: Awards. Reco2nitions. Commendations. etc.

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1 CAROLINE COUNTY PUBLIC SCHOOLS MEETING MINUTES October 13, 2008 A regular meeting of the Caroline County School Board was held at 6:30 p.m. on October 13,2008, in the auditorium at Caroline Middle School. Board members present were: Mr. Wendell N. Sims, Chainnan Mrs. Tami Redding, Vice-Chainnan Ms. Margaret O. Watkins, Member Mr. Frederick W. Peatross, Member-Absent Dr. Gregory N. Killough, Division Superintendent Dr. Eric Cunningham, Assistant Superintendent-Administrative Services Dr. Rebecca Beale Broaddus, Clerk of the Board The meeting was called to order at 6:31 p.m. Dr. Rebecca Broaddus, Clerk of the Board, introduced each board member in attendance. Pastor Carson Riley gave the invocation and Girl Scout Troop 3042 led the Pledge of Allegiance : Awards. Reco2nitions. Commendations. etc. The Board recognized the following: a. School Board Members and the Superintendent for participation in VSBA conferences and trainings: Wendell N. Sims- Certificate of Recognition Gregory N. Killough- Award of Excellence An Award of Distinction was presented to Mrs. Sue Anderson, on behalf of her husband, Mr. William "Bill" Anderson. b. Mr. William A. "Bill" Anderson's contributions to the Board, the field of education and students with a resolution that was read and presented to his wife, Mrs. Sue Anderson. c. Three hundred twenty-one (321) students who scored 600 on one or more SOL tests during the Spring 2008 test administration. d. Virginia Career Week-October 12-18,2008 and the contributions of the Career and Technical Education teachers in the division. s,~~ bt1 \-

2 : Citizen Comments Marrisa Huff and Gloria Bolecek representing the Caroline Education Association (CEA) introduced themselves to the Board and Superintendent. Dee Beverly addressed the Board with concerns about the Search Program and field trips : Consent A2:enda A motion was made by Ms. Watkins, seconded by Mrs. Redding and unanimously approved by the Board to adopt the consent agenda. Mr. Frederick Peatross was absent from the vote : Contractor's A lication and Certification for Pa ment No.4 Action Item A motion was made by Ms. Redding, seconded by Ms. Watkins, and unanimously approved by the Board to approve the Contractor's Application and Certification for Payment No.4 for renovations in the amounts of$157, for Madison Elementary and $37, for Bowling Green Primary. Mr. Frederick Peatross was absent from the vote : Polic roval of Sales and Solicitations in Schools Action Item A motion was made by Mrs. Redding, and seconded by Ms. Watkins, and unanimously approved by the Board to approve the Policy KGA: Sales and Solicitations in Schools. Mr. Frederick Peatross was absent from the vote : A roval of Car over and Re nest to Board of Sn ervisors for A iation of Title I. Part A Funds (Action Item) A motion was made by Ms. Watkins, seconded by Mrs. Redding, and unanimously approved by the Board to approve the carryover of Title I, Part A funds in the amount of $62, and a requesto the Board of Supervisors to appropriate funds in the amount of $99, Mr. Frederick Peatross was absent from the vote : ADDroval of School-wide Plans (Action Item) A motion was made by Mrs. Redding, seconded by Ms. Watkins, and unanimously approved by the Board to approve the School-wide Plans for Bowling Green Primary, Bowling Green Elementary, Madison Elementary, Lewis and Clark Elementary and Caroline High Schools. Mr. Frederick Peatross was absent from the vote : Annroval of Denutv Clerk (Action Item) A motion was made by Ms. Watkins, seconded by Mrs. Redding, and unanimously approved by the Board to approve the appointment of Clota Gerhardt as the Deputy Clerk of the School Board. Mr. Frederick Peatross was absent from the vote.

