Health recommends that the BGM School have the services of a Nurse or health professional to assist students with health needs such as Immunizations. Mr. Hohensee has stated that notices have been sent to the parents but they have not received back the completed forms.

7 We received a perfect inspection for our kitchen staff. They have done a GREAT JOB! The budget has been started. The preliminary levy rates are estimated to be under $14. Last year our levy rate was $ It is difficult to estimate our budget with the legislature failing to abide by Iowa Code and set allowable growth. They are currently almost a year late with setting allowable growth for We will discuss the budget in March and then have a hearing in April and approve the budget at the meeting that follows. We will need to amend our current budget due to the selling of the bonds this year. It will not affect any of the balances or tax levies. We will have a hearing before the meeting in March and amend the budget at the meeting that follows. We will proceed with the installation of the two sided locks for the classrooms. There are still a few questions that we have placed with the company. Once these are answered the locks will be installed. We received a 30% increase in our insurance rates for next year. We will look at getting different quotes. Negotiations will be delayed until we can hopefully get better rates. The Department of Education will conduct the site visit on April 23 rd to 25 th. This includes our preschool and a focused equity visit. The board interview ill most likely be in the early evening on the 23 rd. Two or three board members will need to volunteer for this interview. Mr. Hohensee gave his Elementary Principal report. On Feb. 11, there is a P.I.E. meeting at 7:00 pm. Feb. 15 th is no school due to an in-service. Feb. 18 th is a staff meeting at 7:45 A.M. On Feb. 21 st BSAT testing for K-2 at 7:30 AM and P.I.E. assembly at 2:30 P.M. The week of Feb. 25 th to March 1 st will be the Iowa Assessments. On Feb. 26 th will be the Ronald McDonald Assembly at 1:30 P.M. The Reading Program that is being implemented this year has been very successful. Mr. Radcliffe presented his written report. The NAEP test is the test that is used as a measuring stick for Iowa by both the Governor and the Department of Education. The NAEP test was given to our seniors on February 7 th. Seniors were randomly given either a math or reading test. The school does not see the individual results of this tests so we can t determine any individual growth for the students or any areas of concern to change our curriculum. Iowa Assessments will be given the week of February 25 th. We will be having our in-service on Investigating the Standards: ELA on Friday, Feb. 15 th. Mr. Radcliffe will be having a SIAC/CTE meeting on Wednesday, February 20 th in the High School Library at 6:30 pm. He will hand out the site-visit questions at that time. They will meet again in March to develop next year s recommendations.

8 The next regular meeting is Wednesday, March 13 7:00 pm. Pendarvis moved to adjourn, seconded by McDonald, motion carried unanimously adjourned at 8:00 pm. Edward Kline, President Sharon Schott, Secretary

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