Oracle Cloud Been there, Done that!

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1 Oracle Cloud Been there, Done that!

2 What we have heard today Can we upgrade from 11i or R12 to Fusion? (sure lets call it Cloud) Oracle Cloud has many flavors Fusion (ERP, HCM etc), licensing (SaaS model), Social etc Some customers have moved to Fusion Apps (Chick-fil-A) Oracle is VERY committed to the Cloud and the plethora of applications it brings You can move current costs from CapEx to OpEx Customer2Cloud The good news is others have done it and many others are looking!

3 Evosys - Oracle Cloud Applications Customers Vertical Logo Solution Real Estate Cloud HCM MGF/CPG Cloud HCM Telecom Sales Cloud Services Sales Cloud

4 Evosys - Oracle Cloud Applications Customers Vertical Logo Solution Services (Hospitality) Cloud ERP Real Estate Taleo Oil and Gas Taleo Healthcare License

5 Evosys - Oracle Cloud Applications Customers Vertical Logo Solution Public Sector Taleo Public Sector Taleo Industrial Cloud HCM Cloud ERP Taleo Real Estate Cloud ERP Cloud HCM

6 Evosys - Oracle Cloud Applications Customers Vertical Logo Solution Public Sector Taleo Public Sector Taleo Industrial Cloud HCM Cloud ERP Taleo Real Estate Cloud ERP Cloud HCM

7 Project Introduction, Justification and Expected Outcomes Were using Oracle EBS 11i for Finance, Supply Chain and HR but no self-service modules Streamline their Finance, Supply Chain and HR related processes and move from paper to electronic documents Automate the approval process for every request through the appropriate hierarchies Provide user friendly self-service applications to end users Distribute well formatted reports and analytics for strategic, tactical and operational reporting

8 Oracle Fusion Procurement Business Requirements Challenges Solution Implement an organization wide Procurement solution to streamline the purchasing processes Eliminate the paper based informal way of initiating request to purchase goods Implement a proper Approval process to flow each request through a proper channel of authority Provide user friendly self service application to end users to initiate their requests Automate the Sourcing process and provide well formatted report outputs First Project in Qatar region to implement entire Fusion Procurement Family One of the first few implementations worldwide to deliver Fusion Procurement, Financials, HCM, Taleo. Training the key user to adopt to Fusion Procurement processes Streamline the current business processes and provide better business strategy approach Implement Fusion Self Service Procurement to provide a user friendly application Configure the Procurement process as per business requirements and follow best industry practices Implement Approval flow of each document as per requirement Develop integrated reports for each Business roles. Reporting enhanced the visibility and performance of business processes Configure Sourcing process with the award process made easy with the help of Fusion reporting and excel integration

9 Oracle Fusion Financials Business Requirements Implement a disciplined Financial management environment providing relevant insight and operational rights to users at different levels in the Financials chain. Eliminate the paper based informal way of initiating the Payables and Receivables Process Manage Real Time Reporting & Analysis of the organization's Financial Position To have Transaction Trails, Centralised accounting monitors for easy Period Closing & auditing Integrated processes with accurate record keeping & accounting Challenges Time Constraint Faced for early Go-Live Training the key user to adopt to Fusion Financials processes Streamline the current business processes and provide better business strategy approach Solution Implement Fusion General Ledger to provide a centralized accounting monitors for easy Period- Closing & auditing Configure the Payment and Receipt process as per business requirements through Fusion Payables and Receivables Implement Approval hierarchy for Various Documents as per client requirement. Develop integrated reports for each Business roles Configure acquisitions,transfers and Retirements of Fixed Assets as per client requirement with the help of Fusion Fixed Assets and its excel integration Automate Bank Reconciliation Process through Fusion Cash Management

10 Oracle Fusion HCM Business Requirements Implement a user friendly system which integrates the workforce deployment and development processes for automated and effective turnaround resulting in efficient SLA compliance from the HR Department Implement robust and automated payroll processing system which requires minimal manual intervention for the end-to-end payroll cycle Manage Real Time Reporting & Analysis of the organization's HCM and Payroll Requirement Integrated processes with accurate record keeping and auditing Challenges Unplanned upgrade to Release 8,a major upgrade for HCM Introduction of Absence Management in Release 8 Streamline the current business processes and provide better business strategy approach Solution Implemented Fusion Global Human Resources on R8 with Absence Management and Self Service. Implementation of Global Payroll meeting the organization as well as legislative requirements with automated processes Configuring Goal Management, Performance Management and Talent Review for streamlined efficient workforce development cycles Integration with Taleo Recruiting for seamless data exchange to and from the Fusion Applications Implemented Approval hierarchy for various HR related transactions as per client requirement Developed integrated reports for each Business roles. Reporting enhanced the visibility and performance of business processes

11 Background and Solution Qatar Cool is one of the leading commercial provider of cooling services in Qatar and throughout the Middle East. Cloud HCM & Payroll Human Capital Management OTBI for HCM Global Payroll Goal Management Performance Management Talent Review Workforce Compensation OTBI for Talent Management Taleo Platform Recruiting Onboarding Learn Cloud Financials & Procurement Financials Purchasing Inventory The project was completed on-time and on-budget, including an upgrade!