3 : U date on Tran nformational Item J. D. Satterwhite updated the Board on the changes in the bus arrival times at the middle and high schools. Bus arrival times have been adjusted for arrival at the schools from 7: 15-7 :25 a.m. to decrease the amount of time that students were in the hallways prior to the start of first period at the high school : Re ort on SAT Results Informational Item Jeff Wick presented a report on SAT results for college bound seniors from the class of2008. The average scores were: critical reading-445, mathematics-418, and witing-431. A total of 161 seniors were tested : Uodate on Technolo!!v (Informational Item) Eric Cunningham and Ansar Malik presented an update on technology. Planned upgrades include an OC3 internet connection, increased capability for video and web conferencing, interactive white boards in all schools, wireless connectivity throughout the schools, Cisco switch upgrades at BGP, BGE, and MES, installation of a power generator at CHS, installation of supplemental cooling in computer rooms in all schools as needed, and the installation of inventory and theft control labels on all technology related hardware : Presentation of CIP Unformational Item) Greg Killough presented an update on the CIP that included infrastructure upgrades as well as upgrades to existing facilities at Bowling Green Elementary, Caroline High School, Caroline Middle School, and the School Board Office. Included were sustained routine replacement of carpet, furnishings and equipment throughout the division. Provisions for sustained additions to or replacement of existing schools based on County projections for growth in school age population were included. Equipment and transportation needs were addressed in the plan : SOL Accreditation Report Unformational Item) Rebecca Broaddus presented the SOL accreditation report and reported that Bowling Green Primary, Bowling Green Elementary, Madison Elementary, and Caroline High School were fully accredited. Caroline Middle was conditionally accredited. Since Lewis and Clark is a new school, it is assigned a conditional accreditation rating by the State : Membershiv as of Sevtember anformational Item) Rebecca Broaddus reported that the ADM count for September 30,2008 was 4162, Non-ADM count was 208 for a total membership of She also reported on the attendance percentages for the month of September with all school at 96% or higher.

4 : Closed Session The board convened into closed session under Section (A) (1) of the Code of Virginia, 1950, as amended, to discuss appointments, resignations, a reassignment, a teffilination, requests for FMLA, grade level chairs, club sponsors, department chairs, coaches, and the substitute teachers list. A motion to convene into closed session was made by Mrs. Redding, seconded by Ms. Watkins, and unanimously approved by the Board. The Board convened into closed session at 8:34 p.m. Mr. Frederick Peatross was absent from the vote. On a motion by Ms. Watkins, seconded by Mrs. Redding, and unanimously approved by the Board, the Caroline County School Board reconvened into regular session at 9:14 p.m. An approved Certification of Executive Meeting, which includes a statement concerning items discussed in closed session, is attached to the minutes. Mr. Frederick Peatross was absent from the vote : Action on SuDerintendent's Personnel A!!enda A motion to approve the personnel agenda of the Superintendent was made by Mrs. Redding, seconded by Ms. Watkins, and was unanimously approved by the Board. Mr. Frederick Peatross was absent from the vote : Other Matters of Interest The taking of appropriate field trips during the school day and on Saturdays for Search students was discussed. The development of an Alternative Education program using 8 classrooms at Ladysmith Elementary was introduced with more details to be presented at an upcoming Board meeting : Adionrnment A motion to adjourn was made by Mrs. Redding, seconded by Ms. Watkins, and unanimously approved by the Board. Mr. Frederick Peatross was absent from the vote. This regular meeting of the Caroline County School Board for October 13,2008, was adjourned at 9:41 p.m. '1J)u 1l :ii. J~ Wendell N. Sims, Chairperson Caroline County School Board ((~CA / ro. h4v~(~f; Dr. Rebecca B. Broaddus Clerk of the Board

5 Certification of Executive Meeting Whereas, the Caroline County School Board has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and Whereas, Section (D) of the Code of Virginia requires a certification by this School Board that such executive meeting was conducted in conformity with Virginia law; Now therefore, be it resolved that the Caroline County School Board certifies that to the best of each member's knowledge, (i) only public business matters lawfully exempted by Virginia law were discussed in the executive meeting to which this certification applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered. VOTE Yes: 3 Nays: 0 October 13,2008 CAROLINE COUNTY SCHOOL BOARD S.0-\:25

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