Erasing the Borders of International Employment. SD Worx Connect

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1 Erasing the Borders of International Employment SD Worx Connect

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3 Does your company have employees in multiple countries? If so, you are undoubtedly all too familiar with the web of rules and laws and the associated confusion of local payroll and HR providers. It makes acquiring strategic information extremely challenging. SD Worx looks across borders, in consultation with you. We harmonise the entire management of your international employment, using solutions which are flawlessly tailored to your particular situation. Whether it concerns small branch offices or large staffing numbers. Our SD Worx Connect solution is unique. We put together a customised service package based on your needs. Such a package may include payroll services, time and attendance, European reporting, Tax & Legal consulting, ad hoc information on expats or split payroll, interfaces with HR software packages, etc. SD Worx Connect is available in 28 European countries. Find out now about the benefits of our cross-border employment solutions.

4 Think Global, Act Local SD Worx Connect sweeps away administrative borders and harmonises your international employment. We do this using a single contract and a cast-iron package brimming with services. Our software systems support the whole thing. SD Worx is a European supplier with strong local expertise. Operating from the heart of Europe, we have our own offices in 5 countries and reliable partners in 23 other countries. Save yourself the headache and the time it takes to negotiate with diverse local players by concluding a single contract with SD Worx. Simple and reliable. SD Worx looks at the DNA of each company and takes into account the uniqueness of your corporate culture. We apply a transparent governance model. Whether you now choose to give more autonomy to local branches, or you opt to operate centrally from the head office, we provide European integration and coordination. In every situation, we guarantee consistently high standards. PAYROLL HR TAX &LEGAL ANTWERP (HQ) BERLIN BREDA BRUSSELS FRANKFURT LUXEMBOURG PARIS CLIENT BASE 51,000 INTEGRATED SOLUTIONS 1,235,000 PAY SLIPS PER MONTH 2,000 HR PROFESSIONALS 70 YEARS OF EXPERTISE CONSULTING LEARNING TECHNOLOGY SERVICES OUTSOURCING TOTAL TURNOVER 2013: 256 million 28 COUNTRIES Our mission? We excel in HR services that drive your business performance.

5 SD Worx established the Payroll Services Alliance together with Aditro. This partner network is active in 28 European countries. It is the very first pan-european payroll solution to offer a consistent cross-borders service. All the partners in the network are leading payroll services providers in their home market. The current partners in the Payroll Services Alliance include: SD Worx (Western Europe), Aditro (Northern Europe), Cintra (UK and Ireland), Elanor (Central and Eastern Europe), Seresco (Southern Europe) and Trianon (Switzerland). The Payroll Services Alliance works on the basis of a single contract. We set up cross-border service models within this alliance which are designed to give you the same high quality standards across Europe. You can be confident that your payroll in the Czech Republic or Spain, for instance, meets the same quality standards as in Germany. We offer the same service package across national borders. For example, you can define a contract in which we take care of all your declarations to the authorities. Our partnership under the Payroll Services Alliance implies that we work according to one and the same philosophy and gather the same data in different countries, whilst we can rest assured that we can rely on quality support services. Donaldson, customer in 4 countries

6 Customised Peace of Mind Your company has offices in several European countries. The classic challenges that every company has to face are even more complex when the company is international. And you certainly do not need these issues when it comes to managing your employees employment. We provide customised peace of mind. SD Worx Connect is tailored to the uniqueness of your organisation: We apply governance models to fit your structure. Several forms of cooperation are possible: country based, coordination at European level, or a combination of both. Your organisation is ever-changing: it expands to other regions, takes over another company or disposes of activities. Our solutions evolve in sync. We use different levels of payroll outsourcing: from SaaS to Managed Payroll Services and Comprehensive Payroll Services. In each of these cases, we guarantee high service standards, anywhere in Europe. Depending on your needs, we provide only payroll services or a comprehensive service package. This package can also include time and attendance, cross-border reporting, Tax & Legal information about your international employment, interfacing with HR software solutions, or a training programme. You are probably familiar with the following situations Multiplicity of local laws and regulations Problems with interfaces Laborious consolidation of strategic reports A patchwork of processes, policies and wage packages Time-consuming management of partners and contracts Hidden costs

