CAREFREE STAFF MANAGEMENT

Transcription

1 CAREFREE STAFF MANAGEMENT

2 Anticipate tomorrow s HR challenges today Our society is constantly changing, and this also has an impact on business aspects. The bar is being raised higher and higher, and as a business you are forced to impose stricter demands. Both on yourself, and on your environment. In this context, your employees are very important: their knowledge is often irreplaceable, and their experience within the company is part of the reason why everything runs smoothly and continues to. Of course you want to manage the files of your staff correctly and professionally. But how do you succeed? And at what expense? After all, don t you prefer to focus your attention on your core activity, with as little administrative burden as possible? Securex offers the solution. Thanks to our extensive HR expertise and years of experience, our services extend much further than those of traditional payroll processors. Obviously we supply correct and smooth payroll calculations. But Securex offers much more than that. As a full HR partner, we support you in every aspect of your staff management. With an extensive and integrated range of services and products aimed at both starters and self-employed people, as well as SMEs and larger companies, it is fair to say that Securex has the most complete and varied offer on the market. For small and medium-sized enterprises, Securex has developed comfohrt, a unique modular total solution tailored to your HR needs. At the centre of this offer are our services as a social secretariat, enriched with a range of services and products for talent management and motivation, well-being and prevention, medical checks, absenteeism policy, workplace accident insurance and child benefit. comfohrt implies a versatile and integrated carefree staff management. We take a number of important tasks off your hands, and with HRonline we provide you with an advanced and user-friendly software package. Your personal, polyvalent client advisor is your right-hand man for all aspects of your staff management. And you need not lose any sleep over the costs either, because our prices are as transparent as our services. This is how you are ready for tomorrow s challenges. And that is comfohrt.

3 comfohrt THE 7 BUILDING BLOCKS OF A ROBUST HR SERVICE PACKAGE CAREFREE STAFF ADMINISTRATION AND PAYROLL CALCULATIONS From a carefree dossier start-up to a correct pay calculation Our service begins with a carefree dossier start-up. As soon as you decide to become a comfohrt client, your personal client advisor will be appointed to you, who will manage the start of your dossier from A to Z. Right from the start we help you with your staff administration and ensure that you always comply with the law. An approach that results in a smooth and correct payroll calculation at the end of every month. The client advisor Your personal right-hand man Your personal client advisor is your point of contact for all our services. He or she takes care of your payroll calculations every month and is your polyvalent, experienced right-hand man for all your HR matters. Your client advisor is supported by an extensive team of experts. Furthermore, your company s HR manager and your client advisor work on the same software platform and the same database. This means that all operations happen in real time and that your client advisor can easily take over tasks from you in HRonline if necessary. And via the integrated HRonline mail application, you can even directly contact him or her at all times. 160 comfohrt client advisors 164 experts AVAILABILITY MO - FR 8:30-16:30 9 YEARS AVERAGE SENIORITY 24 DAYS/YEAR TRAINING 3

4 THE SECUREX PORTAL A wealth of information and tools comfohrt clients are given direct access to Securex s secured client portal with 24/7 availability. Among others, this is where you will find a lot of legal and sector specific information, an overview of our HR trainings, template documents (for instance termination letters and employment contracts) and a range of practical tools. All tailored to your business. Moreover, a number of simulation tools are completely integrated with our software package HRonline for maximum convenience. Since personnel data from HRonline is automatically entered into the tools, you can calculate gross/nett salaries, social contributions, your payroll costs and much more in just a few clicks. Your own corporate documents, such as payslips and invoices, are digitally archived, and you will find them neatly ordered in My documents. SOCIO-LEGAL SUPPORT Advice tailored to entrepreneurs In Belgium, new laws, decrees, decisions and guidelines are published almost every day. Our legal advisors closely monitor these developments and translate them into clear, informative news articles for our weekly FlasHR newsletter. The Lex4You platform on the client portal provides an overview of all relevant fiscal and socio-legal information per sector. On top of that, every change of law is immediately implemented in HRonline and applied to the payroll processes. This is how you avoid fines and you can rely on an optimal use of subsidies. Naturally, you can also turn to your client advisor for more information about recent developments in social legislation. And should you have a more specific question, your client advisor will gladly connect you with one of our legal advisors. HRonline Staff management in the cloud HRonline is a revolutionary and powerful cloud solution ready to integrate all aspects of your staff management in real time. The basic module of the online tool was developed to enable a smooth and correct staff and payroll administration. Several extended modules can be added to this basic package. Thanks to its modular structure, you can let HRonline grow with your company. 4 CAREFREE STAFF MANAGEMENT

