International Payroll Services shaped to meet your needs

Transcription

1 International Payroll Services shaped to meet your needs

2 WHY IS IT SO DIFFICULT TO FIND... The Global Challenge It isn t easy to achieve a consistent payroll service across multiple countries. There are enormous variations in the rules and regulations, the number and type of deductions, the data that needs to be reported and the frequency of payments. Keeping inhouse specialists is impractical in countries with few employees and using multiple local providers means an inconsistent service with a lack of visibility from the centre. Even the so-called global payroll providers in fact use a multitude of subcontractors to provide local expertise and if you lose control and miss a payment your most critical asset your staff will definitely let you know! How BDO can help you meet the Global Challenge BDO successfully provides international payroll services shaped to meet your needs: As a single global partner providing an end-to-end payroll service As your partner for international payroll, working alongside your in-house team or domestic payroll provider. We focus on what we are good at: Delivering a consistent, high quality payroll service across BDO offices in over 130 countries Working alongside HR and BPO payroll partners where they provide a complementary service Providing expert advice by our in-country specialists on domestic and ex-patriot tax, local payroll procedures, and local employment legislation Controlling operations through a sophisticated portal, a specialist and central project management coordination team A single contract for all our services. Our clients appreciate our services; why not ask us for a client reference to find out how we could give you strong control of your global payroll across the world. What they bring to the across Europe across all We wanted to work with more than just crunch SENIOR PAYROLL SPECIALIST US TECHNOLOGY CLIENT

3 ...A GLOBAL PAYROLL PROVIDER? We understand the complexities, resources and expertise required to deliver multiple local payrolls on time, every time. Our services include the following: Net pay calculation: On time, accurate payments based on data exported from your core systems in a format that suits you Tax liability calculation: computing the tax liability due from the employee and employer Sickness and Holiday: calculating payments and keeping local records Payments: delivering net pay to employees and payments to other third parties via trust accounts Payslip production and distribution: electronic or paper based delivery of information direct to the individual or via your systems Change control: payment and employee change management with an inbuilt audit trail and authorisation procedure for joiners, leavers and changes in pay, allowances and tax liabilities Periodic returns: preparing and submitting year end tax, social security and other returns Assurance/Benefits audit: an annual audit to confirm that the payroll is being operated in full compliance with local regulations Reassurance: That any processes and central controls will meet internal and external audit requirements and local regulations table is a capability right the different countries. someone who would do the numbers. Spotting anomalies: not just processing numbers Local compliance: keeping you up to date with changes in regulation Additional employment expertise: for ex-pats, pensions, flexible benefits, stock options etc Independence: of local staff reduces risk

4 LOCAL DELIVERY WITH CENTRAL CONTROL... BDO will help you meet the global challenge through the combination of local delivery by local experts and strong central control and coordination by a dedicated team. Central control - simplicity and visibility One conversation, not many One contract, no need for local negotiations One Client Portal to monitor delivery and manage risks One dedicated team to plan and drive your compliance timetable One BDO. Local delivery expertise and quality Knowledge of local practice, not just local regulation Local language and strong local relationships Personal engagement with local authorities Access to a wide range of additional local expertise Consistent quality across the offices based on common methodologies. The process is achieved on a timely basis and whenever I have any questions or issues to discuss, the team always responds with innovative suggestions and the full technical back-up that we need. INTERNATIONAL CONTROLLER GLOBAL REAL ESTATE SERVICES FIRM Coordinating delivery on time every time Global view and control of compliance timetable Local expertise STRONG CENTRAL LEADERSHIP Contractual simplicity Consistent quality One global methodology

5 ...SUPPORTED BY TECHNOLOGY The Global Challenge Coordinating global payroll and other compliance accounting activities can be a major burden - visibility and control is critical to avoid the risks of non-compliance. Investing in your own technology platform is one solution but is yet more burden and cost. How BDO can help you meet the Global Challenge BDO has already invested, and developed a sophisticated portal and together with a dedicated team that are focused exclusively on coordinating global payroll operations. The BDO Client Portal has multi-level security so you can determine who sees what in the planning and execution of your payroll, compliance, and accounting activities. It is also a safe repository for all your documentation to ensure compliance with data privacy laws and efficient communication. How we use the portal: We analyse every service into activities and milestones making sure our clients and both your and our expert teams are clear about every stage of the project We give you online access anywhere in the world to observe the activities that are current or complete and to reassure you that the central team have control of the project and are dealing with any matters the require execution.

