AGENDA. a. APPROVE PROCESS FOR FILLING GOVERNING BOARD VACANCY FOR TERM ENDING IN 2016

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1 AGENDA FOR SPECIAL MEETING OF THE BOARD OF TRUSTEES November 24, 2014 ENCINITAS UNION SCHOOL DISTRICT 101 South Rancho Santa Fe Road Encinitas, California OPEN SESSION 1:00 p.m. AGENDA (A copy of the agenda is available online at prior to the close of business on the Friday preceding the meeting or 72 hours. A printed copy may also be obtained at the District Office In compliance with Government Code , agenda-related documents that have been distributed to the Board less than 72 hours prior to the board meeting are available for inspection at the District Office.) 1. CALL TO ORDER 2. ROLL CALL: Mrs. Emily Andrade Mrs. Maureen Mo Muir Mrs. Carol Skiljan Mr. Gregg Sonken Mrs. Marla Strich 3. OPENING FUNCTIONS a. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT Non-Agenda Items Members of the audience may address the Board of Trustees on items not on the agenda that are within the Board s subject matter jurisdiction. Speaking time is limited to three (3) minutes per speaker with a maximum of fifteen (15) minutes per topic. Persons wishing to address the Board should complete and submit, prior to the meeting, a blue Public Comment card available on the information table. (See agenda cover page for instructions.) 5. ACTION ITEMS a. APPROVE PROCESS FOR FILLING GOVERNING BOARD VACANCY FOR TERM ENDING IN 2016 The official letter of resignation from Maureen Mo Muir was filed with the San Diego County Office of Education on Wednesday, November 19, 2014 with a deferred effective date of December 10, Pursuant to Education Code section 5090, Mrs. Muir s resignation will become effective on December 10, When a vacancy on a governing board occurs, the remaining members of the governing board shall, within sixty days of the effective date, call an election or make a provisional appointment to fill the vacancy. Action Recommended: Approve the process for filling the Governing Board vacancy for term ending in 2016 by means of an election or an appointment process.

2 Agenda of Special Board Meeting November 20, 2014 Page 2 5. ACTION ITEMS (CONTINUED) b. APPROVE TIMELINE AND APPLICATION PROCESS FOR FILLING VACANT BOARD SEAT (IF APPOINTMENT) The Board of Trustees will discuss the timeline and application process related to filling the Board vacancy. Action Recommended: Approve the timeline and application process for filling the Governing Board vacancy for term ending in c. APPOINT A SUBCOMMITTEE OF BOARD MEMBERS TO RESEARCH AND DEFINE THE INTERVIEW PROCESS FOR THE VACANT BOARD SEAT (IF APPOINTMENT) The Board of Trustees will appoint a subcommittee of two Board members to research and define the interview process. The interview process will be presented for review and approval to the Board of Trustees at a future Board meeting. Action Recommended: The Board of Trustees will appoint two Board members to research and define the interview process. The interview process will be presented for review and approval to the Board of Trustees at a future Board meeting. 6. BOARD/SUPERINTENDENT COMMUNICATIONS General written and oral communications and discussion to include appropriate or timely Reports by Board or Superintendent on matters relating to: Strategic Planning, Encinitas Educational Foundation, Legislative Action Committee, North Coastal Consortium Special Education, California School Board Association, Upcoming Projects, Current Activities, Curriculum Updates, Business and Facilities Updates, Personnel Updates, Instructional Materials Updates, Goals and Objectives, Conference Reports, Interagency Agreements and Activities, Committee Reports and written communications. 7. ADJOURNMENT Encinitas Union School District is a Tobacco-Free District. Smoking is prohibited on District property at all times Any individual with a disability, who requires reasonable accommodation to participate in a Board meeting, may request assistance by contacting the Superintendent s Office at , Ext

3 ENCINITAS UNION SCHOOL DISTRICT MEETING DATE: November 24, 2014 BOARD AGENDA ITEM: 5.a. Action o Consent Calendar First Reading Information Presentation o Public Hearing o Recognition o Roll Call Vote Required Subject: APPROVE PROCESS FOR FILLING GOVERNING BOARD VACANCY FOR THE TERM ENDING IN 2016 Background: Fiscal Impact: The official letter of resignation from Maureen Mo Muir was filed with the San Diego County Office of Education on Wednesday, November 19, 2014 with a deferred effective date of December 10, Pursuant to Education Code section 5090, Mrs. Muir s resignation will become effective on December 10, When a vacancy on a governing board occurs, the remaining members of the governing board shall, within sixty days of the effective date, call an election or make a provisional appointment to fill the vacancy. None Action: Approve the process for filling the Governing Board vacancy for term ending in 2016 by means of an election or an appointment process. Prepared by: Submitted by:

4 ENCINITAS UNION SCHOOL DISTRICT MEETING DATE: November 24, 2014 BOARD AGENDA ITEM: 5.b. Action o Consent Calendar First Reading Information Presentation o Public Hearing o Recognition o Roll Call Vote Required Subject: APPROVE TIMELINE AND APPLICATION PROCES FOR FILLING VACANT BOARD SEAT (IF APPOINTMENT) Background: Fiscal Impact: When a vacancy on a governing board occurs, the remaining members of the governing board shall, within sixty days of the effective date, call an election or make a provisional appointment to fill the vacancy. The Board of Trustees will discuss the timeline and application process related to filling the Board vacancy. None Action: Approve the timeline and application process for filling the Governing Board vacancy for term ending in Prepared by: Submitted by:

