JOB PROFILE (GREEN BOOK)

Transcription

1 JOB PROFLE (GREEN BOOK) Job Title: Corporate Programme Officer Post Reference Permanent/ Temporary Fixed-term 1 year Grade/Role: 5 Hours: 37 Reports to: Head of Corporate Services Directorate/ department: Organisational Development and People Location: Newsham Court, Calcot, Reading Profile prepared by: Approved by: Jane Lubbock nterim Director of People and OD Profile Effective from: December 2016 Last reviewed: Potholder s name N/A Signature Main Purpose of the Job: To develop and deliver an effective corporate PMO function for RBFRS, ensuring that the corporate project management approach is adopted consistently across all corporate programmes. The post holder will be required to operate a proactive PMO function providing support, advice, training and co ordination of all project documentation and reporting, internal communication, monitoring and evaluation activities.

2 Dimensions Reporting to the Head of Corporate Services, responsible for direct liaison with the Corporate Management Team, RBFRS personnel and key stakeholders as directed. This is predominately an internal facing role but the post holder may be required to liaise we Fire Authority Members, Party Leaders, representative bodies and external bodies, including partner emergency services other Fire Services and relevant commercial and voluntary organisations depending on the project/programme Context The Post Holder must have a expert knowledge of project management methodologies, excellent communication skills and have a flexible approach as this position may entail some evening work. The focus of this role is to embed good practice for project management within RBFRS. Main Duties and Responsibilities: Using fit for purpose, good practice programme and project management methodology, develop, implement and maintain key project toolkit to include: Risk Log; Project Plans; Project ssues Log; Project Change Record; Lessons Learned Registers, to support Project Managers in ensuring all potential benefits are fully realised. Ensure that the RBFRS Programme and Project Governance Structure is appropriately applied within programmes and projects ensuring compliance and transparency of decision making. Deliver a range of training to include workshops, 121 s and develop an online self help, how to training guide on the practical application of project management methodology. Ensure the governance of project and programme board decisions are recorded centrally and comply with the RBFRS Governance Framework Support project and work package managers to secure the appropriate resource and expertise to deliver the agreed outcomes. Manage effective communications using a range of communication tools and contribute to consultations with managers, staff and stakeholders. Take responsibility for development and maintenance of intranet pages to ensure clear communication about the programme, current projects, and governance framework. Providing administrative support to the Programme Boards to include the preparation of agendas; collation and reporting of required information to enable the effective control, recording of minutes and key actions; monitoring the implementation and achievement of key actions Maintain oversight of all the projects within the RBFRS Programmes and other projects being carried out as part of the wider project portfolio to ensure that interdependencies between projects are identified and managed.

3 Proactively identify opportunities for efficiency, sharing or alternative delivery models and escalate these through the appropriate management structures. Maintain oversight of key corporate objectives and strategic commitments to ensure that projects and work packages are prioritised accordingly. Take a lead role in ensuring lessons learnt from key projects are distilled and shared to maximise organisational learning. Post holder will be responsible for implementing and maintaining robust controls for monitoring project budgets and reporting on these. These budgets could range from hundreds of thousands to in excess of a million pounds, dependent on the size and scope of the project. Lead on the delivery of small work packages of projects subject to time availability and achievement of the PMO priorities General Responsibilities of Royal Berkshire Fire and Rescue Service Personnel: Uphold and promote the values of Royal Berkshire Fire and Rescue Service, complying with the required standards of conduct and integrity, and demonstrating commitment to helping the Service achieve its vision of a Safer Berkshire. Practise and promote the Service s policies to support the health and safety of themselves, their colleagues, and anyone else who may be affected by their actions. Promote and adhere to the Service s policies on equality and fairness, and treat colleagues and members of the public with respect. Value the contributions of a diverse workforce, and respond to the different needs of individuals and groups within the organisation and in the community. Take responsibility for their own performance (including personal fitness) and participate positively in development activities. Contribute to the development of others. Participate, if required, in any investigations or procedures relating to health & safety, disciplinary, or legal matters. Act in an environmentally responsible manner by minimizing pollution and the wasteful use of energy and resources. n order to secure the best possible service to the public or the welfare of their colleagues, all employees may from time to time be asked to undertake appropriate duties which fall outside their usual area of responsibility. Employees are expected to respond positively to such requests.

4 PERSON SPECFCATON Essential Source of evidence Desirable Source of evidence Skills and aptitudes Able to challenge the status quo in an effective way Customer focussed can do approach to delivering solutions Excellent problem solving skills. Ability to plan and priorities effectively Excellent communication skills, written and verbal. Able to design and deliver training to colleagues AF Good interpersonal skills, confident to liaise with staff at all levels. A strategic thinker who is also good on the detail. Determined and proactive approach to work. Ability to deliver to deadlines with a high degree of self motivation Knowledge Good Knowledge of Project Management. An understanding of how emergency services operate Experience Experience in Managing Projects Experience in managing programmes Experienced in the use relevant T packages. Experience of working with and influencing

5 . senior staff Experienced in developing and embedding processes Qualifications Other requirements Flexible approach, as this position may entail some evening work. Experience in monitoring budgets Project Management Current driving licence. AF DC