5 AN INTEGRATED GLOBAL SOLUTION FOR YOUR HR MANAGEMENT More than staff administration and payroll calculations At Securex we know that businesses these days are faced with a complex mix of HR subjects, and as a consequence that SMEs often need more than just staff and payroll administration. Following up on all these aspects is time-consuming and complex. That is why Securex takes its comfohrt services further than the traditional social secretariats. Obviously, a smooth staff administration and correct payroll calculations remain the core ingredients of our offer. However, because of our broad in-house HR expertise, we are able to provide businesses full support when it comes to prevention and well-being, work-related accidents, medical supervision, child benefit, absenteeism and the development and motivation of personnel. And thanks to our centralised and integrated approach, comfohrt is not just a comfortable, but also a cost efficient solution. QUALITY SERVICE FOR A TRANSPARENT PRICE For an invoice without surprises With Securex you don t have to worry about unexpected additional costs. After all, transparent rates and quality service are the basis of the lasting partnerships that we build with our clients. Moreover, our fixed monthly rate already includes an extensive service package. As part of our basic services, we will gladly answer your current questions with regard to staff management for instance, and on top of that we provide a wide selection of guidelines and standard documents in various HR domains. Absenteeism policy Talent management & motivation Prevention & well-being Payroll & staff administration Insurance Child benefit Medical checks comfohrt The global solution for versatile and integrated carefree staff management. 5

6 comfohrt powered by HRonline HRonline s 10 winning cards comfohrt is powered by HRonline, the user-friendly online tool for efficient staff management. Because of its modular structure, you can completely adapt HRonline to the needs of your organisation. HRonline is also a fully integrated HR solution. When your client advisor, your manager or your employee changes something in one of the modules, this change is immediately executed throughout the entire package. The software is also fully adapted to local laws and customs. This ensures that your HR management always complies with the strictest regulations. In short, the ideal tool for transparent, correct and intuitive staff management, tailored to your enterprise. 1 transparent application for you, your client advisor and your staff 1 Through intelligent wizards, user-friendly workflows, over 1,400 check functions, and integrated service level agreements, HRonline facilitates a smooth and correct staff and payroll administration. On top of that, built-in signals (e.g. warning end of time credit) ensure that you follow up on your HR processes on time. Extensive reporting functionalities 3 You work on the same application as your client advisor. This means that you can follow up on the status of your payroll processing every month, and that your client advisor can easily help you out when you happen to lose track. He or she can even easily take some tasks off your hand. HRonline s mail system puts you in direct contact with your client advisor. And if you choose to activate the ESS/MSS module, you can also involve your employees and managers in your HR processes through HRonline. Smooth and correct staff and payroll administration 2 HRonline contains a wealth of information which you can transform into valuable information using the extensive, integrated reporting options. The basic module of HRonline already includes over 70 standard reports. You can personalise every report as you see fit, present them graphically and export them. Securex can develop custom reports for you, or you can create them yourself with the extended module Report Designer. HRonline excels in user-friendliness. Thanks to a clear interface and intuitive navigation, integrated model documents for contracts and terminations, a convenient search function and an online help functionality, 1,400 check functions, built-in simulation tools and dozens of intelligent wizards, you will familiarise yourself with this innovative HR software in no time. In short, comfohrt at its best. User-friendly 6 CAREFREE STAFF MANAGEMENT

7 Available anytime anywhere in real time in the cloud 5 HRonline is the most complete HR solution that combines and integrates all HR aspects: staff and payroll administration, talent management, expenses, time registration, etc. Each operation or modification is immediately executed throughout the entire package. And because of its modular structure, you can let the solution grow with the needs of your company. Rich in functionalities 7 HRonline s data are available for you anywhere, 24/7 in real time, and of course also for your employees and managers if you choose the module ESS/MSS. All you need is a computer (or other device) and an internet connection. 100% modular and integrated global solution 6 A unique mail platform, extensive reporting options, powerful check systems, flexible roll management, convenient wizards, integrated simulation tools, a robust document management system, etc. HRonline has functionalities in abundance! HRonline is based on the robust and tried euhreka application by NGA (NorthgateArinso), a global leader in HR software. Thanks to HRonline from Securex, today standard high-end HR functionalities for large enterprises are also available to SMEs. This means: tailored to your needs and your budget, and on top of that, adapted to the specific local legal and sector context. International 9 World-class on SME scale 8 HRonline is an international solution. The software is available in 4 languages (Dutch, French, English and German) and the payroll engine is tuned to the national context of Belgium, France and Luxemburg. Beyond that, Securex offers a global template that can interface with every payroll engine in any country. HRonline is 100% SaaS (Software as a Service). This means that no local installation is required, that activating additional modules is simple and quick, and that a system update no longer requires a data migration. Regular backups of your data are of course included in our standard service. 100% web based 7

