SCHEDULE PRODUCTION GUIDELINES

Transcription

1 SCHEDULE PRODUCTION GUIDELINES OVERVIEW OF SCHEDULE PRODUCTION A new schedule f classes is created by "rlling" the schedule frm a previus like-term frward. The Scheduling Center sends an requesting departments print their schedule frm INB Banner jb submissin (SZRCSCH). Departments must return an updated paper cpy r an Excel spreadsheet using track changes via f their schedule t the Scheduling Center by the deadline listed n the Schedule Prductin Calendar with changes clearly marked. If using SZRCSCH, legal size paper is recmmended. Scheduling Center staff exprt the class schedule frm Banner int Resurce25 (academic and event scheduling sftware) then run Schedule25 space algrithm sftware t place classes withut rm assignments. After classrms are assigned, departments are ntified by t print and review their schedules. During this perid, MINOR adjustments can be made t the schedule. Classes withut rm assignments must be either cancelled r max enrllment adjusted, r mved t a meeting pattern with available space. WebViewer is available fr rm searches ( Departmental staff can edit instructr assignments in INB Banner (SIAASGN) at anytime. Departments review schedules and submit final changes t the Scheduling Center. The cmplete class schedule is then published n RaiderNet. After the deadline, adding new sectins, canceling sectins and adding r changing instructrs will be permitted. N schedule changes invlving sectin number, instructinal methd, grade type, schedule type, campus cde, credit hurs, cntact hurs, meeting pattern (days and/r meet times) may be made after the final change deadline fr the term as listed n the schedule prductin calendar. Once early registratin begins fr the term, space changes are by exceptin nly. Exceptins must be apprved by the cllege dean and Dr. Watsn Harris, Directr, Academic Technlgy Planning and Prjects, Prvst s ffice. Dr. Harris will review request and frward respnse t academic department, cllege dean, and Scheduling Crdinatr.

2 DEPARTMENTAL SCHEDULE BUILDING STAGE During the initial scheduling perid, departments may add, delete, r change curse infrmatin fr the new term n the schedule cpy. Cmplete the fllwing items: Run SZRCSCH (Banner jb submissin reprt) f all curse sectins that will be ffered fr the term; include meeting days and times. Draw a line thrugh curse sectins that shuld be deleted frm the schedule. Pre-assign curse sectins in yur department s first pririty classrms. Be sure t pre-assign any classes that have special requirements (i.e. technlgy needs, instructr teaching back-tback in same rm) befre standard sectins. There is n guarantee that sectins withut rm assignments will be placed in special request rms. Please match maximum enrllment t rm capacity t maximize space utilizatin Specify maximum enrllment capacity fr the sectin; maximum enrllment capacity may nt exceed rm capacity. D nt leave enrllment capacity at zer fr any classes. This will cause prblems with the scheduling sftware and may prevent the zer capacity class frm receiving a rm assignment. Specific meeting dates if different frm the regular term/sessin (shrt curses). Credit hurs; if variable. Cntact hurs; if variable. List campus cde (ff-campus site lcatin); TBR apprved sites nly. Distance Learning Curses (Online; Hybrid; Crrespndence; Videcnferencing) Cmplete the Distance Learning Meeting Request Frm and submit by deadline t add all distance learning meetings. Published classes; specify curses that shuld nt appear nline in the schedule f classes. We will remve the self-service indicatr in Banner. Special Tpics and Subtitles Mem Ntes Identify sectins t be included in the fllwing prgrams: D = Distance Learning G = Gvernr's Schl H = Hnrs I = Internatinal Students Only K = Prescribed Curse L = Raider Learning Cmmunity S = Study Abrad V = Veterans Only N=Generatin Next

3 PRIORITY CLASSROOMS First pririty rms are standard and restricted classrms assigned t each department by the Prvst s Office. Secnd pririty assignments must be arranged between departments, cllege deans and Academic Affairs (Prvst's Office). Standard first pririty rms may be used by the department t pre-assign their curses during the initial scheduling stage. It is recmmended departments utilize at least 90 percent f a rm s maximum capacity when assigning spaces. Once the initial scheduling stage has ended and the departments have submitted their schedules t the Scheduling Center, pririty access is n lnger given t these rms. Pririty rms nt scheduled during the initial scheduling perid will be used by the Schedule25 space algrithm sftware t place classes that were nt able t be pre-assigned. Departments are encuraged t share unused pririty space with ther departments within their wn cllege befre the schedule build submissin deadline. Send an t the Scheduling Center listing these shared spaces. Standard classrms are pen fr use by any department n campus after pririty scheduling. Restricted classrms are rms used nly by the department with first pririty access and require department permissin t be scheduled by anther department. Please prvide the Scheduling Center with written dcumentatin fr use f anther department s restricted r pririty space. NON-STANDARD MEETING TIMES - IMPORTANT Departments are encuraged t ffer curses acrss all standard meeting times, nt just between the prime hurs f 9:00 a.m. t 2:00 p.m. Adherence t the standard meeting time perids prvides final examinatin scheduling withut time cnflicts. The Scheduling Center will be remving all nn-standard times that d nt have apprval. When yur schedule is returned fr data entry, the Scheduling Center staff will nt add any curses that begin n a nn-standard time. In fact, nn-standard times will be remved if we d nt have a cpy f the apprval . Requests fr nn-standard meeting times must be submitted t and apprved by the cllege dean and Dr. Watsn Harris, Directr, Academic Technlgy Planning and Prjects, Prvst s ffice. Dr. Harris will review request and frward respnse t academic department, cllege dean, and Scheduling Specialist. Nn-standard time apprvals are fr the specified effective term(s) nly. CLASS MEETING START DATES The first class meeting f a curse shuld be scheduled t cincide with the first week f the semester (part f term in a summer term). This requirement may be satisfied by having a brief meeting with students enrlled in the curse either in persn r nline during the first week f the semester (part f term in a summer term). Prir t the first class meeting, faculty shuld cmmunicate the schedule f class meetings and, if pssible, the syllabus. The class meeting

