Programme Coordinator: Personal and Applied Learning Centre

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1 Founded in 2000, the University of Pretoria's Gordon Institute of Business Science (GIBS) is an internationally accredited business school, based in Johannesburg, South Africa's economic hub. As the business school for business, we focus on general management in dynamic markets to significantly improve responsible individual and organisational performance, primarily in the South African environment and increasingly in our broader African environment, through the provision of high quality business and management education. In May 2015 the annual UK Financial Times Executive Education rankings, a global benchmark for providers of executive education, once again ranked GIBS as the top South African and African business school. This is the 12th year running that GIBS has been ranked among the top business schools worldwide. In October 2014 the GIBS MBA was ranked among the top 100 business schools globally in the prestigious Financial Times Executive MBA ankings. GIBS is the only business school in Africa to appear in this ranking. ECUITMENT: POGAMME COODINATO KEY OLE: To co-ordinate the delivery of a portfolio of programmes, projects and associated duties, from inception to completion; to provide administrative and logistics support to the Programme Managers to ensure that programmes are delivered to the satisfaction of the client and to the GIBS standard. The incumbent will report to the Programme Managers. MAIN ESPONSIBILITIES esponsibilities and requirements include but are not limited to: Administrative Coordination of PAL programmes, projects, forums, online platforms and other events, from pre-administration to post programme. Pre-programme administration and co-ordination venue booking; function sheets; delegate accommodation; putting together delegate booklets; creating evaluation forms; name tags; liaising with faculty in respect of course outlines and pre-readings; compiling course packs; ensuring printing and distribution; finalising course schedules; etc. Programme administration and co-ordination registration of delegates; event management (e.g. booking venues, catering, attendance at evening and other experiential events); delegate interface (e.g. dealing with queries and requests) Post programme administration scan evaluations and send, client liaison, and reports, certificates, database capture and recons, following up on debtors. Delegate assessment co-ordinating, tracking, ensure marking and capture results. Handling enquiries about programmes and providing delegates with quotes Support Programme Manager - preparation of presentations, documents and proposals elationships - Develop and maintain relationships with delegates and the relevant client company stakeholders; faculty; internal and external service providers Assisting with liaising with faculty in respect of course outlines, pre-readings and travel arrangements, contracting, updating of faculty CV s. Maintenance of CM Systems, programme administration registration of delegates (including receipt of applications, provision of invoices and collection of course fees); tracking assignments and exams (where relevant); releasing of results; arranging and managing graduation and social events for programmes and administration of cancellations and transfers This includes attendance during programmes breaks, cocktails and start of programmes, and maintaining high impact relationships with the delegates. May be required to travel in and around Johannesburg and outside of Johannesburg to assist the programme manager May be required to assist with marketing and website material/ maintenance. Assisting with developing programmes and workshops for clients in conjunction with the client, Programme Managers, Business Development manager and member of faculty to the satisfaction of the client.

2 Support to the Programme Managers in respect to the PAL faculty group, including, coordinating selection, training/ briefing sessions, speakers events,, graduates and alumni events, and continued development seminars/ forums/colloquia for GIBS PA s and coaches, as well as general liaison with coaches. Support to the Programme Managers in respect of the PAL school services, including Standard Operating Procedures, coach referrals, reports to business. Other responsibilities as arising and as determined by the function. EDUCATIONAL AND EXPEIENCE EQUIEMENTS Ideal Profile: Business Diploma Undergraduate degree in human/ social sciences an advantage: eg BSocSci, BPsyc One to three years of Programme Administration experience or experience working as an administrator or co-ordinator in H, education, training environment, or events company Experience running projects independently Client liaison experience COMPETENCIES Knowledge Understanding of the tertiary education milieu Understanding of broad business principles Understanding of adult education/ learning principles and leadership development approaches Group psychology understanding Organisational or individual Psychology Skills Well-developed administration skills and organisational ability must be able to multitask Computer literacy MS Word and Excel at an intermediate level Excellent interpersonal skills Project management ability Listening Skills Customer centricity. Negotiation skills Presentation skills Verbal and written communication skills Attributes Ability to solve problems and work independently Achievement orientated and deadline-driven Efficient and effective Professionalism Attention to detail Customer service orientated High energy levels Stress tolerant Team Player Attitude-Willingness to learn High organisational commitment Ability to travel locally and abroad

3 We offer competitive market related packages based on qualifications and experience. To apply for this position, please the following document to Comprehensive curriculum vitae Completed vacancy application form (below) Copy of your latest payslip Vacancy eference Code: PCPAL01 Closing date: 18 December 2015 Physical Address: Gordon Institute of Business Science, 26 Melville oad, Illovo, Sandton, 2146.

4 Name Surname Contact Number Alternative Contact Number Address Current Position and Company Highest Qualification Position Applied For eferred by Notice Period Total Cost to Company Current Monthly Basic Salary(CTC) Current Monthly Nett Salary Are you on the Company s Medical Aid Medical Aid Plan Vacancy Application Form Yes No Number of dependents Adults - Children - Company s contribution to medical aid Employee s contribution to medical aid Total contribution of Pension/ Provident Fund Company s contribution to pension or provident fund Employee s contribution to pension or provident fund Total Guaranteed 13 th Cheque Bonus Previous Year Bonus Current Year Desired Gross Salary

5 Desired Monthly Net Salary GIBS reserves the right not to make an appointment.