8 comfohrt powered by HRonline HRonline AN INTEGRATED AND MODULAR HR SOFTWARE PACKAGE As an all-in solution, HRonline is the most complete integrated HR solution on the market. The package is 100% modular. This means that you can choose to start with the basic module, to subsequently activate additional modules in accordance with the evolution of your organisation. And because HRonline is offered as a service, you do not have to install anything locally. In addition, you can start working with your new module right away, because you are already familiar with the screen lay-out and way of working of HRonline. BASIC MODULE Smooth and correct staff and payroll administration HRonline s basic module was developed to execute the daily staff and payroll administration professionally and correctly. Intelligent wizards, a powerful document system, extensive reporting options and a number of integrated links to practical simulation tools ensure a smooth management of your employee and employer data, attendances and absences and wages. The function Organisation management maps your organisational structure and guarantees a secure and efficient orchestration of the authorisations of the various users throughout all modules. involving them in these HR processes, while it also considerably lightens your administrative workload. In short, a real win-win situation! Time Registration Registering time = gaining time Every day, HRonline s time registration module registers and processes all info for you about hours worked, sick leaves and other attendances and absences, in real time. Flexible hours, shift times and part-time rosters are effortlessly processed. After checking them, you can send all this information to Securex s social secretariat for payroll processing with just a few mouse clicks. EMPLOYEE SELF-SERVICE / MANAGEMENT SELF-SERVICE (ESS/MSS) Involve employees, higher efficiency Using the ESS/MSS module you can grant your employees and managers direct access to specific parts of HRonline, such as for instance the management of their personal information and their attendances and absences. Your employees will certainly appreciate you actively Isypass Complex work hours become a piece of cake Is your company or sector characterised by complex work hours and complicated performance schedules? Then Isypass is an irreplaceable module for you. This software allows you to collect your employees hours worked in a quick, simple and personalised way. 8 CAREFREE STAFF MANAGEMENT

9 Your flexible link between HR and accounting The module is the direct link between your HR and accounting departments. With this module you can determine which budgets you need to allocate to pay for end-of-year gratifications, holiday allowances and bonuses, based on real data and in the blink of an eye. You can simply transfer this output to your accounting programme. Performance Objective monitoring and evaluation The extended module Performance is a powerful tool to follow up on the work of your employees, evaluate it and offer guidance where necessary. Standard assessment forms and processes enable you to assess your employees objectively and transparently. An approach that will undoubtedly motivate them. Learning Automated training management With the extended module Learning you can automate training management within your organisation. You create a training catalogue and then enrol your employees, or they can submit a training request themselves. And the information for your Social Balance Sheet? Securex will generate this for you based on the actual training data in HRonline. Report Designer 100% personalised reporting In HRonline s basic module you can use the Advanced Table Kit to execute standard reports and modify them in both tabular and chart views. Report Designer, the extended reporting module, also allows you to develop and publish reports tailored to your company, yourself. Competences For the perfect match Using the Competences module you can easily chart the available and expected competences within your company. For instance, you can link a function to a person, and analyse to what extent this person possesses the expected competences. HRonline is the most complete HR software on the market. Furthermore, this solution is constantly evolving. Its functionalities are optimised through free updates and new modules are introduced on a regular basis. In the near future additional modules for recruitment, following up expenses, and managing extralegal and employee benefits are expected to be released. 9