7 A few examples Suppose you have a branch in the Netherlands and another in Germany, and two smaller sales offices in Spain and Hungary. You are currently working with several payroll providers, but you would like to further streamline your payroll across national borders. We set up one single contract for these four countries. The implementation process is integrated, and you are assigned a dedicated contact person who coordinates your payroll, in close cooperation with reputable local experts. Your contact helps you resolve simple legal matters, but for more complex issues such as split payroll, he/she directs you to our Tax & Legal experts. Every quarter, your employees waste a lot of time preparing reports to allow you to monitor your strategic personnel data in Belgium, Luxembourg and Germany. We make sure that you can issue all the reports in one single click. In addition, you can contact us if you have any questions on international employment. You do not have a legal entity in Belgium, but you are about to post one or more employees there. We take care of the assignment on your behalf, and ensure that you don t lose any sleep because of all the extra work involved in this limited foreign employment. You have employees posted abroad and want to integrate your international wage policy in a single policy? Our Tax & Legal experts help you achieve this goal, taking into account the legal regulations which differ from country to country. Specific remuneration methods can be applied to minimize the impact of international employment on the net income of your employees. Our consultants discuss all of this with you in advance, and - if desired - ensure that everything is implemented smoothly in the payroll.

8 Payroll Services in the Genes SD Worx was founded in 1945 by several companies to provide them with specific personnel-related services. First came Payroll, then HR and Tax & Legal. SaaS Managed Payroll Services Comprehensive Payroll Services Our focus therefore has been on service provision from the outset. Meeting high quality standards is paramount to us, whether we take on one-off assignments or the whole outsourcing of large projects. Our cross-border service models build on our European Services Levels. These are based on our Payroll Value Chain, which describes the various steps in the payroll process. Employer queries Transfer to third parties Output Legal Compliant Payroll System Processing & Execution Data control Data entry SD Worx Data interpretation Client Data gathering

9 European Service Levels It is up to you to decide how much outsourcing you require: from SaaS to Managed Payroll Services, all the way to Comprehensive Payroll Services. And this in 28 European countries. You can choose a different service level for each country. SaaS Even though you use our local systems, you manage your entire payroll process yourself, from input to output. We host the software, constantly maintaining its legal compliance. You can be sure wage calculation is correct as a result. Managed Payroll Services You use our local payroll software to input the data of your employees. From that point, we take the whole process over from you, and we are responsible for the correct processing of your payroll all the way to the output. Save cost & time Managed Payroll Services Comprehensive Payroll Services Comprehensive Payroll Services You send your personnel data to our local offices or the European coordination centre. We take care of the rest: interpretation, data input, calculations, output documents for employees and management, administrative obligations to official authorities, payroll administration, etc. SaaS Peace of mind

10 Cross-Border Reporting You want to be able to read clear and consolidated reports without having to bother your head office or various subsidiaries with this? Cubes is the solution to your problem. This European reporting interface consolidates the local data into clear, unambiguous reports. This makes sure you can monitor KPIs in the areas of payroll and HR at all times and anywhere. Even if you keep payroll and HR in the hands of your local branches, Cubes offers cross-border administrative and strategic reporting. Strategic reports In one single click, you obtain the key information relating to contracts, age distribution, seniority, nationality, and contract amendments. On top of that, you can create your own reports on labour costs, staffing and absences. Administrative reports Administrative reporting makes it possible to consult and analyse consolidated payroll and HR data within the local systems of each individual branch. In no time, you obtain a mailing list of all the employees in the Netherlands, or a list of all the employees with five years seniority in France, for instance, without having to involve local colleagues. Data entry Payroll Country A Data entry Payroll Country B Data entry Payroll Country C Cubes Administrative and Strategic Reporting Data entry...