5 ENCINITAS SCHOOL DISTRICT SAMPLE TIMELINE FOR FILLING GOVERNING BOARD VACANCY November 18, 2014 November 19, 2014 November 21, 2014 Regular Board meeting Information Item: - Overview of Process for Filling Anticipated Board Vacancy - Review of SDCOE Procedures Document Letter of resignation with deferred effective date of December 10 filed with County Superintendent of Schools Governing Board Meeting agenda posted (Special Board Meeting) Board Action Item: Approve process and procedures for filling governing board vacancy November 24, 2014) November 25, 2014 January 5, January 9, Week of January 12, Week of January 12, January 19, Meeting of Governing Board (Special Board Meeting) Vote on process for filling vacancy: calling an election vs. making an appointment If appointment, discussion, and agreement or vote on timeline and process, including interview and voting procedures provide draft timeline and review application. Recruitment and Applications (If appointment) Application packet available at district office, on district website Press release announcing vacancy Other physical or electronic means of distributing announcement and soliciting applications (district website, school site postings, letters to parents, etc.) Recruitment continues (following Holiday Break) Applications due in district office by 5:00 p.m. Processing of applications (verification of residency and voter status) Governing Board Meeting agenda posted (Special Meeting) Board Action Item: Appoint Candidate to Fill Vacancy on Governing Board (appointee serves until December 2016) Applications distributed to Board (= public records) and may be posted online Governing Board Meeting (Special Meeting) Applicant interviews and/or presentations to the Board Board discussion and voting on appointment Appointee is administered oath of office 60 th day: If the board takes no action within the 60-day period, the County Superintendent of Schools shall call an election to fill the vacancy. [EC, 5091(a)]

6 DRAFT DRAFT ENCINITAS UNION SCHOOL DISTRICT BOARD OF EDUCATION Application for Appointment to the Board of Trustees ** THIS APPLICATION IS A PUBLIC DOCUMENT ** In an effort to ensure that candidates meet eligibility requirements as deemed by Education Code (et.seq.), the following application was approved at the regular meeting for applicant submission. Applicant must be a registered voter and a resident of the Encinitas Union School District. Applications must be received by the Secretary of the Board / Superintendent no later than, Applications may be ed to mailed or hand delivered to Timothy Baird, District Superintendent, 101 South Rancho Santa Fe Road, Encinitas CA or faxed to (760) (Applicants that submit an electronic application will receive confirmation from the district) (please type or print): Name: Address: Telephone No ( ) Cellular ( ) Occupation: Please attach a resume and letter of interest citing your qualifications and why you wish to be appointed to the Encinitas Union School District Board of Trustees. (500 words maximum) Please provide the Name, Address, and Phone Number for three (3) References: 1) 2) 3) PLEASE NOTE: the appointee holds office until the next governing board member election, which occurs at the next general election (November 8, 2016) Information contained on this application may be subject to verification.

7 CERTIFICATION OF QUALIFICATIONS: DRAFT I understand that this application is a public document and may be requested under provisions of the Public Records Act and/or be available to the public on the Encinitas Union School District website. I understand that upon appointment I would be required to file a Conflict of Interest Statement and take an Oath of Office. I certify that I am not disqualified from holding this office because of a conviction of any of the crimes on the attached list and further certify I am not otherwise disqualified under the California Constitution or statutes from holding public office. I certify that I am a citizen of California, a resident of the Sample School District, and a registered voter. I attest the foregoing information is true to the best of my knowledge. Signature of Applicant Date The following is a list of crimes, convictions of which precludes a person from holding public office in the State of California. Conviction of these crimes renders a person forever disqualified from holding any office in this state. Penal Code Sections: Bribing executive officer (Penal Code 67) Officer asking or receiving bribes (Penal Code 68, 88) Receiving gratuity for appointment to office (Penal Code 74) Judicial Officer who asked for or received emoluments, gratuities, rewards, or the fee of a stenographer (Penal Code 94) Giving or offering bribe to Councilman or Supervisor (Penal Code 165) Misappropriation of public funds (Penal Code 424) Interface with work or discipline of, or giving certain articles to prisoners (Penal Code 2772) Interference with or giving certain articles to convicts (Penal Code 2790) Government and Elections Code Sections: Officer making contracts in which he or she is interested (Government Code 1097) Members of the Legislature convicted of any crime (Government Code 9055) Corrupting the voting process (Election Code 18501) Please note that aside from the above restrictions, Government Code 1126 prohibits any local agency official from engaging in any employment, activity, or enterprise for compensation which is inconsistent, incompatible, in conflict with, or inimical to his or her duties as a local agency officer or employee or with the duties, functions, or responsibilities of his or her appointing power or the agency by which he or she is employed.

8 ENCINITAS UNION SCHOOL DISTRICT MEETING DATE: November 24, 2014 BOARD AGENDA ITEM: 5.c. Action o Consent Calendar First Reading Information Presentation o Public Hearing o Recognition o Roll Call Vote Required Subject: APPOINT A SUBCOMMITTEE OF BOARD MEMBERS TO RESEARCH AND DEFINE THE INTERVIEW PROCESS FOR THE VACANT BOARD SEAT (IF APPOINTMENT) Background: Fiscal Impact: When a vacancy on a governing board occurs, the remaining members of the governing board shall, within sixty days of the effective date, call an election or make a provisional appointment to fill the vacancy. The Board of Trustees will appoint a subcommittee of two Board members to research and define the interview process. The interview process will be presented for review and approval to the Board of Trustees at a future Board meeting. None Action: The Board of Trustees will appoint two Board members to research and define the interview process. The interview process will be presented for review and approval to the Board of Trustees at a future Board meeting. Prepared by: Submitted by:

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