4 dates and ther expectatins can be listed with the curse infrmatin in the nline curse schedule. Departments with weekend curses may need t crdinate mre clsely t eliminate any cnflicting class meeting times fr thse students wishing t take mre than ne weekend curse. T btain an exceptin frm the required standard class meeting start date, the department must a request t the apprpriate dean. If apprved by the dean, the request is sent t the Dr. Watsn Harris, Directr, Academic Technlgy Planning and Prjects, Prvst s ffice fr apprval. The request shuld include the term(s), rm assignment, curse number and sectin, prpsed meeting schedule (days and hurs), and reasn fr exceptin. Dr. Harris will cnsider the type f curse and the effect n students in determining apprval. Dr. Harris will frward a respnse t the academic department, cllege dean, and Scheduling Specialist. ADDITIONAL SPACE SCHEDULING RESPONSIBILITIES Departments crdinate use f master classrms, cmputer classrms, and share space as needed with ther departments while building the schedule. Departments ntify the Scheduling Specialist f instructrs with equipment needs. It is imprtant that this infrmatin is cmmunicated t the Scheduling Specialist during the initial scheduling stage. There is n guarantee that all requests will be satisfied. Expected enrllment n each curse sectin shuld fall within rm capacity t ensure that fire cde standards are nt exceeded. Cnsider ther sectins meeting in the same rm (undergraduate/graduate and crss-listed curses) when building the schedule. As with any space request, fr ptinal meetings, rm capacity must be greater than r equal t expected enrllment t reserve space fr a meeting. PRE-REQUISITES AND REGISTRATION CONTROLS Curse pre-requisites, c-requisites, registratin cntrls, and candidacy requirements shuld be reviewed by every department each term. A departmental staff member shuld run the Banner jb submissin reprts t check prerequisites, registratin restrictins, candidacy, and crequisites: SZRCATQ prerequisites and restrictins at the catalg level SZRPREQ prerequisites and restrictins at the sectin level including DP (department permissin) SZRCORQ crequisites at the sectin level fr a specific term It is the respnsibility f the department t ntify the Scheduling Center f permanent (catalglevel) changes t pre-requisites, c-requisites, candidacy requirements and registratin cntrls. Departments must als identify curses requiring permissin f department. The Scheduling Center will cde curses accrdingly and add a mem nte visible n RaiderNet.

5 Permanent pre-requisites, c-requisites, candidacy requirements and registratin cntrl changes must be submitted t the Scheduling Center by the designated deadline fr the term, r they will nt be applied until the fllwing term. Text (mem) ntes are updated by term and are applied at the sectin-level nly. When a new term is rlled, the permanent (catalg-level) curse pre-requisites, c-requisites, registratin cntrls, and candidacy requirements will ppulate all new sectins. Changes t pre-requisites, c-requisites, registratin cntrls, candidacy requirements, and mem ntes may be made at the sectin level each term, until the final change submissin deadline. ZERO ENROLLMENT CAPACITY ON ACTIVE COURSES Departments may nt reduce the enrllment capacity t zer n active classes. Requests fr allwance t reduce active curse enrllment capacities t zer must be submitted t and apprved by the cllege dean and Dr. Watsn Harris, Directr, Academic Technlgy Planning and Prjects, Prvst s ffice. Dr. Harris will review request and frward respnse t academic department, cllege dean, and Scheduling Specialist. CANCELLING AND REOPENING SECTIONS The department shuld remve instructrs frm curses befre cntacting the Scheduling Center t prcess cancellatins. In rder t cancel r repen sectins, visit the Registrar s Office (Recrds and Scheduling) website and cmplete the space request frm (lcated at If enrllment exists in a cancelled sectin, it is the respnsibility f the department t ntify the students enrlled f the cancellatin. Re-pened curses may need t be rescheduled in an alternate lcatin. There is n guarantee that the riginally assigned rm will still be available. WORKSHOPS AND COURSES WITH SPECIAL DATES Departments must ntify the Scheduling Center and University Cllege f any wrkshps t be ffered during the term. Include specific wrkshp dates and wrkshp titles n the schedule draft and in crrespndence. Wrkshps and curses with meeting dates different frm the regular summer parts f term must begin and end within the same part f term. The curse must als have the first meeting whether in persn r nline during the first week f the part f term. FINAL EXAMS Final exam days and times are determined by standard meeting patterns; they are nt individually scheduled in Banner r psted n the WebViewer. Refer t the Final Exam Schedule in the Registratin Guide and n the Registrar s Office (Recrds and Scheduling)

6 website (lcated at fr the published final exam times fr each term. Classes apprved t meet n a nn-standard time shuld administer the final during the scheduled final exam time f the clsest standard time. The department and instructr fr nnstandard meeting time classes are respnsible fr scheduling a final exam that will nt cnflict with anther exam.