HR Software in the Cloud

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1 HR Software in the Cloud

2 Cezanne OnDemand The smarter, better, faster way to manage your people Cezanne OnDemand is one of the new generation of HR software solutions. It s been designed from the ground up to take advantage of the lower costs, greater flexibility and ease of use of solutions delivered in the Cloud. Simplicity and sophistication Cezanne OnDemand is simple to deploy and simple to manage, but doesn t compromise on functionality. It reflects our experience of over 20 years designing and delivering HR software for organisations of every size, and in virtually every sector. In that time, we ve learnt a lot about what it takes to build HR software that really works and what you need a system to do for you. Future proof Today, almost every software supplier will tell you that their solutions are in the Cloud. However, there is a world of difference between applications that have been extended to have a web interface and those, like Cezanne OnDemand, that were built specifically for the Cloud. To borrow an analogy from leading HR systems analyst, Naomi Bloom, real Cloud solutions are like ocean-going vessels, able to cope with conditions that boats built for inshore waters simply cannot manage. Serious about security Security is at the heart of what we do. Our aim is always to keep your data as safe, if not safer, than it would be in your own organisation. We ve built security into our service at every level, from the product architecture to how your system is secured at our state-of-the-art data centre. We ve had our software verified by experts in data security, and we constantly re-evaluate our solutions against evolving best practice. International at the core Cezanne OnDemand was developed from the very start as an international solution. We didn t bolt on global capabilities, such as support for multiple languages, currencies, data formats, calendars and security roles, but built our product around them. Today, Cezanne OnDemand is being used by thousands of employees worldwide and is already available in English, Spanish, Italian, French, German and Portuguese. Always up to date As we release new features, we ll automatically update your HR modules for you. No more expensive, time-consuming upgrades, just the newest features delivered to you as soon as they are released at no extra cost. 2

3 Integrated, modular and easy to manage People Management and Workspaces People sits at the heart of your Cezanne system. It makes it easy to bring together and get more value from all of the employee data you need, from contact information to skills and qualifications, and from training needs to career and compensation history. You can manage multiple org units, divisions or country offices, allow employees to update their own information, give local administrators restricted rights so they can manage their own sub-section of information and stay on top of legislative requirements, without losing control over data integrity or security. People comes complete with innovative social workspaces, an area in your HR system where you can allow everyone to share documents, announcements and links, and invite feedback. You can define public or private groups that target just a selected group (for example, line managers or employees in a specific country), or allow employees to set up their own spaces so they can work together more productively. KEY FEATURES Comprehensive Personal Information Name/known as Contact details Next of kin/emergency contacts Bank details Photos Education & qualifications Employment history Medical information Document attachments (CVs, contracts etc.) Flexible Organisation Structures Multiple companies, divisions, departments Job families and positions Location Cost centres Org structure Compensation Base salary Bonuses Benefits Comp proposals Company assets Full salary history Payslip import Extensive Employment Data Assignments Multiple employment contracts Career history Working time patterns Training and Development Development plans & sessions Development needs Training requests Training history Course catalogue Training providers Training costs Certifications & licences Document attachments Support for Legislation Grievance & Disciplinary Health & Safety Equality & Diversity Nationality Visas & Work permits Employment checks Expiry notifications Country-specific forms Powerful Reporting Integrated dashboards & analytics Pre-formatted profiles Dynamic organisation charts Standard & ad-hoc queries Export to Excel Configurable alerts & notifications Embedded HR Portal/Workspaces General, public or private groups Document store (e.g. policies, handbooks) Activity feeds (comments & feedback) Attachments Editable pages Links Notifications digests 3

4 Absence Management Cezanne s Absence module lets you manage all types of absences, including paid and unpaid leave, sickness, maternity and paternity, jury service and more. You ll benefit from automatic calculation of holiday entitlements based on the rules that you define, intuitive self-service, authorisation workflows, inbuilt alerts and comprehensive reporting. Absences are more visible, policies easier to apply and everyone benefits from a smoother process. KEY FEATURES Flexible Absence Option Accruing/non-accruing Holiday, sickness, jury, shutdown etc. Maternity, paternity, parental leave etc. Country-specific calendars Regional/local bank holidays Configurable approval process Automatic Calculations Pro-rata Min entitlement Carry over Length of service auto-increments Re-calculation Legislative Powerful Reporting Integrated Absence dashboards & analytics Team & individual calendars Save to Outlook & Google calendars Multiple reports (e.g. Bradford report, accrued not taken etc.) Standard and ad-hoc queries Export to Excel Configurable alerts & notifications, (e.g. overdue certificates) Full absence history KEY FEATURES Flexible Form Builder Multi-part forms SMART objectives Skills & Competency objectives Job Competencies Multiple question & answer formats Onscreen guides Rating scales Development needs Career aspirations Comp recommendations Performance Management With Cezanne s Performance module you can set up and manage your complete performance planning and appraisal cycle. Simply create your own appraisal forms, define the questions to ask and how to score them, chose who to involve then simply trigger the process. The system takes care of the rest, routing the right activities to the right people at the right time. It s the fastest way to make performance management more productive and satisfying for everyone. Configurable Processes Multiple performance plans & processes Single or multi-part process Multiple reviewer/reviewee options Powerful Reporting Integrated Performance dashboards & analytics Output to PDF Multiple reports e.g. overdue processes Standard and ad-hoc queries Export to Excel Configurable alerts & notifications Full performance history 4