12 Project Time Line Planned Project Time line Cloud HCM HCM Project Kickoff (15- Jan-2014) Payroll Demonstrati on (30-Jan- 2014) Conferenc e Room Pilot 2 (20- Feb-2014) Key User Training (12-May- 2014) Production Configurati on (25- May-2014) HCM Demonstrati on (28-Jan- 2014) Fit-Gap Analysis (01-Feb- 2014) Requireme nt Sign-Off (1-Mar- 2014) HCM/Payr oll UAT (18-May- 2014) HCM/Payro ll Go Live (8-Jun- 2014)

13 Project Time Line Project Kick-Off (15- Jan-2014) Delay in requirement sign-off (01-Mar-2014) Actual Project Time line Cloud HCM Client decided to move to Release 8 in June (20- April-2014) Project on hold until upgrade (May) Bug Fixes and Reconfiguration for Rel 8 HCM KUT and UAT (August) Met all milestones till 28- Feb-2014 Requirement Sign-Off (31-Mar-2014) KUT for OTBI & Payroll (30-Apr-2014) Project Resumed (10-Jun-2014) Fusion HCM Go- Live (1-Sep-2014)

14 Project Time Line Planned Project Time line Cloud ERP ERP Project Kickoff (15- Jun-2014) ERP-SCM Demonstra tion (27- Jun-2014) Requireme nt Sign-Off (15-Jul- 2014) Fusion ERP UAT (01- Sep-2014) Fusion ERP Go Live (30- Sep-2014) ERP-Financials Demonstration (20-Jun-2014) Fit-Gap Analysis (7-Jul- 2014) Key User Training (15-Aug- 2014) Production Configuration (21-Sep-2014)

15 Project Time Line Actual Project Time line Cloud ERP Project Kick-Off 15-Jun-2014 Delay in Requirement Sign-Off (25-Jul-2014) Change in COA Structure (15-Jul-2014) KUT and UAT (7-Sep-2014) Data Migration and Production Setup (26-Sep- 2014) Cloud ERP Soft Go-Live (1-Oct- 2014) Met all milestones till 15- Jul-2014 Requirement Sign-Off (15-Aug-2014) Delay in Client Data for Open Transaction Migration Fusion ERP Full Blown Go-Live (12-Oct-2014)

16 Evosys partners with Oracle to deliver the first successful implementation of Fusion Suite in EMEA First successful Implementation of multiple Cloud solutions simultaneously, namely Oracle Fusion ERP, Fusion HCM, Fusion Payroll and Taleo Suite Qatar Cool migrated from 11i to Fusion Applications. Upgrade from Release 7 to Release 8 during the course of the Implementation led to planned extension of the project The project was also successfully implemented utilizing Oracle s Customer2Cloud program

17 Who is Evosys? 700+ experienced and committed consultants (100+ Oracle Cloud specialists) 120+ customers - over 20 with Oracle Cloud Multiple Oracle Cloud specializations Global coverage with business centers in the US, EMEA and APAC Evosys is a Global Oracle Platinum Partner Unique ability to deliver Oracle Cloud Fixed Service Offerings

18 Evosys Fixed Service Offerings Fusion Financials Fusion HCM Sales Cloud Taleo Cloud Service Fusion Procurement Hyperion (EPM)

19 Oracle Cloud - HCM Offer 1: Human Capital Management Modules Human Capital Management 10 Weeks Offer 2: Talent Management Modules Goal Management Performance Management Talent Review 12 Weeks Offer 2: HCM + Talent Management Combo Modules Offer 1 + Offer 2 14 Weeks * For detailed scope please contact us

20 ERP (Financials) Modules General ledger Payables Expenses Receivables Assets Cash Management Common Financial Module Sub-ledger Accounting Implementation Timeframe 15 Weeks

21 Cloud ERP - General Ledger Business Scope High Level Business Process Business Process Manage Journals Manage Journal Entries Manage Recurring / Allocation Journals Manage Intercompany Journals Journal Approvals Budget Journals Account Balance Reporting Account Balance Translation Account Balances Revaluation Account Balances Multi Reporting Consolidations & Eliminations Account Balance Analysis Real Time Account Balance Analysis through Excel

22 Cloud ERP - Payables Business Scope High Level Business Process Business Process Suppliers & Supplier Invoice Management Manage Suppliers Manage Supplier Invoices Invoice Approvals Spreadsheet based Invoicing Withholding On Invoices Manage Supplier Prepayments Supplier Payments Supplier Single Payments Supplier Batch Payment Payment Printing Payment Voiding / Hold / Reissue GL Reconciliation Payables & General Ledger Reconciliation

23 Application Scope Detailed Technical Scope Configuration Details Data Migration Migration of open AP / AR Invoices, Assets, Trial balances & Masters Reports Note: 1. Data has to be provided in Evosys Template and only open transactions shall be migrated to Fusion Application. 2. Migration of historical data is out of scope for the project. Development of 5 transactional Reports using BI Publisher Recommended Reports Customer Invoice Aging Report Customer Dunning Letter Report Supplier Outstanding Statement Asset Register Report Alerts Development of 2 s Alerts (as per the requirements) SLA Modifications Development/modification of 2 SLA events (as per the requirements)

24 Why Evosys? 15 successful Oracle Cloud implementations in 2014 Multiple Oracle Cloud references Experienced partner for Global Oracle Cloud Payroll with references 1 st to implement multiple Oracle Cloud suites simultaneously Migration path from 11i/R12 to Oracle Cloud with references Unique ability to deliver Oracle Cloud Fixed Service Offerings

25 Thank You us at: Website: USA HQ Evolutionary Systems Corp. 27 Jackson Street, Suite 224 Lowell, MA Office: 1 (978) UK / Europe HQ Evolutionary Systems Company Ltd ,Gray s Inn Road King s Cross, London United Kingdom WCIX 8BP Tele : +44 (0) Fax : +44 (0) Follow us on -

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