Board of Education Minutes Special / Workshop Meeting - November 5, 2008

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1 Board of Education Minutes Special / Workshop Meeting - November 5, A Special / Workshop Meeting of the Board of Education was held on Wednesday, November 5, 2008, at Warring School, 283 Mansion Street, Poughkeepsie, NY CALL TO ORDER Call to Order Board Members Present: Ex-Officio Member Present: Raymond K. Duncan, President Ellen W. Staino, Vice President Randall Johnson Gregory Charter Robert Creedon Laval S. Wilson, Ph.D., Superintendent Others Present: Mr. Jose Carrion, Asst. Supt. for Instruction Dr. Lynne Pampel, Asst. Supt. for Pupil Personnel Dr. Hasna Muhammad, Asst. Supt. for Human Resources Mr. Kevin Sheldon, Asst. Supt. for Business Beth Sims, Esq., School Attorney Maria L. McCabe, District Clerk EXECUTIVE SESSION Executive Session The Board entered into Executive Session at 6:00 p.m. for the purpose of discussing the medical, financial, credit or employment history of a particular person or corporation or matters leading to the appointment or employment or promotion or demotion or discipline or suspension or removal of a particular person or corporation. The Special / Workshop Meeting was called to order at 7:35 p.m. The Pledge of Allegiance followed. Mr. Duncan welcomed everyone to the meeting. Welcoming Remarks On behalf of Ms. Lisa Thompson, Ms. Rosemarie Kline welcomed the Board to Warring School. She noted that they have had a very busy first quarter. Mr. Duncan asked for a motion to approve all resolutions by Consent. Consent Agenda 128

2 MOTION to approve all resolutions by Consent was moved by Mrs. Staino, seconded by Mr. Charter and carried. MOTION passes 5-0. MOTION to approve the Consent Agenda was moved by Mrs. Staino, seconded by RESOLUTIONS passes CLERK S REPORT Clerk s Report 1. No Agenda Items ATTORNEY S REPORT Attorney s Report 1. Approval of Settlement Agreement and Release with Employee #445 - Resolution #09-93 Resolution #09-93 BE IT RESOLVED that the Board of Education hereby approves a Settlement Agreement and release in the matter of Employee #445 (a copy of which shall be incorporated by reference into the minutes of this meeting); and BE IT FURTHER RESOLVED that the Board hereby authorizes the Superintendent to sign such Agreement on the Board s behalf. PERSONNEL Personnel 1. Instructional Appointments Instructional Appointments a. BE IT RESOLVED, that Ms. Tracey Sullivan, certified ESL Teacher, be appointed on probation to the new ESL Teacher position with the Poughkeepsie City School District, in the ESL Teacher tenure 129

3 130 area, commencing on or about November 5, 2008 and extending until on or about November 4, 2011, at an annual salary of MA Step 2 $57,185, as recommended by the Superintendent. (This position will be paid from the General Fund.) b. BE IT RESOLVED, that Ms. Mary Marshall, certified ESL Teacher, be appointed on probation to the new ESL Teacher position with the Poughkeepsie City School District, in the ESL Teacher tenure area, commencing on or about November 5, 2008 and extending until on or about November 4, 2011, at an annual salary of MA Step 1, $ 53,658, as recommended by the Superintendent. (This position will be paid from the General Fund.) 2. Other Other a. BE IT RESOLVED, that the Superintendent of Schools is hereby authorized to direct a comprehensive medical, psychological and psychiatric examination and evaluation of Employee # 3898 accordance with Section 913 of the Education Law; and, BE IT FURTHER RESOLVED, that the Superintendent is hereby authorized to direct Employee # 3898 to submit her medical records from the last two years, if any, to the school appointed physician(s) at or before such examination. 130

4 131 b. BE IT RESOLVED, that the Superintendent of Schools is hereby authorized to direct a comprehensive medical, psychological and psychiatric examination and evaluation of Employee # 3638 accordance with Section 913 of the Education Law; and, BE IT FURTHER RESOLVED, that the Superintendent is hereby authorized to direct Employee # 3638 to submit his medical records from the last two years, if any, to the school appointed physician(s) at or before such examination. EDUCATIONAL SERVICES Educational Services 1. No Agenda Items PUPIL PERSONNEL Pupil Personnel 1. Placement of Students with Disabilities - Resolution #09-90 Resolution #09-90 BE IT RESOLVED that the Board of Education arranges for placement of students with disabilities CSE and CPSE meetings on: (See Board File) FINANCE AND ADMINISTRATION Finance and Administration 1. Approval of Fresh Pizza Bid (#09-04) - Resolution #09-82 Resolution #

5 BE IT RESOLVED that the Board of Education award the Food Service Bid, Fresh Pizza Bid #09-04 of October 14, 2008, to T&F Pizza as the lowest responsible bidder meeting specifications of items. 132 SUPERINTENDENT Superintendent 1. Abolish Business Manager Position - Resolution #09-91 Resolution #09-91 BE IT RESOLVED that the Board of Education hereby abolishes the position of Business Manager in the District effective immediately. BOARD OF EDUCATION Board of Education 1. Approval of Cannon Contract - Resolution #09-92 Resolution #09-92 BE IT RESOLVED that the Board of Education hereby approves a Pre- Referendum Services Agreement with Cannon Design dated October, 2008 (a copy of which shall be incorporated by reference into the minutes of this meeting), and BE IT FURTHER RESOLVED that the Board hereby authorizes the Board President to sign such Agreement on the Board s behalf. 132

6 133 SUPERINTENDENT S COMMENTS Superintendent s Comments Dr. Wilson stated that there was a Safety Drill held at Poughkeepsie High School today at 1:20 p.m. He noted that it was held in collaboration with various law enforcement agencies. Dr. Wilson stated that letters were sent home to parents to explain the drill. He elaborated on the nature of the drill and commented that there may be additional drills in the future. Dr. Wilson noted that overall it was a successful drill. ADJOURNMENT Adjournment There being no further business it was moved by Mr. Charter, seconded by Mrs. Staino and carried to adjourn the Special Meeting at 7:48 p.m. at which time the Board entered into the Workshop Meeting. CALL TO ORDER Call to Order The Workshop Meeting was Called to Order at 7:49 p.m. The following items were discussed: Workshop Meeting WORKSHOP MEETING I. Items to be Considered for Board Action at the November 19, 2008 Board Meeting: A. Approval of Contract with Excel Software Professionals, Ltd. B. Declaration of Surplus Property II. Workshop Meeting A. Award for President Duncan and Board Member Johnson (Item A was postponed for a future meeting) B. Budget: 1. Current Status / Budget Freeze 2. Budget Calendar 3. General Budget Outlook for

7 C. Recommendations from the Business Office Functional Analysis and Internal Control Study 134 ADJOURNMENT Adjournment There being no further business it was moved by Mrs. Staino, seconded by Mr. Johnson and carried to adjourn the Workshop Meeting at 9:32 p.m. Approved: Maria L. McCabe, Clerk 134

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