5 See what else is included Intuitive Manager and Employee Self Service Allow everyone to access the information they need, update personal information and manage tasks, such as holiday approvals or performance appraisals, in a single, secure and easy-to-use system. Native Mobile Apps Download Cezanne s native mobile apps and find out just how easy we ve made it for employees and their managers to stay in touch when they are on the move. Inbuilt Alerts and Notifications Automatically trigger s and reminders to make sure important events or activities are not overlooked. From upcoming holidays to end of probation periods, there s no easier way for everyone to stay on top of what they need to do. Flexible Workflows Cezanne s powerful workflow saves you time by automatically routing tasks and activities based on the options that you select. You can define different routes depending on the process. For example, holiday requests could go directly to the line manager, while changes to bank details go to HR for approval. Powerful Query and Reporting Use summary screens to see key information at a glance, or select from one of the many pre-configured searches for more detailed information. Up-to-date Organisation Charts See reporting relationships and drill down into employee records directly from the chart. Secure Document Attachments Upload files, like electronic payslips, to the relevant records, so you can keep everything in one accessible, but secure, place. Smart Time-saving Tools Benefit from a host of clever features, like quick links, auto-complete fields and process flows that take the drudgery out of updating and managing your HR data. Smart Configuration Tools No need to pay your vendor to set up your system for you or manage the endless complex updates that result from customisations. Instead, you ll be able to pick from a host of configuration options that let you quickly tailor the system to your requirements. Advanced User Management Add (or remove) new employees and new users whenever you want to, with associated security roles, country locations, language preferences, currencies, date formatting and more. Great Global Features All of the system s international features, including the language translations, are automatically available to you at no extra charge. Embedded Graphical Analytics Benefit from graphical dashboards that provide instant access to the most up-to-date information across all areas of the system. 5

6 Everything you need Transparent pricing With Cezanne OnDemand, you pay a simple monthly subscription fee based on the number of employees managed in the system and the modules you ve selected (subject to a minimum fee of 100 per month). You can have as many HR administrators or self-service users as you want, and they can be in as many countries as you like. There s no charge for leavers or additional language translations, no hidden costs for data storage or backup, no extra fees for support or for updates to your existing functionality. People Core Module 1 Per employee per month + Absences Optional Module 1 Per employee per month + Performance Optional Module 1 Per employee per month Everything included Your monthly fee covers everything that s needed to keep your HR system up and running, including data storage and backups, online support and updates to the modules you ve purchased. The only additional costs are for training and, should you want assistance from us, enhanced data upload or configuration workshops. Get up and running fast With Cezanne OnDemand you can be up and running in just a day or two. There is no lengthy implementation process or expensive customisation project, we ll just give you your log in and you can get going straight away. Support when you need it Once you are ready to go, our support professionals will be able to answer any questions you may have. We ll also stay in touch with you and keep you informed about new features coming your way. It s all part of the service! Pay for what you use You only pay for the number of active employees you manage in the system each month. That means no money wasted on capacity that you don t actually use. We ll adjust your billing each month, and confirm the costs to you. Help to get you started Our experienced consultants are on hand to help you set up your new system. They ll schedule time with you to understand your requirements, and take you through the steps needed to make your system work the way you want it to. Nothing to hold you back Since your HR system is delivered online, in the Cloud, there is no need to wait for your IT team to buy and install software or hardware. We take care of all of that for you. All you need is access to the internet via a standard web browser. 6

7 Support the full employee life cycle Cezanne OnDemand lets you benefit from best of breed solutions without the downside of disconnected data. Integrated Payroll and Recruitment We ve partnered with leading independent Payroll and Recruitment software and services companies to give you the best of both worlds specialist solutions with the depth of features and expertise you won t find in broader-based HR software, without the overheads associated with systems that don t talk to each other. If you are looking to complement your Cezanne OnDemand system with a HRMC-recognised payroll system (or bureau service) that supports RTI and Pension Auto Enrolment; or an applicant tracking system with the option of job board posting or recruitment campaign management, contact us. We re confident you ll be impressed by the quality and completeness of our partners solutions. Sophisticated Data Export and Import Cezanne OnDemand makes it easy to export your data so that you can share it with third parties such as payroll companies. Simply build your own queries by selecting the fields you want, save the template for re-use, then run your data extract as often as you want. It s a really straightforward way to provide the information that s needed. Data upload is powerful too and, importantly, helps ensure that information is always imported in the right format. Open API for custom-built integrations For companies that want to build their own interfaces, we provide an API based on the Open Data Protocol (OData), a Web protocol for querying and updating data. The API also supports OAuth2, which allows secure API authorisation without requiring the user to provide their user credentials to a third party, an important consideration when working with sensitive HR data. 7

8 About Cezanne HR Cezanne HR is headquartered in the UK with offices and partners worldwide. Our focus is to provide online HR software that helps you to lower costs, raise productivity and manage your people better. We do that by offering fast-to-implement, easy-to-manage and cost-effective HR solutions that go well beyond simple HR databases to provide you with all the features you need to manage your people smarter, faster and more effectively. We re led by a team of HR industry experts with many years experience of supplying HR software to companies of every size, and in every industry sector. That s why, from the very start, we decided to build an exceptionally robust and scalable SaaS platform for Human Resources Management which, like our customer community, is growing all the time. Contact us to arrange your free no-obligation demo United Kingdom Tel: +44 (0) Italy Tel: Spain Tel: USA Tel: CEZANNE ( ) when calling from the U.S. Brazil Tel: Cezanne is a registered trademark in the EU and elsewhere. All other trademarks are the property of their respective owners and are hereby acknowledged.

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