11 Time & Attendance SD Worx, through its subsidiary Protime, offers an integrated solution for time and attendance and planning. Protime is an expert in Workforce Management Solutions. Offering a wide range of configuration options, our Time & Attendance solution can be used for different countries and sites. The tool is available in several languages and is applicable across a variety of sectors. Of course, compliance with the local rules and legislation is always taken into account. Fast Facts Your Payroll process and your Time & Attendance system are interconnected. Easy to add new country/site for both Payroll and Time & Attendance. A centralised process for Payroll and Time & Attendance saves both time and money. No more need for manual follow-up. Back-up of complete time to money process is in place. In addition to Protime, SD Worx offers interfaces with other Time & Attendance solutions.

12 Tax & Legal Experts Do you have a question about split payroll, or the special schemes for expats? Are some of your employees following an international career path and temporarily posted in another country? Are you about to open a branch abroad and planning to recruit local staff? Our Tax & Legal experts will help you in all the specific employment situations you may encounter. They inform you of the statutory laws and regulations in the areas of social security, labour and tax law in an international context. They also harmonise the corresponding administration, create simulations and look at the possibilities in terms of remuneration and the impact on your domestic and foreign payrolls. Looking for the ideal salary package in an international context? Need practical information for the correct implementation of existing and new legislation in the payroll of your international employees? Our experts will be happy to assist you with these types of questions as well. They are very knowledgeable in the basics of tax and social legislation in the different countries, and, where necessary, rely on a network of partners who have the required experience. We also provide training courses in international employment should your HR department feel the need to delve more into this subject matter in order to be prepared to answer questions from employees. Fast Facts Your request will be processed by a multidisciplinary team of experts with extensive experience in international employment. The solution we provide is implemented in your payroll. We ensure that you seize every opportunity to minimize the cost to your company and/or to maximize the results for your employee.

13 Connectivity to 3 rd Parties SD Worx supports your payroll and HR processes, and offers a range of software solutions to allow you to manage your data and streamline procedures. Reporting tools provide full transparency when it comes to headcount, personnel costs and other HR statistics. But, obviously, the possibilities are not limited to the products offered by SD Worx itself. That is why we provide extensive interfacing with third-party packages. When it comes to HR software, Time & Attendance, ERP solutions or accounting packages, we ensure that the appropriate interfaces are in place. This makes sure you don t have to duplicate data input and you always keep the correct statement. We have in SD Worx a partner that harmonises our cross-border payroll services and time & attendance. The consolidated reporting also makes this process easier and more efficient for us. Delek, customer in 4 countries

14 Key Benefits Service Levels to fit your needs SaaS, Managed or Comprehensive Payroll Services: we guarantee high service standards, anywhere in Europe. Flexibility, both geographical and functional Your company is ever-changing: you expand or shrink, as you broaden your geographic region, make an acquisition, etc. Our solutions are flexible and adapt to your situation. In addition to Payroll services, you can come to us on matters of Time & Attendance, Cross-Border Reporting, Tax & Legal information, interfaces with HR software packages and training. One single contract An overarching contract covers the full scope of the project. If necessary, we create individual addenda for each country (e.g. to put on paper country-specific services). SD Worx is the central partner and liable for the quality of the services in all countries. This makes your partner management simpler, more efficient and faster. European coverage Through our Payroll Services Alliance partner network, you can rely on strong local expertise in 28 European countries, supplemented by coordination and integration at European level. The Total Cost of Ownership of your payroll is reduced as a result.

15 5 6 A vast experience With 70 years of experience in payroll and HR, SD Worx today serves more than 50,000 customers across Europe. No wonder we know the challenges of our customers and have the capabilities to assist them in navigating the do s and don ts of international employment. Consolidated reporting at European level In addition to our local payroll systems, you use our European reporting interface which consolidates local payroll data to produce unambiguous reports. This gives you a bird s eye view allowing you to make strategic decisions. SD Worx is the right partner for us. They turned our strategy into the desired way of payroll processing. Data security, compliancy and peak efficiency in all EMEA countries. Parexel, customer in 14 countries

16 Erasing the Borders of International Employment SD Worx Connect

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