10 Extended services comfohrt knows NO LIMITS The comfohrt service package covers all HR aspects that small and medium-sized businesses are faced with every day. Once in a while though, SMEs also encounter very complex HR matters. A sudden growth of the company or the absence of the person responsible for staffing for instance can seriously derail staff management within the company. Don t you worry. Also in times like these, Securex offers you a helping hand. As an extension of the comfohrt service model, you can always call on our extended services. A single phone call to your client advisor is all it takes. He or she will refer you to our team of over 160 sector and domain specialists, who are able to answer every HR issue quickly because of their thorough knowledge. Because true comfort knows no limits. HR coaching Make the most of yourself Let the Securex coaching team assist you in your staff management efforts! Our professional coaches will share their knowledge with you and will tell you everything about HR processes, as well as key moments within staff management. Together with you, they will look for the solution to your specific HR issue. Legal Audit & Consulting A regularised and optimised file We analyse your payroll and employment file down to the smallest detail: working hours, internal regulations, special statutes, wages and extralegal benefits, etc. We will put all of this in the context of the sector, compare it with government subsidies and allowances, and align it entirely with the law. This is how your file is regularised and optimised in one go. Measurement & Reporting The numbers tell the story Our consultants proactively monitor a range of indicators and analyse the various HR processes in your organisation. Based on this, they make reports that provide you insight into the dynamics of your enterprise. Road to HR The fastest road to HR expertise Road to HR is the name of a collection of Securex HR training programmes tailored to three different target audiences: starters, professionals and experts. The road to success for everyone who wants to grow in HR. International Employment Services At home in international employment Securex effortlessly integrates all your international cases. You can turn to our International Employment Services team for all your issues concerning cross-border employment, secondments, job mobility, salary splits and more. HRIS PROJECT MANAGEMENT Automation and integration from A to Z Our HRIS project managers will counsel you in automating your staff management. They analyse the needs and processes in your organisation, coordinate the project team and guide your employees. OutsouRcing Customised HR outsourcing Securex can also help you when you need a temporary replacement in your internal human resources department. You can even choose to outsource your entire HR management to Securex by transitioning to the outsouhrce model. With outsouhrce you gain access to the knowledge of an HR expert, without compromising on flexibility. Securex becomes your HR department as it were. And of course you will still have the final say. 10 CAREFREE STAFF MANAGEMENT

11 Securex YOUR LOCAL HR PARTNER WITH INTERNATIONAL EXPERTISE With 25 regional comfohrt offices across Belgium, Securex is always nearby, and across the border too we are at our customers service. In addition to Belgium, Securex is active in France, the Netherlands and Luxemburg. This enables us to serve these local markets with country specific expertise. International companies which are active in these countries are in direct contact with our local experts. In most other European countries, Securex cooperates with local partners for your cross-border services and projects. This is how we ensure that we speak your language, literally and figuratively. Wherever you are. Koksijde Brugge Sint-Niklaas Drongen Gent Roeselare Aalst Kortrijk Oudenaarde Moeskroen Doornik Kasterlee Antwerpen Geel Mechelen Leuven Brussel Wavre Nivelles Hasselt Liège Eupen Mons Charleroi Namur Verviers General services Securex Securex Business Counter

12 comfohrt, AN INTEGRATED GLOBAL SOLUTION EXTENDED MODULES / FUNCTIONALITIES Report Designer ESS/MSS Isypass Learning Wizards Time registration PERFORMANCE MAILING TOOL HRonline Document management COMPETENCES Flex@ccount REPORTING CHECK SYSTEMS EXTENDED SERVICES Securex Portal HRonline 24/7 LEGAL AUDIT & CONSULTING HRIS PROJECT MANAGEMENT HR Coaching NEWS & CURRENT INFORMATION SIMULATION tools Health & safety ONLINE Lex4you MY DOCUMENTS MY INSURANCES STANDARD DOCUMENTS INTERNATIONAL EMPLOYMENT SERVICES Measurement & Reporting Road to hr CLIENT APPLICATION MEDICAL CHECK client advisor Outsourcing EXPERTS The client s comfort is always at the centre of our services. Anja Noelmans, client advisor

13 7reasons for you to choose comfohrt Carefree staff administration and payroll calculations Your personal, polyvalent client advisor supported by a team of experts 24/7 access to the Securex Portal with a wealth of information and convenient tools tailored to your company and your sector Proactive support and consultancy on socio-legal matters A secure and innovative software platform that integrates all aspects of HR: HRonline Quality service for a transparent price An integrated global solution for your HR management

14 Enterprise is the basis of economic activity, and employees are the key to its success. Securex supports entrepreneurs in expanding and growing their business, and believes in staff management tailored to the individual and aimed at sustainable employability. Securex is the partner for start-ups and experienced self-employed people or SMEs, as well as large corporations and public institutions. Our company has everything needed for an integrated HR policy. We offer services in the areas of development and expansion of own business for entrepreneurs, staff administration and payroll calculations, prevention and well-being of workers, talent development and income insurance. Finally, the Securex Independent Healthcare Insurance (Onafhankelijk Ziekenfonds Securex) offers services and products tailored to the entrepreneur and his family. At Securex we have everything under one roof. In 2013, Securex realised a turnover of 247 million euro. The group is active in Belgium, France, Luxemburg and the Netherlands, with 1,600 employees across 29 offices. Every day, they give it their best shot and help 83,800 companies, 116,000 self-employed people, 70,000 private individuals and 5,600 privileged partners: bookkeepers, brokers and accountants. Tel Responsible Editor: Groupe Securex asbl, Peter Danneels, avenue de Tervueren, Brussels AE