Intelligent HR and payroll solutions. Making complex things simple

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1 Intelligent HR and payroll solutions Making complex things simple

2 The experience to meet today s HR and payroll challenges with tomorrow s technology. Equiniti is an HR and payroll solutions provider with a passion for making complex things simple. We put leading edge technology at the heart of everything we do and are the only Microsoft-certified HR and payroll software provider in the UK. With over 1600 clients served from 28 locations, we make over 74 billion in payments annually which means that our solutions have to be robust, penny accurate and can t be allowed to fail. Our unique blend of legislative and technical expertise and payslip accuracy levels of 99.9% consistently adds value to the HR and payroll functions of our clients.

3 Intelligent HR Solutions Making complex things simple We understand the challenges faced by HR, payroll and finance in supporting business growth while ensuring that the things that cannot be allowed to fail, don t. Our solutions help HR departments manage the employee lifecycle from when an employee joins an organisation, through to retirement, managing their performance and rewards along the way. We support organisations to: Automate HR and payroll processes to achieve the highest standards Benefit from market-leading technology Achieve the highest standards of end-to-end process rigour and accuracy Deliver HR solutions that meet regulatory requirements and enable greater control over internal guidelines Keep up to date with changing regulatory requirements and be sure that they are taken care of

4 Services

5 Payroll Services A variety of options to suit your organisation We provide a range of tailored payroll services to meet the requirements of our clients. We use the latest technology to deliver payroll services where you can outsource as much or as little of your payroll function as you need to, on a flexible basis. Bureau Service Payroll bureau services relieve organisations of repetitive yet critical tasks such as routine payroll processing and payslip production, with the option to transfer further tasks to us over time if needed. Managed Service A specific payroll controller will take ownership of any payroll functions that you need to outsource including data entry, validation, reporting, statutory returns and end-of-year processing. Adaptive Service This unique offering combines the best elements of in-house and outsourced payroll services to create a collaborative payroll team that can cope with internal fluctuation at short notice. Fully Managed Service Outsource your entire payroll operation to an expert payroll manager and team who will ensure everyone is paid correctly every month and that your organisation is fully compliant with payroll legislation and changes, as well as handling all staff queries and third party liaison.

6 HR Lifecycle Services Lifecycle services that save money and streamline HR Equiniti delivers a wide range of HR lifecycle services, providing organisations with sustainable operational savings and a more efficient HR function. Our HR services are designed to eliminate the burden of HR administration on in-house staff, equipping them to add value to the business by concentrating on more strategic activities. By automating as many HR transactional processes as possible, we provide assurance of accuracy, tight security, improved efficiency and compliance with organisational policies.

7 Case Studies Defence Support Group HR restructuring with 250,000 of recurring savings Leeds Building Society An expanding service DSG, which provides expert in-house equipment maintenance and support services to the Ministry of Defence, chose Equiniti to review the structure of the HR function and recommend different working models. Equiniti recommended and guided the organisation through a number of steps in order to meet its objective. Equiniti enabled DSG to implement more efficient HR processes, restructure its HR function and facilitate 250,000 of recurring savings on its HR costs. Equiniti began by providing Leeds Building Society with a bureau payroll service for each of Leeds three payrolls, carrying out certain processes involved in the payroll function while Leeds retained responsibility for others. A managed transition eventually took the payroll service from a bureau service to a managed service, with Equiniti providing a comprehensive offering covering everything from retro runs, calculations and validation to BACS processing, producing reports, printing payslips and proactively implementing legislative changes. In 2012 Equiniti took on Leeds pensions auto-enrolment function.

8 Software

9 People AX HR and payroll on a Microsoft Dynamics AX platform People AX is an HR and payroll solution on a Microsoft Dynamics AX platform that allows you to fully integrate your HR and payroll functions into one dependable system, backed up by the expertise and technical support of Equiniti. People AX is the only Microsoft-certified HR and payroll solution in the UK and contains huge functionality behind a familiar Microsoft interface. It lets you see far beyond mere numbers and spreadsheets, working with complex data sets across payroll and HR departments to pull out information such as cross-departmental data on benefits packages, pensions, employee engagement and much more. Benefits of People AX Reduces time inefficiencies with full integration between HR and payroll Enhances your organisation s processes Cuts down on the use of paper It looks and works like Microsoft Office Minimal training time For users of Microsoft Dynamics, People AX enables even more functionality, including project costing through AX Projects and advanced integration with AX Financials.

10 PeopleSpace An online employee portal that combines rewards, benefits and self-service, seamlessly in a single view PeopleSpace is a refreshingly new online employee portal with simplicity at its core. PeopleSpace allows employees to view, update and use employee-specific information relating to their flexible benefits, share plans, investments, pensions, personal development and more. It is modular in design offering clients total flexibility which means that you can select as many or as few modules as you require. Developed using the latest techniques, PeopleSpace gives you access to best-in-class design, quality and functionality. It can be customised to reflect your brand and is easily accessed online via a web-browser. How PeopleSpace will benefit your organisation For employers Enable self-service, empowering individuals to take control Increase employee engagement, retention and productivity Reduce the number of queries received by the HR department Enhance visibility of trends For employees Simple, at-a-glance visibility of rewards, benefits and HR-related information from a single portal Secure access anywhere Greater control of personal information, rewards and benefits

11 Hosting options Our solutions, how you want them All of Equiniti s solutions are delivered in a way that suits your business, from the customisation of end user interfaces, right though to the hosting. Equiniti solutions can be hosted on either a public cloud, where data accessed by our clients remains separated and secure, but the environment is multi-tenanted, a private cloud, where a client has their own dedicated virtual machines within Equiniti s cloud environment, or a hybrid cloud, splitting the infrastructure across Equiniti, Microsoft and, if desired, your site. Benefits of our hosting solutions Enhanced flexibility because hosting can be scaled up or down Disaster recovery provision Highly secure

12 Contact us equinitipayroll.co.uk Equiniti. The copyright of this brochure is owned by or licensed to Equiniti. Equiniti shall not be liable for technical and editorial errors or omissions contained in this brochure or in any reproduced, translated, or transmitted copies. Equiniti reserves the right to revise and/or change product features or specifications without advanced notice. 12

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