6 GLOBAL PAYROLL ANALYSIS AND REPORTING The Global Challenge Few businesses have access to the payroll history for their entire organisation. Each country reports different data and local payroll providers report back in different formats. How BDO can help you meet the Global Challenge BDO has partnered with iipay, harnessing their software to take the output of all payrolls, irrespective of frequency, into one system, creating a rich set of analysis data and full payroll history. The implementation project does not affect your current payroll processes; it takes the completed payroll data for each country and puts it directly into the iipay system. With easy access through the BDO Client Portal, iipay is a Software-as-a-Service solution, so you don't have to install any new local hardware or software. The iipay solution offers a wide range of reporting capabilities, including access to the data on every payslip, for every period, on every payroll, in every country and in any currency. The system stores the payroll history, which is valuable in a changing business environment effected by mergers and acquisitions, implementation of service centres and changes of payroll providers. Access to payroll data across all countries gives central HR managers greater visibility and control over local payrolls. IIPAY SOLUTION Client Data files / documents (via Portal) upload data Changes Reporting Gross to Net Reports Payroll Signoff Consolidated Reports BDO Outsourcing Centre Validate & export changes Upload & validate G2N Process payments Collect statutory data Process local Gross to Net Report payroll output Statutory reporting BDO Local office Produce Payslips

7 CASE STUDIES It was really for the advisory capability, that we went with BDO. We don't have a large HR presence in all of the countries we operate in...we may not have any HR presence at all, so we don't have the resources to get into all of the laws and all of the specifics and all of the details that each one of these countries requires. BDO provides us with that advisory capability. INTERNATIONAL PAYROLL MANAGER LEADING BUSINESS PROCESS MANAGEMENT PROVIDER CASE STUDY SOLUTIONS FROM BDO Global telecommunications infrastructure supplier US technology business UK luxury retail brand FTSE 100 pharma giant Payroll, statutory accounting, bookkeeping and tax compliance 14 countries clustered in three hubs across Europe, AsiaPac and Latin America Statutory accounts, tax, company secretarial and payroll services 20+ countries worldwide Payroll with planned expansion to statutory accounting, bookkeeping and tax compliance EMEA and AsiaPac Payroll and supporting services including treasury 4000 headcount 38 countries across all regions SEC listed health sciences business Fast growing US technology business PE backed UK Publishing company Major UK hospitality group Statutory accounts, tax compliance, company secretarial and payroll Across EMEA Payroll and supporting services 13 countries across EMEA and AsiaPac regions Payroll and tax compliance 11 countries across EMEA and AsiaPac Full compliance and accounting services including payroll, back office, company secretarial, treasury and bank signatory 25 EMEA countries

8 BDO International is one of the top five global accountancy networks, with more than 1,000 offices in over 130 countries. What makes BDO different is our investment in outsourcing processes, systems and above all our people. We have dedicated teams in control centres and local experts in offices across the world. They deliver consistently high quality: Tax compliance: corporate tax and VAT returns Accounting compliance: statutory accounts preparation, XBRL and ixbrl tagging Payroll Company secretarial services including local directors Bookkeeping and other back office functions including bank account operation and treasury Fixed asset register creation and maintenance Subsidiary audits If you would like to discuss how your business can benefit from our outsourcing services, to arrange a demonstration of our sophisticated portal, or to speak with one of our clients about how they successfully reduced the burdens, the risks and the costs of global compliance/accounting please contact: SIMON WATSON BDO International, Head of Global Outsourcing +44(0) simon.watson@bdo.co.uk or visit our website: This publication has been carefully prepared, but it has been written in general terms and should be seen as broad guidance only. The publication cannot be relied upon to cover specific situations and you should not act, or refrain from acting, upon the information contained therein without obtaining specific professional advice. Please contact BDO LLP to discuss these matters in the context of your particular circumstances. BDO LLP, its partners, employees and agents do not accept or assume any liability or duty of care for any loss arising from any action taken or not taken by anyone in reliance on the information in this publication or for any decision based on it. BDO International is a world-wide network of public accounting firms, called BDO Member Firms. Each BDO Member Firm is an independent legal entity world-wide and no BDO Member Firm is responsible for the acts and omissions of another member. The network is coordinated by BDO Global Coordination B.V., incorporated in the Netherlands with its statutory seat in Eindhoven (trade register registration number ) and with an office at Boulevard de la Woluwe 60, 1200 Brussels, Belgium, where the International Executive Office is located. BDO is the brand name for the BDO International network and for each of the BDO Member Firms. Copyright 2012 BDO LLP. All rights reserved.